Establishing secure connection…Loading editor…Preparing document…

Affidavit Identifying Party

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

AFFIDAVIT IDENTIFYING PARTY

22 NYCRR 205.53(b)(2)

Form 8-C

(Affidavit

Identifying

Party-

Private-Placement)

8/2002

FAMILY COURT OF THE STATE OF NEW YORK

COUNTY OF

(Docket)(File) No.

AFFIDAVIT

IDENTIFYING

PARTY 1

(Private-Placement)

In the Matter of Adoption of

A Child Whose First Name Is

STATE OF NEW YORK

ss.:

COUNTY OF

ss.:

I , being duly sworn, deposes and says:

1. I am an attorney at law duly licensed to practice under the laws of the State of New York and have an office at

I am the counsel of record for

2. I know

and I know that he she is the same person described in and who executed

the annexed [delete if inapplicable]: and who is now

present before the Court.

3. [Delete if inapplicable]: I know

and I know that he she is the same person described in and who executed

the annexed [delete if inapplicable]: and who is now

present before the Court.

4. I believe that the adoption by the proposed adoptive parent(s)

of the adoptive child , will be for the best moral and temporal

interests of the adoptive child.

5. I believe that the proposed adoptive parent(s) (is)(are) person(s) of sufficient means, and

(is)(are) fit and proper person(s) to have the care and custody of the adoptive child.

Affiant

Sworn to before me this

day of ,

Judge of the

Court

1 This form affidavit must be executed by an individual who is the attorney of record in

the proceeding. Form 8-b must be used where the affiant is an attorney or other person known to

the Court but who is not the attorney of record in the proceeding.

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What an Affidavit Identifying Party Is and When it’s Used

An Affidavit Identifying Party is a sworn, written statement used to confirm the identity and role of an individual associated with a transaction or record. It typically names the person signing a document, describes how identity was verified, and attaches or references supporting identification. Courts, notarizations, title companies, and administrative offices often require this affidavit when a signer’s identity is in question or when an individual signs on behalf of another. The affidavit is executed under oath and must include signature, date, and authentication per local notarization or witness rules.

Why an Affidavit Identifying Party Matters

This affidavit documents identity, reduces disputes about who signed a record, and provides a sworn basis for notarizations, title clearances, or administrative acceptance. It creates an evidentiary trace that supports later verification.

Why an Affidavit Identifying Party Matters

Who Typically Prepares and Signs This Affidavit

The affidavit is used by individuals and organizations who must confirm identity for legal, real estate, or administrative purposes.

  • Title agents and real estate closing teams who need sworn identity confirmation for closing documents.
  • Notaries and signers when identity documentation is missing, inconsistent, or requires formal affirmation.
  • Corporate officers or authorized representatives confirming they signed on behalf of an entity for a specific transaction.

Use this affidavit whenever identity uncertainty could delay acceptance, filing, or notarization of a document.

Step-by-Step: Completing the Affidavit Identifying Party

Follow these steps in order to ensure the affidavit is valid and accepted by third parties.

  • 01
    Prepare Document: Enter names, ID details, and the sworn statement fully and legibly.
  • 02
    Attach ID: Scan or include copies of government ID referenced in the identification field.
  • 03
    Sign in Presence: Sign before the notary or required witness following local rules.
  • 04
    Notarize or Witness: Have the notary complete the acknowledgment and retain the journal entry as required.

Essential Elements to Include in a Professional Affidavit

A complete affidavit contains standardized elements that support identity verification and legal acceptance; include these to minimize follow-up.

Caption

Clear title identifying the document as an 'Affidavit Identifying Party' and reference to the related transaction or file number.

Declarant Information

Full legal name, address, date of birth (when required), and relationship to the matter being affirmed.

Identification Details

Type of ID shown, issuing authority, ID number, expiration date, and whether a photocopy is attached.

Sworn Statement

A short, clear affidavit clause stating facts under penalty of perjury, using present or past tense as appropriate.

Signature Block

Declarant signature, printed name, and the date signed; if signing for an entity, include job title and authority statement.

Notary Acknowledgment

Notary block with venue, notary signature, commission number, and commission expiration date when notarization is required.

Information Elements Often Required

Name: Full legal name
Address: Street, city, state, ZIP
ID Type: Driver’s license or passport
ID Number: Exact ID number
Date of Signing: MM/DD/YYYY
Notary Info: Venue, notary name, commission

Common Pitfalls to Avoid

  • Using a nickname or informal name instead of the exact government name on ID, which causes rejections.
  • Leaving the notarization block blank or signing before a notary or witness is present.
  • Failing to attach or reference the specific ID used for verification, leading to identity disputes.
  • Entering inconsistent dates or mismatched signer capacity (individual vs. agent), which can void acceptance.

Consequences of an Incorrect or Incomplete Affidavit

Document Rejection: Administrative denial or return for correction
Delay: Closing or filing postponement and associated costs
Legal Exposure: Perjury or fraud allegations if false statements are made
Financial Risk: Costs for re-execution, travel, or expedited notarization
Title Issues: Title insurance exceptions or encumbrance disputes
Backup Withholding: Tax withholding triggered by incorrect TIN or identity

How the Affidavit Fits into Typical Workflows

This sequence shows where the affidavit is created, authenticated, and retained during a transaction.

  • Document Preparation: Draft affidavit and attach copies of presented ID
  • Execution: Declarant signs under oath before a notary or required witness
  • Authentication: Notary completes acknowledgement and logs the act
  • Retention: Store original with transaction file and provide certified copies as needed

Digital Workflow Settings to Consider

When completing or routing this affidavit electronically, configure fields and authentication to match legal and organizational requirements.

Field Configuration
Signer Identity Email + SMS OTP or ID upload
Notary Mode In-person or RON (if allowed by state)
Attachments Require ID photo and document copy
Audit Trail Capture IP, timestamps, and verification events

Digital Signing and eSubmission Considerations

Confirm the legal acceptance of electronic signatures and notarizations in the relevant jurisdiction before e-submission.

  • Authentication: Use multi-factor or government ID verification when identity is contested
  • RON Availability: Check state RON rules and notary capacity before remote notarization
  • File Formats: Use PDF/A or PDF to preserve signature integrity

Ensure the chosen platform supports retention of the audit trail, attachments, and notarization metadata for future review and evidentiary use.

Timing and Deadlines to Watch For

Some affidavits are time-sensitive because they affect closings, filings, or statutory deadlines; plan execution accordingly.

Closing Deadlines:

Complete affidavit before the scheduled closing date to avoid delays

Notary Availability:

Coordinate with notary schedules; RON can shorten timelines where permitted

Filing Windows:

Submit any required affidavit with the associated filing within the agency’s intake period

Tax Reporting:

Resolve identity prior to year-end reporting to avoid withholding or penalties

Record Retention:

File original affidavit with the permanent transaction record immediately after signing

eSignature Vendor Snapshot for Affidavit Workflows

Compare basic vendor characteristics relevant to executing and managing affidavits electronically. signNow is listed first per vendor comparison convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (premium tier) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions and Troubleshooting

Answers to common practical and legal questions about completing, authenticating, and submitting an Affidavit Identifying Party.


Need help? Contact support

Explore Templates

California Rent Control California Rent Form Notice of Retaliatory Rent Increase Notice of Retaliatory Denial of Services Notice of Permission to Sub-Lease Notice to Landlord Regarding Sub-Lease Refusal
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.