Electronic Signature Statement Example for signNow

Award-winning eSignature solution

What an electronic signature statement example is

An electronic signature statement example is a sample clause or acknowledgment that shows how a person agrees to sign a document electronically. It usually states that the signer consents to electronic delivery, understands the record will be binding, and confirms intent to sign. In U.S. workflows, the statement helps connect the signer to the document, supports attribution, and creates a clear record for ESIGN and UETA compliance. Platforms like signNow capture the signature, time, and audit trail automatically.

Why this statement matters

It reduces paper handling, speeds approvals, and helps preserve enforceability under ESIGN and UETA when consent, intent, and record retention are documented.

Why teams look for DocuSign alternatives

Frequent issues with electronic signature statements

Missing signer consent language can weaken proof that the person agreed to electronic delivery and signing.
Unclear identity checks can make attribution harder when a signature is disputed later.
Poor record retention can leave no usable evidence if a contract is challenged in court.
Weak audit logs can fail to show who signed, when they signed, and what changed.

Real estate

Used for lease agreements, rental applications, and closing documents that need fast turnaround and clear signer consent.

Healthcare

Used for patient forms, intake packets, and HIPAA workflows that require identity checks and retention controls.

People who rely on this workflow

Manages lease packets, renewal forms, and tenant acknowledgments in a high-volume property workflow. signNow fits teams that need mobile signing, audit trails, and quick turnaround across listings, rentals, and closing-related paperwork without adding manual follow-up steps across offices or field locations.
Coordinates patient intake, consent forms, and release documents where HIPAA controls, BAA coverage, and signer identity matter. signNow is useful when staff need a documented signing process that supports compliance, mobile access, and consistent record handling across clinics or care sites.

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Consent capture

Captures consent language, signature intent, and document acknowledgment in one workflow, which helps reduce ambiguity and supports enforceability across U.S. transactions.

Audit trail

Records signer activity, timestamps, and document events automatically, giving teams a clearer evidence trail for internal review or later disputes.

Cross-device signing

Supports mobile and desktop signing, so recipients can review and sign from phones, tablets, or computers without changing the document process.

Template consistency

Helps teams standardize the wording used before signature, which reduces inconsistent language across departments and document types.

Routing control

Works with role-based routing, so documents reach the right signer in the right order without manual tracking.

Record management

Keeps signed records organized for retrieval, retention, and review, which matters when policies or regulations require proof later.

Connected systems and document flow

Connected systems move documents from intake to signature, storage, and follow-up without rekeying data or losing the signing record.

How the signing flow works

The process is straightforward: the signer reviews the statement, confirms consent, signs, and the platform stores the completed record.

Review: The signer reviews the statement and document.
Consent: The signer confirms intent and consent.
Sign: signNow records the signature and timestamps.
Archive: The completed file is stored with audit history.

Quick setup steps

Use a simple sequence to prepare the document, route it to the signer, and store the completed version.

Insert statement:
Add the statement to the document before sending.
Set recipients:
Assign the signer and required fields.
Send document:
Send the document for electronic signature.
Save record:
Download the completed file after signing.

Setting	Recommendation
Authentication method	SMS OTP
Signature type	SES
Audit trail	Enabled
Document retention	6 years
Encryption	TLS 1.2/1.3 and AES-256

Platform and device requirements

signNow works in modern browsers and mobile apps, with secure connections required for document access and signing.

Desktop browsers Chrome, Firefox, Safari, and Edge on Windows and macOS.
Mobile devices iOS and Android mobile apps for signing on phones and tablets.
Connection security TLS 1.2 or later, with current browser updates enabled.

For regulated workflows, keep browsers updated, use managed devices where possible, and confirm that mobile users can access the same documents, audit records, and retention controls as desktop users.

Security and compliance

Encryption:

TLS 1.2/1.3 in transit

Storage protection:

AES-256 at rest

SOC 2 Type II:

SOC 2 Type II available

ISO 27001:

ISO 27001 certified

HIPAA:

HIPAA support with BAA

Legal framework:

ESIGN and UETA aligned

NetSuite operations

A NetSuite operations team needed the right signatures on the right documents in the right format.

Kodi-Marie Evans, Director of NetSuite Operations at Xerox, described the integration-led workflow.

The team used signNow to route documents more accurately and reduce manual handling across integrated systems.

Property management

A property business needed online execution with compliance, mobile access, and offline flexibility.

Tim Martin, Founder of Martin Properties, described the workflow.

signNow supported online document execution with auditability and mobile-friendly access for field and office use.

Practical ways to use the statement

A careful setup improves clarity, preserves evidence, and makes it easier to show how the signature was collected and stored.

Put consent first

Place the consent language before the signature field so the signer sees the electronic delivery notice before acting. Keep the wording direct, specific, and tied to the exact document being signed.

Standardize wording

Use a consistent statement across similar forms so staff do not rewrite legal language for each department. Consistency helps reduce confusion, supports training, and makes review easier when records are audited.

Match authentication to risk

Keep signer identity checks proportionate to the document risk. For higher-stakes transactions, use stronger authentication and preserve the resulting audit trail with the signed file.

Store evidence together

Retain the completed document, audit trail, and related consent records together. Separate storage can make later review harder and may weaken the evidence package if the signature is disputed.

Questions about signing and compliance

These answers focus on signNow features, plan differences, and the compliance standards that affect electronic signature statements.

If a signer says they never consented, check whether the document included clear electronic delivery language and whether signNow captured the completion record, timestamps, and audit trail. ESIGN and UETA both rely on intent and attribution.

If HIPAA review is required, confirm that a BAA is in place and that the workflow protects PHI with access controls, audit logs, and encryption. signNow’s HIPAA support depends on proper configuration and agreement coverage.

If a document needs stronger evidence, use signNow audit trails and signer authentication records to show who signed, when, and from where. For regulated records, 21 CFR Part 11 and HIPAA both emphasize traceable activity.

If a team needs bulk sending, verify the plan level first. signNow Business Premium includes bulk send, while the Business plan focuses on core eSignature workflows and unlimited users.

If an EU transaction needs higher assurance, SES may not be enough. eIDAS distinguishes SES, AES, and QES, and QES requires a qualified certificate and a qualified trust service provider.

If a signed file must be retained, keep the completed document and audit trail together. HIPAA records containing PHI require 6 years of retention under 45 CFR 164.530(j)(2).

signNow	DocuSign	Adobe Sign	PandaDoc
ESIGN and UETA support	Yes	Yes	Yes
Audit trail	Yes	Yes	Yes
HIPAA support	Yes	Yes	Yes
Starting price	$8/user/mo	$15/user/mo	$14/user/mo
Envelope cap	No cap	100/year	Not verified

Day 1:

Set up the statement, routing, and retention rules.

Day 2:

Send the first document for electronic signature.

Week 1:

Onboard the full team and review audit logs.

7-day trial:

signNow offers a 7-day free trial.

HIPAA retention:

Keep signed PHI records for 6 years per 45 CFR 164.530(j)(2).

ESIGN and UETA:

Electronic signatures remain legally recognized when intent and attribution are documented.

Business Premium:

Bulk send is included on Business Premium.

Site License:

Usage-based pricing supports 1000+ documents yearly.

Risks of a poor signing process

Weak consent

The document may be harder to enforce.

Poor audit trail

Evidence may be challenged in court.

Missing retention

Records may fail retention review.

No BAA

HIPAA workflows may lose compliance status.

Wrong eIDAS tier

EU signatures may lack required assurance.

Signer authentication:

Verifies the signer through the selected authentication method.

Timestamp capture:

Stores the exact UTC moment of each action.

Document hashing:

Calculates a hash to detect later changes.

Tamper-evident seal:

Locks the file with tamper-evident sealing.

Audit record:

Preserves the event history with the signed document.

Retrieval and export:

Exports the trail for review or evidence.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free trial	7-day free trial	Not verified	Not verified	Not verified	Not verified
Bulk send	Business Premium	Not verified	Not verified	Not verified	Not verified
Audit trail	Included	Included	Included	Included	Included
HIPAA compliance	BAA required	Not verified	Not verified	Not verified	Not verified

28M+Documents signed

13+Years in business

4.6/5Average G2 rating