Scope
Describe exact services, file formats accepted, printing processes, materials, post-processing, and deliverables to avoid scope creep.
A written agreement reduces disputes by documenting scope, file ownership, acceptable tolerances, turnaround times, and who bears production risk. It clarifies pricing, change-order procedures, and liability limits, and it protects trade secrets and IP through confidentiality and license provisions.
Use the agreement to align expectations, preserve IP, and set enforceable delivery and payment terms between parties.
Describe exact services, file formats accepted, printing processes, materials, post-processing, and deliverables to avoid scope creep.
List dimensional tolerances, surface finish, material grades, testing methods, and acceptance criteria tied to inspection steps.
Specify whether designs are licensed or assigned, permitted use, and obligations to prevent unauthorized reproduction of digital files.
Define pricing, invoicing schedule, deposits, change-order pricing, and consequences for late payments or disputed invoices.
Limit warranty scope and duration, state remedies for defects, and allocate who bears costs for reprints or repairs.
Include limitation of liability, indemnification for IP claims or third-party damages, and caps appropriate to contract value.
| Field | Configuration |
|---|---|
| File Upload | Require attachments and validate file types. |
| Signer Authentication | Use email plus SMS or KBA for higher assurance. |
| Routing Order | Set sequential or parallel signing as needed. |
| Notifications | Enable reminders and final delivery receipts. |
Ensure the platform preserves an audit trail, stores attachments securely, and integrates with your storage or PLM system to maintain version control and chain-of-custody.
Submit print proof within 3–5 business days of order.
Production typically completes in 5–15 business days depending on volume.
Buyer inspects and accepts within 5 business days of delivery.
Quote and approval for changes within 3 business days.
Shipments dispatched per chosen carrier timelines.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica used standardized agreements for prototype runs to reduce turnaround time.
Martin Properties contracted local manufacturing for custom fixtures using a template.