Non Biometric Electronic Signature for SignNow Workflows
Award-winning eSignature solution
What non biometric electronic signature means
A non biometric electronic signature is an electronic symbol, process, or mark that shows a person’s intent to sign without using fingerprints, facial recognition, or other biometric data. In the U.S., it is used for contracts, forms, and approvals under ESIGN and UETA when the signer can be identified, consent is captured, and the record is preserved with an audit trail. SignNow supports this workflow with web, mobile, and tamper-evident signing records.
Why non biometric electronic signature matters
A non biometric electronic signature speeds approvals, reduces paper handling, and creates a record that can be enforced under ESIGN and UETA when intent, consent, and attribution are captured. For U.S. businesses, that means faster turnaround and a clearer evidentiary trail without relying on biometric data.
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
Recommended workflow setup
Use a simple, defensible setup that balances signer convenience with auditability, retention, and regulated recordkeeping.
| Setting | Recommendation |
|---|---|
| Authentication method | SMS OTP and email verification |
| Signature type | SES with intent capture |
| Audit trail | Timestamped, tamper-evident history |
| Document retention | 6 years for HIPAA records |
| Encryption | AES-256 at rest, TLS in transit |
How non biometric electronic signature works
The signing flow is straightforward: prepare the document, route it to the right people, collect the signature, and store the completed record.
Prepare the file: Upload or prepare the document in SignNow with the fields and signer roles already set. Deliver for signing: Send it by email, link, or mobile so each signer gets the right access. Signer completes: Signers review, complete required fields, and apply their electronic signature under consent. Archive the record: SignNow stores the completed file, audit trail, and timestamped record for later retrieval.
Inside the audit trail
A strong audit trail records each signing event so the completed record can be reviewed, retained, and explained later.
Signer identity:
Timestamp capture:
Document hashing:
Sealing:
Audit logging:
Retrieval and export:
Security and data protection
Encryption in transit:
Encryption at rest:
SOC 2 Type II:
ISO 27001:
GDPR compliance:
HIPAA support:
Key features and benefits
SignNow supports signed workflows that stay simple for users while still preserving the recordkeeping and control needed for business use.
Role control
Create signer routing that matches business approvals, including delegated sending and role-based access for larger teams.
Templates
Reusable templates cut repetitive setup and keep document fields consistent across recurring transactions.
Mobile access
Mobile signing keeps approvals moving when signers are away from a desktop.
Audit trail
Audit trails capture signer activity, timestamps, and document history for later review.
Kiosk mode
Kiosk mode supports in-person signings at a desk, counter, or event site.
Integrations
Integration options connect signature workflows to CRM, ERP, storage, and project systems.
Business types that benefit most
Different business sizes use electronic signatures for different controls, volumes, and compliance needs.
A solo real estate broker can send leases, rental applications, and addenda from the field, then collect signatures without in-person meetings. SignNow’s mobile access and templates support faster turnarounds on consumer-facing transactions that change often from property to property. A healthcare operations team can route patient forms, consent records, and intake packets with controlled access and a BAA-backed workflow. SignNow fits HIPAA-sensitive processes where audit trails, retention discipline, and signer verification matter more than paper speed alone. An enterprise operations group can centralize approvals across finance, legal, and procurement while using delegated sending and role-based permissions. SignNow helps large teams standardize document routing, reduce duplicate preparation, and keep a consistent record for internal review.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
FAQ for non biometric electronic signature
These answers focus on rights, controls, and compliance questions that affect non biometric electronic signature in SignNow workflows.
Use a business plan or above if you need bulk send, advanced authentication, or higher-volume workflow controls. SignNow Business starts at $8/user/month annually, and Enterprise adds more authentication options. For HIPAA workloads, a BAA is required before handling PHI.
If a signer cannot complete the request, check email delivery, consent settings, and whether the signer has permission to access the document. SignNow supports delegated sending and role-based routing, which helps teams correct access problems without rebuilding the workflow.
For HIPAA documents, SignNow can be used only with a signed BAA and controls that protect PHI. HIPAA requires audit controls, unique user identification, and integrity protections under 45 CFR 164.312, so review your account configuration before sending.
If a record needs stronger evidence, use the signed audit trail and completed document history. SignNow records timestamps, signer actions, and document activity, which helps support ESIGN and UETA enforceability when intent and attribution need to be shown.
For 21 CFR Part 11 use cases, confirm validation, unique signer credentials, time-stamped audit trails, and controlled access. SignNow’s enterprise or regulated deployment should be reviewed against your quality process before use in FDA-regulated records.
If mobile signing fails, try the SignNow iOS or Android app, or switch to a browser session on Chrome, Firefox, Safari, or Edge. Mobile-created electronic signatures remain valid under ESIGN and UETA when the signer intent is clear.
Pricing and feature snapshot
Pricing reflects verified annual-starting rates and plan notes from December 2025 and related vendor references.
| Features | Plan / Feature | SignNow | DocuSign | Adobe Sign | PandaDoc | HelloSign |
|---|---|---|---|---|---|---|
| Starting price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo | |
| Free trial | 7 days | Not verified | Not verified | Not verified | Not verified | |
| Bulk send | Yes, Business Premium | Yes, add-on | Not verified | Not verified | Not verified | |
| Audit trail | Included | Included | Included | Included | Included | |
| Envelope cap | No cap | 100/year | Not verified | Not verified | Not verified |
Key performance indicators that demonstrate SignNow's proven track record.