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Mutual Nondisclosure Agreement

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5.08 Mutual Nondisclosure Agreement
(Prospective Joint Venture or Codevelopment Relationship)

This agreement is for use between two parties who are considering a joint venture or codevelopment outsourcing relationship, who need to share confidential information with each other in order to determine the feasibility and advisability of pursuing the relationship. The agreement anticipates that, should the relationship prosper, a formal joint venture or development agreement will be consummated.

AGREEMENT dated as of the day of , by and between

a corporation with offices at

and

a corporation with offices at

(individually, the "Party" and collectively, the "Parties").

WITNESSETH:

WHEREAS, the Parties would like to explore the possibilities for engaging in a mutually advantageous business relationship; and

WHEREAS, it is therefore necessary for each Party to disclose to the other certain information and data deemed proprietary and confidential by such Party in connection with such potential transactions.

NOW, THEREFORE, the Parties hereto agree as follows:

1. Confidentiality

1.1. The Recipient (either of the Parties when receiving from the other Party information that constitutes Confidential Information as defined herein) shall not disclose to any third person, firm or corporation, any Confidential Information that it receives from the Disclosing Party (either of the Parties when communicating to the other Party information that constitutes Confidential Information as defined herein), except Confidential Information may be disclosed by the Recipient on a "need to know" basis to its employees, agents or subcontractors who consent to be bound by the terms of this Agreement, to the extent necessary in connection with the Recipient's consideration and evaluation of a product, service or idea of the Disclosing Party or the preparation of an offer or proposal for the license, acquisition, development or other exploitation of such product, service or idea, or a proposal for entry into a transaction or business relationship with the Disclosing Party. Confidential Information shall mean any proprietary information of the Disclosing Party not publicly known, including but not limited to, technical or business information, designs, plans, drawings, software, data, and prototypes; procedures; business and financial plans, operations and processes; projections; results; prospects; sales and inventory reports; customer, employee, stockholder, client and supplier information or lists; research and other business and/or technical information, or trade secrets, including any information disclosed to the Disclosing Party in confidence by third parties, whether or not specifically labeled or designated as "Confidential" whether marked "Proprietary and Confidential" by the Disclosing Party, or in respect of which the Recipient has received notice of its proprietary and confidential nature and including any notes, extracts, abstracts, analyses or other materials prepared by the Recipient which are copies or derivative works of the Confidential Information.

1.2. The Recipient shall not use the Confidential Information for its own benefit, or copy or reproduce the Confidential Information, except as provided in this Paragraph 1.

1.3. Recipient shall use at least the same degree of care in safeguarding the Confidential Information of the Disclosing Party as it uses for its own confidential and proprietary information.

1.4. The Recipient shall not disclose the Confidential Information to any third party without the permission of the Disclosing Party and entry of an appropriate confidentiality agreement.

1.5. Notwithstanding the foregoing, the recipient shall have no obligation to treat as Confidential Information, information and data which

(i) was in the possession of or known by the Recipient at the time of disclosure without an obligation to maintain its confidentiality prior to its receipt;

(ii) is or becomes known to the public without violation of this Confidentiality Agreement;

(iii) is disclosed lawfully to the Recipient by a third party having the right to disclose it without an obligation of confidentiality;

(iv) is independently developed by the Recipient without the Confidential Information;

(v) is approved in writing by the Disclosing Party for disclosure; or

(vi) is required to be disclosed by the Recipient by law or court order, provided that prior written notice of such required disclosure and an opportunity to oppose or limit disclosure is given to the Disclosing Party. All Confidential Information shall be and remain the property of the Disclosing Party.

2. Other Obligations

Either Party hereto may terminate this Agreement at any time by delivering a written notice of termination to the other Party. Upon termination, the Recipient shall return to the Disclosing Party all copies of the Confidential Information or other materials incorporating Confidential Information in the possession of the Recipient or its employees, agents or subcontractors or, if so instructed by the Disclosing Party, the Recipient shall destroy all such copies. Notwithstanding termination, the restrictions on disclosure and use of Confidential Information arising under this Agreement shall continue to be effective after the date of termination.

3. Miscellaneous

Neither this Agreement nor anything disclosed and/or provided hereunder shall be construed in any manner to create an obligation or right to enter into any contract or business arrangement. Any notice required to be given under this Agreement shall be deemed received () days after mailing if sent by registered or certified mail or upon receipt if sent by commercial overnight courier, to the addresses of the Parties first set forth above, or to such other address as either of the Parties shall have furnished to the other in writing by notice duly given. This Agreement shall be governed by and construed in accordance with the laws of the State of New York without regard to conflicts of laws. The Parties consent to the exclusive jurisdiction of all disputes hereunder in the federal and state courts sitting in the county of New York and the state of New York. This Agreement merges all prior discussions between the parties and constitutes the complete and entire understanding of the parties with respect to the matter contained in the Agreement and may not be amended, waived or modified, in whole or in part, except by a writing signed by a duly authorized officer of both Parties.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of the date first above written.

By:

Name:

Title:

Date:

By:

Name:

Title:

Date:

Enter text

What a Mutual Nondisclosure Agreement Is and what it covers

A Mutual Nondisclosure Agreement (Mutual NDA) is a bilateral contract in which two parties agree to share and protect confidential information under defined terms. It identifies the parties, defines Confidential Information, limits permitted use, sets exclusions, specifies the term and survival clauses, and describes return or destruction obligations. Mutual NDAs often include remedies for breach and a governing-law provision. When executed electronically, a Mutual NDA can be admissible and enforceable under U.S. e-signature law provided the parties meet intent, consent, attribution, and retention requirements.

Why organizations rely on a Mutual NDA

A Mutual NDA creates clarity about what information is protected, reduces litigation risk, preserves trade secrets, and enables confidential discussions during negotiations or joint development. It documents remedies, evidentiary records, and—when e-signed—supports enforceability under ESIGN and applicable state electronic signature laws.

Why organizations rely on a Mutual NDA

Who commonly uses a Mutual NDA

Organizations and individuals on both sides of a potential exchange commonly use Mutual NDAs to permit confidential discussions while preserving proprietary rights.

  • Startups and technology founders sharing product roadmaps, prototypes, or code during fundraising or partner talks.
  • In-house legal and procurement teams negotiating vendor access, pricing, and sensitive commercial data.
  • Professional services firms and contractors exchanging client lists, methodologies, or pricing during RFPs.

Typical signers and their roles

Company Executive

A CEO, founder, or authorized officer may sign on behalf of a business. Confirm corporate authority and use the entity's legal name to ensure the signature binds the organization and reduces later enforceability disputes.

Independent Contractor

A contractor or consultant should sign including full legal name and business name if applicable. Where the contractor is an agent of a company, obtain confirmation of authority or an officer signature to avoid ambiguity.

Required information to include in a professional Mutual NDA

Parties: Legal entity names
Effective Date: MM/DD/YYYY format
Confidential Info: Defined categories
Permitted Use: Limited purpose
Term: Duration and survival
Signatures: Authorized signer details

Potential legal and business risks of a flawed NDA

Breach Damages: Monetary liability
Injunctive Relief: Court-ordered injunctions
Loss of IP: Irreparable harm to trade secrets
Unenforceability: Ambiguous terms may void protections
Reputational Harm: Damage to business relationships
Costs: Litigation and remediation expenses

Common mistakes to avoid when preparing a Mutual NDA

  • Leaving the definition of Confidential Information too broad or all-inclusive, which courts may interpret against enforcement or find ambiguous.
  • Failing to identify authorized signers or using informal names that do not match corporate records, creating doubt about authority and enforceability.
  • Omitting a narrow purpose clause — broad, open-ended permits increase the chance of disputes over permitted uses and downstream disclosures.
  • Neglecting survival clauses or trade-secret carve-outs; trade-secret protections often require explicit treatment to preserve extended protection after termination.

Step-by-step: create, sign, and store a Mutual NDA

Follow this sequence to prepare a compliant Mutual NDA and complete execution with an e-signature platform.

  • 01
    Draft: Identify parties, scope, exclusions, term, and remedies.
  • 02
    Review: Have legal counsel or authorized reviewer confirm language and signatory authority.
  • 03
    Execute: Send for signatures with specified authentication and capture audit trail.
  • 04
    Store: Archive signed PDFs with metadata and retention timeline.

Where a Mutual NDA goes after signing

A signed Mutual NDA should be routed to key stakeholders, stored securely, and made retrievable for audits or disputes.

  • Primary Recipient: Legal or contract owner retains the master copy.
  • Counterparty: Each party receives a certified signed PDF copy.
  • Records: Store in document management system with access controls.
  • Audit Trail: Preserve signatures, timestamps, and IP logs.

Typical online signing workflow settings for a Mutual NDA

Configure the signing session to reduce friction while preserving a legally defensible audit trail.

Field Configuration
Authentication Email plus optional SMS code
Signature Fields Signature, initials, printed name, date
Reminders Auto-remind after 3 and 7 days
Retention Policy Export signed PDF and store per retention rules

Technical options when e-signing a Mutual NDA

Choose a platform and authentication level that match the NDA's sensitivity and legal requirements.

  • Integrations: Salesforce, NetSuite, Google Workspace support
  • File Formats: PDF, DOCX, and archived PDF/A
  • Auth Options: Email, SMS code, or advanced auth

Key timing considerations and typical deadlines

Set explicit dates and reminders to ensure commitments and evidence are recorded accurately.

Pre-Disclosure:

Obtain a signed NDA before sharing proprietary information.

Effective Date:

Date controls when obligations begin and may affect statute limits.

Term Length:

Commonly 1–5 years; trade secrets may require longer protection.

Survival Clause:

Specify confidentiality survival after termination.

Record Retention:

Archive signed agreement per retention policy and legal requirements.

Comparing eSignature providers for executing Mutual NDAs

Basic price and feature differences are shown below to help compare eSignature options for NDAs; signNow is listed first per vendor comparison rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-world examples of NDAs in use

Two customer examples show practical outcomes from using online signing to manage confidential exchanges.

Optica Ventures — COO

Optica used online NDAs to speed partner diligence

  • Faster mutual signing reduced negotiation delays
  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Fertility Centers — Founder

A medical-services organization standardized NDAs for vendor access

  • Controlled data sharing for partners and vendors
  • The team highlighted strong security, responsive support, and reliable API integration with existing systems.

Practical drafting tips to strengthen a Mutual NDA

Adopt clear drafting and administrative practices to reduce ambiguity and improve enforceability when exchanging confidential information.

Define Confidential Information Narrowly
List specific categories and examples. Narrow definitions reduce disputes—avoid catch-all phrases and explicitly exclude public domain or independently developed information.
Limit the Purpose and Use
State one or a small number of permitted purposes. A narrow purpose clause prevents later claims that unrelated disclosures were authorized.
Include Return and Destruction Terms
Require return or certified destruction of confidential materials and specify timing and format to reduce lingering exposure after termination.
Record Authority and Versions
Capture signer name, title, and authorization, and keep versioned signed PDFs with audit trails to establish chain-of-custody.

Answers to common questions about Mutual NDAs and electronic execution

Below are concise answers to frequent legal and practical questions encountered when preparing or e-signing a Mutual NDA.


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