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Florida Mandatory Disclosure Form

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Certificate of Compliance with Mandatory Disclosure

IN THE CIRCUIT COURT OF THE JUDICIAL CIRCUIT,

IN AND FOR COUNTY, FLORIDA

Case No.:

Division:

Petitioner,

and

Respondent.

CERTIFICATE OF COMPLIANCE WITH MANDATORY DISCLOSURE

I, , certify that I have complied with the mandatory disclosure required by Florida Family Law Rule 12.285 as follows:

1. FOR TEMPORARY FINANCIAL RELIEF, ONLY:

The date the following documents were served:

[ ] all that apply

a. Financial Affidavit (Filing of a Financial Affidavit cannot be waived.)

[ ] Florida Family Law Rules of Procedure Form 12.902(b) (short form)

[ ] Florida Family Law Rules of Procedure Form 12.902(c) (long form)

b. [ ] All personal (1040) federal tax, gift tax, and intangible personal property tax returns for the preceding year; or

[ ] Transcript of tax return as provided by IRS Form 4506; or

[ ] IRS forms W-2, 1099, and K-1 for the past year because the income tax return for the past year has not been prepared.

c. Pay stubs or other evidence of earned income for the 3 months before the service of the financial affidavit.

2. FOR INITIAL, SUPPLEMENTAL, AND PERMANENT FINANCIAL RELIEF:

The date the following documents were served:

[ ] all that apply

a. Financial Affidavit (Filing of a Financial Affidavit cannot be waived.)

[ ] Florida Family Law Rules of Procedure Form 12.902(b) (short form)

[ ] Florida Family Law Rules of Procedure Form 12.902(c) (long form)

b. [ ] All personal (1040) federal and state tax income returns, gift tax returns, and intangible personal property tax returns for the preceding 3 years;

[ ] IRS forms W-2, 1099, and K-1 for the past year because the income tax return for the past year has not been prepared.

c. Pay stubs or other evidence of earned income for the 3 months before the service of the financial affidavit.

d. A statement identifying the source and amount of all income for the 3 months before the service of the financial affidavit, if not reflected on the pay stubs produced.

e. All loan applications and financial statements prepared for any purpose or used for any purpose within the 12 months preceding the service of the financial affidavit.

f. All deeds to real estate in which I presently own or owned an interest within the past 3 years. All promissory notes in which I presently own or owned an interest within the last 12 months. All present leases in which I own an interest.

g. All periodic statements for the last 3 months for all checking accounts and for the last year for all savings accounts, money market funds, certificates of deposit, etc.

h. All brokerage account statements for the last 12 months.

i. Most recent statement for any pension, profit sharing, deferred compensation, or retirement plan and summary plan description for any such plan in which I am a participant or alternate payee.

j. The declarations page, the last periodic statement, and the certificate for any group insurance for all life insurance policies insuring my life or the life of my spouse.

k. All health and dental insurance cards covering either of me or my spouse and/or our dependent child(ren).

l. Corporate, partnership, and trust tax returns for the last 3 tax years, in which I have an ownership or interest greater than or equal to 30%.

m. All credit card and charge account statements and other records showing my(our) indebtedness as of the date of the filing of this action and for the prior 3 months. All promissory notes on which I presently owe or owed within the past year. All lease agreements I presently owe.

n. All premarital and marital agreements between the parties to this case.

o. If a modification proceeding, all written agreements entered into between the parties at any time since the order to be modified was entered.

p. All documents and tangible evidence relating to claims for special equity or nonmarital status of an asset or debt.

q. Any court order directing that I pay or receive spousal support (alimony) or child support.

I certify that a copy of this document was [one only] ( ) mailed ( ) faxed and mailed ( ) hand delivered to the person(s) listed below on .

I understand that I am swearing or affirming under oath to the accuracy of my compliance with the mandatory disclosure requirements of Fla. Fam. L. R. P. 12.285 and that, unless otherwise indicated with specificity, this disclosure is complete. I further understand that the punishment for knowingly making a false statement or incomplete disclosure includes fines and/or imprisonment.

Other party or his/her attorney:

Name:

Address:

City, State, Zip:

Fax Number:

Dated:

______________________________

Signature of Party

Printed Name:

Address:

City, State, Zip:

Telephone Number:

Fax Number:

STATE OF FLORIDA

COUNTY OF

Sworn to or affirmed and signed before me on by .

________________________________

NOTARY PUBLIC or DEPUTY CLERK

[Print, type, or stamp commissioned name of notary or clerk.]

[ ] Personally known

[ ] Produced identification

Type of identification produced:

IF A NONLAWYER HELPED YOU FILL OUT THIS FORM, HE/SHE MUST FILL IN THE BLANKS BELOW:

I, , a nonlawyer, located at , ,

, , helped ,

who is the [one only] [ ] petitioner or [ ] respondent, fill out this form.

Enter text✕

What the Florida Mandatory Disclosure Form Is and When it Applies

The Florida Mandatory Disclosure Form is a written statement used in residential real estate transactions to disclose known material facts about a property’s condition. Completed by the seller, it documents items such as structural defects, water damage, environmental concerns, and other material issues the seller is aware of. The form supports buyer decision-making and helps allocate inspection responsibilities; it does not replace a professional inspection. While formats vary, accurate disclosure reduces post-closing disputes and forms part of the transaction record retained by agents, attorneys, and closing firms.

Why a Complete Disclosure Form Matters

A thorough Florida Mandatory Disclosure Form promotes transparency, lowers post-closing dispute risk, and documents the seller’s known information. It clarifies expectations for repairs, supports lender and title workflows, and creates a contemporaneous record that can limit later claims of concealment.

Why a Complete Disclosure Form Matters

Who Typically Prepares and Receives This Form

Sellers usually complete the form; brokers, buyers, and closing agents rely on it during contract negotiation and due diligence.

  • Sellers — disclose known defects and factual property history to potential buyers.
  • Real estate agents — collect, review, and store the disclosure with listing documents.
  • Closing agents and attorneys — use disclosures to advise clients and prepare closing statements.

The document is shared with buyers and retained by listing brokers and closing attorneys as part of the transaction file.

Step-by-Step: Completing the Form from Listing to Closing

Follow these sequential steps to ensure the disclosure is complete, timely, and preserved in the transaction record.

  • 01
    Gather Information: Collect repair records, inspection reports, and prior disclosures.
  • 02
    Complete Form: Fill fields accurately, describe defects clearly, and attach exhibits.
  • 03
    Review with Agent: Agent checks for omissions and confirms required signatures.
  • 04
    Provide to Buyer: Deliver disclosure before contract acceptance or per contract timeline.

How to Configure an Online Disclosure Workflow

Set up a repeatable digital workflow to populate, sign, and store disclosure forms securely and consistently.

Field Configuration
Auto-fill contact details Map listing database to seller name and address fields
Required fields Mark signature, date, address, defect description as mandatory
Attachments Allow PDF upload and link contractor receipts
Audit trail Enable timestamps, IP capture, and signer attribution

Where to Send and How the Form Moves Through Closing

Understand typical routing so each party receives required information on time.

  • Provide to Buyer: Email or deliver disclosure per contract terms
  • Agent Retention: Broker retains copy in listing file
  • Closing Agent: Upload to closing package and title company
  • Recordkeeping: Store final signed copy with transaction records

Digital Signing and eSubmission Considerations

Ensure the chosen platform supports state notarization options, audit logs, and secure export so electronic disclosures remain admissible and reproducible during closing or dispute resolution.

  • File formats: Accept PDF and DOCX files
  • Authenticator options: Email, SMS code, or advanced verification
  • Integrations: Support for MLS, title, and cloud storage

Key Timing Rules and Typical Deadlines

Timing expectations help avoid contract disputes; confirm exact dates in your purchase agreement or listing contract.

Delivery to Buyer:

Provide disclosure as required by the purchase contract or ideally at listing

Updated Disclosures:

If new defects arise, update disclosure promptly and re-send to buyer

Inspection Period:

Buyers should complete inspections within contractual inspection contingency timeframe

Closing Package:

Signed disclosure becomes part of the closing documents uploaded to title company

Retention:

Keep signed disclosures per retention policy and state guidance

Common Preparation Errors to Avoid

  • Providing vague descriptions like 'issues unknown' instead of specific facts and dates increases dispute risk.
  • Omitting attachments such as invoices or permits for repairs makes claims harder to verify later.
  • Using inconsistent names or addresses across documents complicates title work and can delay closing.
  • Failing to update the form after discovering new defects exposes the seller to rescission or damages.

Potential Consequences of Inaccurate or Omitted Disclosures

Civil Liability: Monetary damages and attorney fees
Rescission Risk: Buyer may seek contract cancellation
Closing Delays: Title or lender issues prolong closing
Increased Costs: Unexpected repair or remediation expenses
Regulatory Action: Broker fines or disciplinary measures
Reputational Harm: Loss of buyer trust and marketability

Security and Compliance Features to Look For

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamps, IPs, and signer events recorded
ESIGN / UETA: Platform support for ESIGN and state UETA compliance
HIPAA BAA: BAA available for health-related disclosures
Access Controls: Role-based permissions and SSO options
Document Export: PDF/A export and tamper-evident copies

Essential Elements of a Professional Disclosure Form

A consistent structure reduces omissions and supports legal defensibility; include these six elements on every completed disclosure form.

Property Identification

Clear street address, legal description if available, and parcel number when known to tie the disclosure to the specific property.

Seller Attestation

A concise seller statement affirming they have disclosed known material defects and the basis for their knowledge.

Detailed Defect List

Specific, dated descriptions of issues (roof, plumbing, mold, pests), past repairs, and any professional evaluations.

Supporting Exhibits

Attach inspection reports, repair receipts, permits, and warranties to corroborate the seller’s statements.

Signature and Date

Seller signature lines with printed name and date; agent acknowledgment and buyer receipt fields when applicable.

Agent Notes

Broker or listing agent section confirming delivery, receipt date, and file retention instructions.

eSignature Vendor Comparison for Executing Disclosure Forms

Compare common vendor attributes relevant to executing and storing Florida Mandatory Disclosure Forms; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Plan 7-day free trial No free trial No free trial Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs: Common Questions About the Florida Mandatory Disclosure Form

Answers to frequent questions about completion, signatures, e-signing, and recordkeeping for Florida disclosures.


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