Gravity Form Digital Signature for SignNow
Award-winning eSignature solution
What Gravity Form Digital Signature is
Gravity Form Digital Signature is a way to collect a legally meaningful electronic signature from a Gravity Forms submission through SignNow. The workflow usually sends the completed form to one or more signers, records each signing action, and stores an audit trail with the document. That record helps teams verify who signed, when they signed, and what was signed, which is important for U.S. business, healthcare, legal, and administrative workflows.
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Why Gravity Form Digital Signature matters
Gravity Form Digital Signature helps teams collect signed form responses faster while preserving an evidence trail for U.S. transactions. Under ESIGN and UETA, the signature can be legally effective when the signer’s intent, consent, and attribution are recorded, which supports enforceability and internal compliance review.
How Gravity Form Digital Signature works
The process starts with a prepared form, then moves through routing, signing, and secure completion records.
Prepare: The form captures signer data and routing rules before a request is sent. Route: Recipients receive the document and sign in the assigned order or sequence. Verify: SignNow records timestamps, IP data, and completion events for the file. Complete: The completed document is stored with a tamper-evident record for retrieval.
Quick steps for signing a Gravity Form
Use a simple workflow to prepare the form, send it, and retain the completed record for review.
Prepare:
Open the form and place required fields before sending. Assign:
Choose recipients and assign each signer the correct field order. Send:
Send the document and monitor signer progress in real time. Archive:
Download the completed file and store it with the audit trail.
Security and signer verification
PKI:
X.509 certificates:
Two-factor authentication:
SMS OTP:
ID verification:
Signer evidence:
Key features for form signatures
These features focus on routing, evidence, access, and retention so teams can manage signed forms with less manual handling.
Form routing
Collect signatures directly from Gravity Forms submissions, then keep each completed document tied to its audit trail for later review and compliance checks.
Audit evidence
Use signer authentication, timestamps, and document history to preserve attribution and support U.S. enforceability under ESIGN and UETA.
Cross-device signing
Support desktop and mobile signing so users can complete forms without printing, scanning, or manual follow-up.
Secure archiving
Retain completed files with tamper-evident records, helping teams manage storage and retrieval across regulated workflows.
Signer order
Apply role-based routing to match approvals with the right signer, which reduces rework in multi-step workflows.
Reusable workflow
Use a reusable process for recurring documents such as consent forms, agreements, and internal approvals.
Platform requirements for Gravity Form Digital Signature
Gravity Form Digital Signature works in current browsers and supported mobile operating systems, with secure connections for signing and review.
Browser support Chrome, Firefox, Safari, and Edge current releases work in modern desktop browsers. Operating systems Windows 10+, macOS 12+, Android, and iOS are supported. Device access Desktop, tablet, and phone access works over TLS 1.2 or later.
For best results, keep browser and OS versions updated and allow the SignNow app or web session to access signed files, downloads, and notifications. Enterprise environments may also need managed devices, SSO, and certificate controls.
Pricing and key plan features
Pricing and feature availability vary by vendor and plan, so the comparison below highlights verified entry-level details and compliance notes.
| Features | SignNow | DocuSign | Adobe Sign | PandaDoc | HelloSign |
|---|---|---|---|---|---|
| Starting price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free trial | 7 days | Not verified | Not verified | Not verified | Not verified |
| Bulk send | Yes, premium | Not verified | Not verified | Not verified | Not verified |
| Audit trail | Included | Included | Included | Included | Included |
| HIPAA support | BAA required | BAA available | BAA available | Not verified | Not verified |
Best practices for Gravity Form Digital Signature
Practical controls around permissions, testing, consent, and file organization help signed forms stay usable after the workflow ends.
Limit document access
Test the workflow first
Capture electronic consent
Organize final records
Comparing core eSignature options
This compact comparison highlights baseline capabilities that matter for form-based signing, audit evidence, and regulated use cases.
| SignNow | DocuSign | Adobe Acrobat Sign | PandaDoc |
|---|---|---|---|
| Legally binding eSignatures | Yes | Yes | Yes |
| Audit trails | Included | Included | Included |
| Signer authentication | SMS OTP | SMS OTP | SMS OTP |
| Mobile signing | Yes | Yes | Yes |
| HIPAA support | BAA available | BAA available | BAA available |
Risks of using signatures incorrectly
No audit trail
Consent gap
Retention failure
Access errors
FAQ for Gravity Form Digital Signature
These answers cover setup, compliance, and limitation questions that come up when teams use SignNow with Gravity Forms.
signNow Business includes legally binding eSignatures, audit trails, templates, mobile apps, and unlimited users. If a form doesn’t route correctly, check field mapping and signer order in the document setup. For HIPAA use, signNow supports BAA-backed workflows, and ESIGN/UETA validity depends on consent, attribution, and retained evidence.
If a signer gets stuck on verification, use stronger authentication settings such as SMS OTP or ID verification. signNow supports two-factor authentication flows that improve attribution evidence. For sensitive records, pair those controls with a complete audit trail so the signing event remains defensible under ESIGN and UETA.
The Business plan includes templates and audit trails, but advanced signer controls may require higher tiers. If a workflow needs bulk send, advanced authentication, or formula fields, review Business Premium or Enterprise before standardizing the process. Choose the tier that matches the document risk and volume.
HIPAA workflows require a BAA with the vendor, plus access controls, audit logs, and encryption at rest and in transit. signNow’s compliance posture includes HIPAA support, but the covered entity still needs proper configuration, retention practices, and user access management to protect PHI.
Under ESIGN and UETA, a signature is generally enforceable when the signer intended to sign and the record can be attributed to that person. Keep the completed document, delivery evidence, timestamps, and audit trail together so the record can be reviewed if a dispute arises.
If your organization needs strict retention, use a records policy that matches the governing rule for the document type. HIPAA records containing PHI are retained for 6 years under 45 CFR 164.530(j)(2), while financial and education workflows may follow different federal or state record rules.
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