Digitally capturing wet ink signatures reduces physical handling, shortens turnaround times, and centralizes records while allowing organizations to meet U.S. electronic signature laws and industry security expectations.
Practice Managers coordinate patient forms, ensure signed consents are recorded, and maintain HIPAA-compliant retention. They rely on scanned wet ink captures plus secure storage and audit logs to reconcile paper intake with electronic records across clinics.
Closers collect original wet signatures, scan documents into case files, and attach captured signatures to digital transaction records. They need reliable document integrity checks, notarization metadata, and clear audit trails to support title insurance and legal review.
Organizations that require a physical signature appearance but want digital efficiency commonly adopt wet ink capture workflows.
Teams across functions adopt these workflows when paper signatures are impractical but the signed image or legacy format must be preserved.
High-resolution scanning or mobile photo capture with auto-cropping, image enhancement, and format conversion to preserve signature clarity and ensure consistent quality across devices.
Ability to link scanned signature images to specific document pages and to embed references in the document metadata so records remain associated and searchable.
Comprehensive, immutable audit trails recording capture time, user identity, device used, and subsequent access or edits to support legal and compliance reviews.
Granular role-based permissions, optional MFA, and configurable sharing to protect signed documents and limit exposure of sensitive information.
| Feature | Configuration |
|---|---|
| Signature Type | Scanned image |
| Authentication Method | Email or ID check |
| Reminder Frequency | 48 hours |
| Document Retention Policy | 7 years |
| Audit Trail Level | Full event logging |
Ensure the capture device, browser, and storage platform meet minimum technical requirements for reliable image quality and secure transmission.
Verify that all endpoints use up-to-date software, that mobile capture apps support image enhancement and metadata capture, and that the storage environment enforces encryption and access controls consistent with your compliance needs.
A clinic scans signed consent forms into the patient record and attaches a high-resolution signature image to the electronic file
Resulting in a secure electronic record that preserves the original wet signature appearance and meets audit requirements.
A title company collects physical signatures at closing, scans each signed page, and uploads them into a transaction system that links the scanned signature to the digital folder
Ensures closing documents remain legally defensible and easy to retrieve for title reviews.
| Feature | signNow (Recommended) | DocuSign | Adobe Sign |
|---|---|---|---|
| Wet-Ink Capture Support | |||
| ESIGN / UETA Compliance | |||
| Audit Trail Included | |||
| Bulk Scanning / Import |
| Plan / Feature | signNow (Recommended) | DocuSign | Adobe Sign | HelloSign | PandaDoc |
|---|---|---|---|---|---|
| Starting Price (monthly) | Low per-user tier | Higher entry tier | Mid-range plans | Mid-range plans | Mid-range plans |
| Typical Monthly Cost per User | Affordable per user | Premium per user | Enterprise pricing | Moderate per user | Moderate per user |
| Documents per Month Limit | Generous or unlimited | Tiered limits apply | Tiered limits apply | Moderate limits | Moderate limits |
| Advanced Authentication Options | ID check, SMS MFA | ID check, KBA | ID check, KBA | SMS, email | SMS, email |
| HIPAA Compliance Availability | Available with BAAs | Available with BAAs | Available with BAAs | Limited | Available with BAAs |
Vous avez reçu une invitation à signer via airSlate SignNow ? Il ne faut que quelques secondes pour créer votre signature électronique et l'appliquer à un document.
Cliquez sur Voir le document dans l'invitation eSignature que vous avez reçue dans votre boîte de réception. Le document s'ouvrira dans un nouvel onglet.
Cliquez sur Commencer dans la fenêtre d'accueil, trouvez la case Champ de signature que vous devez remplir, et cliquez dessus avec le bouton gauche de la souris.
Dans la fenêtre de création de signature, tapez votre signature ou choisissez une autre option : dessinez votre signature avec un curseur ou téléchargez une photo de votre signature manuscrite. Vous pouvez sélectionner différents styles de police si vous choisissez de taper votre signature.
Cliquez sur Signer pour ajouter votre signature.
Votre signature est maintenant enregistrée et appliquée. La prochaine fois, elle apparaîtra instantanément sur les documents que vous recevez lorsque vous cliquez sur les champs de signature.
Pour soumettre le document signé, cliquez sur Terminé dans le coin supérieur droit.
