Create and Save Digital Signature in SignNow
Award-winning eSignature solution
What digital signatures do
Create and save digital signature means preparing a document, collecting a legally recognized electronic signature, and storing the completed file with an audit trail. In SignNow, that process can happen in a web app, mobile app, kiosk mode, or through shareable signing links. U.S. businesses use it to speed approvals, reduce paper handling, and preserve evidence of signer intent, timestamps, and document history under ESIGN and UETA.
Legal standing in the U.S.
In U.S. business transactions, a digital signature is admissible when the record shows signer intent, attribution, integrity, and a reliable audit trail. SignNow helps preserve those records for ESIGN and UETA use, while laws still exclude certain documents such as wills and some court orders from electronic execution.
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Key features for digital signature workflows
SignNow combines reusable workflows, signer routing, mobile access, and completion records to support everyday business signing with less manual coordination.
Reusable signatures
Create a reusable signature once and apply it across documents while keeping completed files stored with their history, timestamps, and signer records in one place.
Guided routing
Route documents through structured workflows so each signer receives the right file in the right order, whether the process uses email, links, or delegated sending.
Audit-ready records
Capture completion details in a tamper-evident trail that supports ESIGN and UETA evidence, including signer identity, timestamps, and document history.
Shared templates
Use templates to standardize frequently signed forms, reduce manual setup, and keep the same signature fields, approvals, and routing logic across teams.
Cross-device signing
Support both desktop and mobile signing so employees, clients, and field teams can complete documents without switching systems or reworking the workflow.
Saved completion files
Store signed PDFs with the associated record history so your organization can retrieve a completed document, review its events, and preserve business records.
Certificate and signer authentication
PKI:
X.509 certificates:
Two-factor authentication:
SMS OTP:
ID verification:
Tamper-evident sealing:
How create and save digital signature works
The signing flow is straightforward: prepare the document, route it to signers, collect signatures, and keep the completed record with its history.
Prepare document: Open the document in SignNow and prepare the fields and signature blocks. Send for signature: Invite signers by email, link, or a routed workflow. Sign and verify: Signers authenticate and add signatures on web or mobile. Save and archive: SignNow stores the completed file with its audit trail.
Quick signing workflow
Use this simple sequence to prepare a document, send it for signature, and keep the completed record organized.
Add document:
Upload the file and place signature fields. Set routing:
Set signer order and document roles. Send document:
Review fields, then send the request. Store record:
Save the completed file and audit trail.
Inside the audit trail
The audit trail records who signed, when each event occurred, and how the completed file was preserved for later review.
Authentication log:
Timestamp capture:
Hashing:
Tamper evidence:
Record binding:
Export evidence:
Sending and signing methods
- Use the web app when teams need browser-based sending, template routing, and quick review of signed files in one workspace.
- Use the mobile app when signers are away from desks and need to complete documents on iOS or Android devices.
- Use kiosk mode for in-person signing stations where many people sign from the same device under supervised access.
- Use shareable signing links when you need fast distribution to external signers without adding them to a full workflow.
Businesses that use digital signatures
Different organization types rely on digital signatures for documents they need to send, sign, and store with a clear record of completion.
Real estate brokerages use SignNow for lease agreements, disclosure forms, and rental packets that need fast turnaround across agents, tenants, and property managers without repeated in-office visits. Healthcare practices use SignNow for patient intake, consent forms, and HIPAA-sensitive authorization workflows that require controlled access, audit trails, and a signed BAA with the vendor. Construction companies use SignNow for bids, change orders, and subcontractor approvals that move between office staff and field teams on mobile devices, even when work happens offline.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Frequently asked questions about digital signatures
These answers focus on signer access, audit evidence, plan features, and compliance requirements that matter for digital signature workflows.
If a signer cannot open the document, check the invite link, recipient email, and document permissions in SignNow. Business and Enterprise plans support templates, audit trails, and access controls that help reduce routing mistakes. For healthcare workflows, HIPAA use also requires a BAA and proper user authentication.
If the signature audit trail looks incomplete, confirm that the document was sent and completed inside SignNow rather than downloaded and re-uploaded elsewhere. A completed record should preserve timestamps, signer identity details, and the document history needed for ESIGN and UETA evidence.
If HIPAA records are involved, SignNow can be used in a HIPAA-compliant workflow only with a signed BAA. HIPAA expects unique user identification, audit controls, and integrity safeguards under 45 CFR 164.312, and signed records must be retained for 6 years under 45 CFR 164.530(j)(2).
If a user cannot send from a template, confirm the plan level and role permissions. signNow Business includes templates and unlimited signing requests on paid plans, while Enterprise adds advanced signer authentication and more control over routing and access.
If a browser shows signing errors, try Chrome, Firefox, Safari, or Edge on a current desktop or mobile device. SignNow supports web and mobile workflows, and mobile signing is valid under ESIGN and UETA when consent and intent are captured.
If a regulated record needs stronger proof, consider higher-assurance authentication and validation controls. SignNow’s audit trails support evidence for ESIGN and UETA transactions, and regulated workflows may also need HIPAA, 21 CFR Part 11, or other applicable controls depending on the use case.
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