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Notice and Claim of Lien

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VERIFIED STATEMENT OF LIEN - INDIVIDUAL

(Ala. Code § 35-11-213)

Prepared by:

After Recording, Return to:

State of Alabama

)

County of

SS.

of files this statement in writing, verified by the oath who has personal knowledge of the facts herein set forth:

1. That said claims a lien upon the following property, situated in County, Alabama, to wit:

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

This lien is claim, separately and severally, as to both the buildings and improvements thereon, and the said land.

2. That said lien is claim to secure an indebtedness of $ with interest, from the day of , 20 for: (itemize and/or attach invoices)

See Invoices/Statements Attached as Exhibit B incorporated by reference as though set forth in full

Itemize:

The name of the owner or proprietor of the said property is:

Date:

(Signature Lien Claimant)

(Type or Print Name)

State of Alabama, County

I, a in and for said county in said state, hereby certify that who being duly sworn, doth depose and say: That he has personal knowledge of the facts set forth in the foregoing statement of lien, and that the same are true and correct to the best of his knowledge and belief.

(Signature of Affiant)

(Type or Print Name)

State of Alabama

County of

I, (name and style of officer) hereby certify that whose name is signed to the foregoing conveyance, and who is known to me, acknowledged before me on this day that, being informed of the contents of the conveyance, he executed the same voluntarily on the day the same bears date.

Given under my hand this day of , 20

(Seal)

Notary Public

EXHIBIT A

Street Address of Property:

Legal Description:

EXHIBIT B

Street Address of Property:

Itemized Statement and Attached Invoices:

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What the Notice and Claim of Lien Is

The Notice and Claim of Lien is a written statutory filing used by contractors, subcontractors, suppliers, or material vendors to assert a security interest against real property for unpaid labor or materials. It identifies the claimant, the property, the amount claimed, and the dates labor or materials were provided, and it is filed with the local recorder or other designated office under state lien statutes. Properly prepared and timely filed, the notice preserves the claimant's right to enforce payment through lien remedies subject to state-specific procedural requirements.

Why a Proper Notice and Claim of Lien Matters

A correctly completed Notice and Claim of Lien preserves statutory remedies, alerts owners and lenders to a creditor's interest, and improves leverage for collection or settlement while complying with strict state filing rules.

Why a Proper Notice and Claim of Lien Matters

Who Typically Prepares and Receives These Notices

Typical users include contractors, subcontractors, material suppliers, and payment bond claimants working on construction or improvement projects.

  • General contractors — file when invoices remain unpaid after project milestones or final completion to secure payment.
  • Subcontractors and suppliers — often required to send preliminary notices and then file claims if payment is not received.
  • Property owners and lenders — listed parties receive notice, which may prompt dispute, payment, or bonding to clear the claim.

Core Elements of a Professional Notice and Claim of Lien

A professional Notice and Claim of Lien is concise, statute-compliant, and contains precisely documented facts so it satisfies filing clerk requirements and resists legal challenges.

Claimant Details

Provide the claimant's legal name, business entity type, full contact information, and taxpayer ID when applicable to establish standing and enable service.

Property Description

Use the legal property description or parcel number as shown in county records; imprecise descriptions are a common cause of rejection.

Amount Claimed

Itemize principal, retainage, and any allowed interest or costs. State the total in dollars to avoid ambiguity in enforcement.

Work and Material Dates

List the first and last dates of labor or materials supplied; these dates determine filing windows and priority under state law.

Statutory Reference

Cite the controlling state lien statute where possible and indicate whether a preliminary notice was previously sent, if required.

Filing and Signature

Sign the claim as required by state law, notarize if necessary, and file with the designated county recorder or clerk within statutory timeframes.

Security and Legal Compliance Notes

Encryption: TLS 1.2 and 1.3 encryption
Data at Rest: AES-256 encryption at rest
Audit Trail: Comprehensive timestamped activity logs
Regulatory Standards: ESIGN and UETA compliance
Healthcare BAA: HIPAA available with BAA
Certifications: SOC 2 Type II and ISO 27001

Step-by-Step: Completing and Filing a Notice and Claim of Lien

Follow a clear sequence: verify statute, prepare the claim, serve required notices, file with recorder, and preserve proof of service.

  • 01
    Verify Statute: Confirm state filing windows and notice prerequisites before preparing the claim.
  • 02
    Prepare Claim: Complete claimant, property, dates, and amount fields accurately and attach supporting invoices.
  • 03
    Serve Parties: Serve the owner, general contractor, and lender as required by state law; retain proof of service.
  • 04
    File and Record: File the claim with the county recorder or designated office and obtain a stamped copy for records.

Digital Workflow Settings for Online Completion and Filing

Configure a repeatable workflow to reduce errors: authentication, templates, notifications, integrations, and retention settings.

Field Configuration
Authentication Email link or SMS code; consider stronger methods for contested claims
Templates Create reusable claim and notice templates to ensure statutory language consistency
Notifications Auto-notify owner, contractor, and your legal counsel upon filing
Integrations Connect filing records to Procore, NetSuite, or document storage for retention

Where to Send and File the Notice and Claim of Lien

A Notice and Claim of Lien is typically served to project stakeholders and filed with a public recorder; follow state statute on required recipients and filing venues.

  • County Recorder: File the claim in the county where the property is located per statute.
  • Property Owner: Serve the owner by the method required (mail, personal service, or statutory process).
  • General Contractor: Notify the general contractor to preserve potential payment resolution or bonding options.
  • Lender / Surety: When required, serve lenders or sureties to affect priority or trigger bond claims.

Digital Signing and eSubmission Considerations

For electronic completion and submission, verify accepted file formats, signer authentication, and local clerk requirements for digital documents.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Procore
  • Signer Auth: Email, SMS, or stronger verification

Typical Deadlines and Timing Expectations

Deadlines vary by state; verify statute before filing. Common deadlines determine when a lien claim must be filed after last labor or material.

Preliminary Notice Window:

Some states require notice within 20–90 days of starting work; requirements vary by statute and claimant status.

Claim Filing Deadline:

Filing deadlines commonly fall between 60 and 180 days after last work, but exact periods vary widely by state.

Service Deadline:

Many states require service on the owner or contractor within a short window after filing the claim.

Enforcement Period:

Time to sue to foreclose a lien varies by jurisdiction; some offer one year, others shorter or with extensions.

Recorder Processing:

Clerk processing times vary by county; expect same-day to several days for recorded stamps and returns.

Common Preparation Errors to Avoid

  • Using an informal or incomplete property description that prevents the recorder from matching the parcel to public records.
  • Failing to confirm whether a preliminary notice was required and filing a claim without observing notice prerequisites.
  • Listing an incorrect claimant name or entity form that opponents can use to challenge standing.
  • Not retaining proof of service or a recorded, stamped copy, which impairs enforcement and litigation readiness.

Consequences of an Incorrect or Untimely Claim

Lien Invalidity: Claim may be void if not filed timely
Loss of Priority: Late filing can forfeit priority against subsequent liens
Monetary Exposure: You may incur attorney fees and costs
Statutory Penalties: Some jurisdictions allow damages for wrongful claims
Defensive Litigation: Owner may contest or sue for removal
Administrative Rejection: Recorder may refuse to accept defective filings

Pricing and Feature Snapshot for eSignature Vendors

Compare common eSignature plan basics and compliance features useful when executing Notices and Claims of Lien. signNow is listed first for vendor alignment in workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Yes Yes
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes Yes No No

Real-World Examples of Digital Claim Workflows

These brief customer arcs show common benefits and operational notes when claims are digitized and tracked.

Martin Properties

Tim Martin processed lien claims online for property work to speed collections and reduce errors

  • He emphasized mobile and offline signing during site visits
  • By keeping signed, stamped copies and an audit trail, dispute resolution and title clearance became faster and more documentable.

BIS

Dan Rotelli selected a compliant eSignature workflow to ensure SOC 2 evidence and chain-of-custody for recording

  • The integration provided APIs for document storage
  • That approach supported consistent filing, automated notifications, and defensible proof of service in later enforcement.

Practical Tips for Accurate and Efficient Completion

Adopt consistent processes and templates to reduce errors, and keep an audit-ready record of every step from notice to filing.

Use Standard Templates
Maintain statute-specific templates with required language, so every filing includes the elements needed for acceptance and later enforcement.
Document Backups
Attach invoices, change orders, daily logs, and delivery receipts to corroborate the amount and dates claimed.
Proof of Service
Retain service affidavits, certified mail receipts, or electronic service logs to substantiate compliance with statutory notice requirements.
Coordinate with Title
Notify title insurers and lenders early to understand how a recorded claim will affect closings and insurance coverage.

Representative Signers and Their Roles

Project Manager

A project manager or authorized company officer typically signs on behalf of a contracting entity. The signer must have authority to bind the company and should be listed with title and contact information to avoid challenges to signature authority.

Business Owner

An owner or principal of a small supplier often signs claims personally. When doing so, include the business name, DBA if used, and evidence of relationship to avoid standing disputes.

FAQs and Troubleshooting for Notices and Claims of Lien

Answers to common questions on validity, e-signatures, filing errors, revocation, and contest procedures for Notices and Claims of Lien.


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