Electronic Signature Tools for SignNow Workflows
Award-winning eSignature solution
What make my electronic signature means
Make my electronic signature means creating a legally usable electronic signature for documents that need identity, intent, and record integrity. In SignNow, that usually involves uploading a file, placing signature fields, sending it to the signer, and preserving a tamper-evident record after completion. For U.S. transactions, ESIGN and UETA generally recognize electronic signatures when the signer intends to sign and the record can be attributed to that person.
Security and trust controls
Encryption:
Data protection:
SOC 2 Type II:
ISO 27001:
HIPAA:
Signer verification:
Key features for electronic signatures
Make my electronic signature works best when the process is simple, traceable, and flexible across devices and document types.
Fast signing
Create, send, and sign documents faster with reusable workflows, mobile signing, and audit-ready records that fit U.S. business needs.
Audit trail
Keep a clear record of each signature event with timestamps, signer details, and document history for stronger evidentiary support.
Mobile access
Collect signatures on phones, tablets, and desktop browsers so parties can sign wherever they are without printing.
Reusable templates
Reduce setup work with templates for contracts, HR forms, and approvals that standardize repeat signing processes across teams.
Signer verification
Match higher-assurance workflows with signer verification options such as SMS OTP, ID checks, and role-based access.
Compliance controls
Support regulated records with encryption, retention controls, and compliance-aligned handling for HIPAA, ESIGN, UETA, and similar rules.
Quick steps to sign
Use a short workflow to prepare, send, and store signed documents without extra setup.
Prepare file:
Upload the document you want signed. Place fields:
Add signer fields and signature boxes. Send document:
Choose recipients and send securely. Save record:
Track completion and download the signed copy.
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
How signing works
The signing flow follows a clear path from document setup to final storage, with each action recorded for review.
Start document: Upload the file and open it in the editor. Add fields: Place signature and date fields where needed. Route for signing: Send the document to each signer in order. Complete and file: Store the completed file with its audit record.
Ways to send and sign
- Use the web app when you need to prepare documents, assign recipients, and track completion from a desktop browser with full visibility into field placement and signing order.
- Use the mobile app when signers need to review and sign on iOS or Android while away from a desk, especially for same-day approvals and field work.
- Use kiosk mode at a front desk, service counter, or event location when many people sign the same device during a controlled in-person intake process.
- Use shareable signing links when you need to distribute one document to multiple signers without managing separate invitations, especially for quick approvals and repeat access.
When an eSignature counts
Under ESIGN and UETA, an electronic signature is generally admissible when you can show signer intent, attribution, and record integrity. Wills and certain court orders remain excluded, so those documents still require another valid execution method.
Pricing and plan snapshot
Pricing reflects verified annual-billing entry plans and feature notes from the latest available vendor data.
| Features | SignNow | DocuSign | Adobe Sign | PandaDoc | HelloSign |
|---|---|---|---|---|---|
| Starting price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free trial | 7 days | Not verified | Not verified | Not verified | Not verified |
| Bulk send | Business Premium | Unknown | Unknown | Unknown | Unknown |
| Audit trail | Included | Included | Included | Included | Included |
| Envelope cap | No cap | 100/year | Not verified | Not verified | Not verified |
Vendor feature comparison
SignNow is shown first and marked as the recommended option for a simple, compliant eSignature workflow.
| SignNow | DocuSign | Adobe Acrobat Sign | PandaDoc |
|---|---|---|---|
| Legally binding eSignatures | Yes | Yes | Yes |
| Audit trail included | Yes | Yes | Yes |
| HIPAA support | Yes | HIPAA | HIPAA |
| Envelope limits | No cap | 100/year | Plan-based |
Document types and audiences
Business documents
Contracts, NDAs, and invoices for businesses that need fast turnaround.
Healthcare records
Patient forms and consent records for healthcare teams handling PHI.
Frequently asked questions
These questions focus on access, compliance, plan limits, and record integrity so you can troubleshoot signing workflows quickly.
SignNow Business includes legally binding eSignatures, audit trails, templates, and mobile apps. If a recipient cannot open a file, confirm the document format, browser, and access link before resending from the web app or mobile app.
For HIPAA workflows, you need a BAA and access controls that protect PHI. SignNow supports HIPAA-compliant use with a signed BAA, encryption, and audit trails, but your own document handling still has to follow 45 CFR 164.312 and 164.530.
If you need higher-assurance signing, use SMS OTP, ID verification, or stronger signer authentication from higher-tier plans. SignNow Enterprise and Site License options support more advanced controls than the Business plan.
If an audit trail is missing, check that you completed the document in SignNow and not outside the platform. The completed file should include signer history, timestamps, and document actions for ESIGN and UETA evidence.
If a signed PDF cannot be validated, confirm that the file was not altered after completion. Tamper-evident records rely on the signed document hash, timestamps, and preserved history to support authentication under FRE 901.
For 21 CFR Part 11 workflows, use unique user identification, time-stamped records, and controlled access. SignNow supports documented history and authentication features, but validation and SOPs remain the customer’s responsibility.
Record-keeping best practices
Good record handling keeps signed documents usable as evidence and makes later audits simpler for U.S. business workflows.
Use defined retention periods
Archive the audit trail
Protect archived records
Map records to rules
Retention periods by record type
Document retention depends on the record class, so keep each signed file under the rule that governs its business use.
6 years retention
6 years retention
As required
6 years retention
As long as needed
Platform and device support
SignNow works in modern desktop browsers and mobile apps, with TLS 1.2/1.3-secured access for signing workflows on Windows, macOS, iOS, and Android devices.
Browsers Chrome, Firefox, Safari, Edge Operating systems Windows, macOS, Android Mobile access iOS and Android apps
For regulated use, managed devices, SSO, and controlled permissions matter more than hardware alone. Enterprises often pair browser access with mobile apps, API-based workflow automation, and certificate or retention policies that align with HIPAA, 21 CFR Part 11, and internal security standards.
Risks of improper signing
Weak attribution
Missing audit trail
PHI handling errors
Improper exclusions
Real customer use cases
These examples show how SignNow supports faster document execution in enterprise settings with different approval and integration needs.
Enterprise operations
Tech Data needed faster internal and external approvals across complex workflows. SignNow helped the team improve service and speed to revenue.
- Faster approvals
- Revenue support
Tech Data used airSlate SignNow to improve customer service and increase speed to revenue. The workflow fit a large, cross-functional environment where document turnaround and reliable approvals mattered across internal and external teams.
Operations and ERP
Xerox needed the right signatures on the right documents in the right formats through a NetSuite-connected process. SignNow added flexibility without losing control.
- NetSuite integration
- Format flexibility
Kodi-Marie Evans said SignNow gave Xerox the flexibility to route signatures by document type and format through NetSuite. That kind of control is useful when enterprise teams need consistent execution across departments and systems.
Key performance indicators that demonstrate SignNow's proven track record.