Proseries eSignature Pricing for SignNow Workflows
Award-winning eSignature solution
What proseries eSignature pricing covers
Proseries eSignature pricing refers to the cost structure for using signNow to send, sign, and manage electronic documents in a U.S. business workflow. It usually includes a per-user subscription or usage-based option, plus access to features such as templates, audit trails, mobile signing, and admin controls. The service works by uploading a document, adding signer fields, sending it for signature, and storing a tamper-evident record of the transaction.
Why the pricing model matters legally
It matters because the pricing model determines access to audit trails, authentication, and retention tools that support enforceability under ESIGN and UETA. For U.S. businesses, that can reduce paper handling, speed approvals, and preserve evidence needed to show signer intent and document integrity.
Pricing pain points to watch
Choosing a plan without bulk send can slow high-volume document workflows and create manual rework. Missing HIPAA or Part 11 controls can leave regulated teams without the records they need. Limited user provisioning can make it harder to manage access across departments and contractors. Ignoring envelope or invite limits can create unexpected process delays during busy signing periods.
Who uses this pricing model
Real estate
Real estate teams use it for leases, disclosures, and rental applications that need fast turnaround.
Regulated workflows
Healthcare and finance teams use it for consent forms, approvals, and regulated records.
People who benefit most
A NetSuite operations lead at a distribution company uses signNow to route approvals, match documents to ERP records, and keep signatures aligned with internal controls. The value is strongest when the team needs structured workflows, role-based routing, and a clear audit record across finance and operations. A healthcare compliance manager uses signNow for patient forms, consent packets, and staff acknowledgments that must support HIPAA workflows. The platform matters most when the organization needs BAA-backed handling, access controls, and retention practices that fit regulated document review and storage.
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Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
Core features and business value
signNow pricing pairs basic subscription access with document controls that support faster approvals, cleaner records, and easier administration.
Entry pricing
Lower entry cost helps teams start with core eSignature tools without paying for unused enterprise extras.
Audit trail
Audit trails record signer activity, timestamps, and document history for internal review and dispute support.
Mobile access
Mobile signing lets recipients review and sign documents from iOS or Android devices.
Reusable templates
Templates reduce repetitive setup for contracts, forms, and recurring approval packets.
User controls
Admin controls help assign access, manage users, and keep signing activity organized.
Unlimited users
Unlimited users on paid plans support broader adoption without adding seat friction.
How the workflow moves
The process follows a simple sequence from document upload to signed record storage, with each step captured for review.
Prepare file: Upload the document and add required fields. Assign recipients: Choose signers and set the signing order. Send request: Send the request and track completion status. Save record: Store the signed file with its audit trail.
Quick setup steps
Use a short setup sequence to prepare, send, and confirm documents in signNow.
Upload:
Upload the file you want signed. Add fields:
Add fields for signatures, dates, and initials. Send:
Enter signer emails and send the request. Review:
Review completion and download the signed copy.
Recommended workflow settings
Use settings that match U.S. contract workflows, regulated records, and controlled access needs.
| Setting | Recommendation |
|---|---|
| Authentication method | SMS OTP for routine approvals |
| Signature type | SES for standard contracts |
| Audit trail | Full timestamped event log |
| Document retention | 6 years for HIPAA records |
| Encryption | TLS 1.2/1.3 and AES-256 |
Platform and device support
signNow works in modern browsers on desktop and mobile, with TLS-protected sessions and app support for iOS and Android.
Desktop browsers Chrome, Firefox, Edge, and Safari Operating systems Windows, macOS, iOS, and Android Mobile support Mobile apps available for iOS and Android
For managed deployments, teams often pair browser access with SSO, API access, and device policies on Windows, macOS, iOS, or Android. Browser updates, cookie settings, and network security rules can affect login and document loading, so IT teams should validate access before rollout.
Security and compliance snapshot
Transport security:
Storage encryption:
Control assurance:
Security management:
Health data:
Regulated use:
Example use cases from customers
Customer stories show how signNow fits different document volumes, system needs, and compliance expectations.
Enterprise operations
A Xerox operations leader needed flexible routing across systems and document formats.
- NetSuite-connected signature routing
- Right document, right format
The workflow supported faster routing and better alignment between systems, which helped reduce manual handling and kept approvals moving across departments.
Real estate
A Martin Properties founder needed online execution for property documents with compliance and mobile access.
- Mobile signing on the go
- Built-in security and compliance
The process supported remote execution of property paperwork while preserving an audit record, which is useful when teams need to close documents without in-person meetings.
Practical ways to manage the workflow
A careful setup helps teams keep signing fast while preserving the records and controls needed for U.S. business and regulated use.
Set role-based routing
Match authentication to risk
Keep records together
Review access regularly
FAQ and troubleshooting
These answers cover plan limits, regulated use, browser access, and audit evidence for U.S. eSignature workflows.
The Business plan includes legally binding eSignatures, audit trails, templates, and mobile apps. If you need bulk send or quick invite links, Business Premium adds those features. For HIPAA use, signNow supports BAA-backed workflows, and ESIGN/UETA validity still depends on consent, intent, and record retention.
signNow supports HIPAA workflows when a BAA is in place. HIPAA does not require a specific signature technology, but it does require unique user identification, audit controls, integrity controls, and person authentication under 45 CFR 164.312. Keep signed PHI records for 6 years under 45 CFR 164.530(j)(2).
For 21 CFR Part 11 use, the system needs secure audit trails, unique user IDs, and two-component electronic signatures. signNow’s regulated workflows should be paired with documented validation, access controls, and retention practices that preserve who signed, when, and why.
If a recipient cannot sign from a phone, check browser access first. signNow supports Chrome, Firefox, Edge, Safari, iOS, and Android, and mobile signing is valid under ESIGN and UETA when the signer intends to sign and the record is retained.
If you need a stronger evidentiary record, use the audit trail and export the signed PDF. signNow records timestamps, signer activity, and document history, which helps support attribution and integrity under ESIGN and UETA.
For teams comparing vendors, signNow’s Business plan starts at $8/user/mo billed annually, while higher tiers add bulk send, advanced authentication, and integrations. Enterprise and Site License options are available when you need SSO, API access, or regulated add-ons.
Vendor comparison at a glance
The table compares core eSignature features and pricing signals across leading vendors using verified baseline data.
| signNow | DocuSign | Adobe Sign | PandaDoc |
|---|---|---|---|
| ESIGN and UETA | Yes | Yes | Yes |
| Audit trails | Yes | Yes | Yes |
| Starting price | $8/user/mo | $15/user/mo | $14/user/mo |
| Envelope cap | No cap | 100 envelopes/year | Not verified |
| HIPAA support | Yes | Yes | Yes |
Rollout and retention timeline
This timeline combines rollout milestones with retention and policy facts that matter for U.S. document workflows.
Setup day:
First send:
Team onboarding:
Free trial:
HIPAA retention:
Part 11 records:
UETA adoption:
Annual review:
Risks of using it incorrectly
Weak audit trail
Retention gap
Attribution failure
Part 11 noncompliance
What the audit trail records
The audit trail captures technical evidence that supports attribution, integrity, and later review of the signed record.
Signer authentication:
Timestamp capture:
Document hashing:
Tamper-evident sealing:
Event logging:
Trail export:
Pricing and feature snapshot
Verified pricing and plan details help compare entry costs, compliance support, and workflow features across vendors.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting price | $8/user/mo, annual | $15/user/mo, annual | $14/user/mo, annual | $19/user/mo, annual | $15/user/mo, annual |
| Free trial | 7 days | Not verified | Not verified | Not verified | Not verified |
| Bulk send | Yes, Business Premium | Yes, higher tiers | Yes, higher tiers | Yes, higher tiers | Yes, higher tiers |
| Audit trail | Included | Included | Included | Included | Included |
| HIPAA compliance | BAA required | BAA available | BAA available | Not verified | Not verified |
Key performance indicators that demonstrate SignNow's proven track record.