Grantor/Grantee
Full legal names of parties as they appear on government ID or business registration; correct entity form avoids future disputes.
Understanding the 765 ILCS 5 Conveyances Act helps ensure transfers are legally effective, accepted for recording, and enforceable. Compliance reduces title risk, prevents recording rejections, and clarifies when notarization or witness steps are required under Illinois practice.
Consult the appropriate professional for matters that affect title, tax consequences, or when unusual conveyancing provisions are present.
Full legal names of parties as they appear on government ID or business registration; correct entity form avoids future disputes.
Complete metes-and-bounds or recorded lot/block description exactly matching county records; a mistaken description can defeat the conveyance.
Specify exact amount or stated consideration and nature of transfer; vague language may trigger tax or recording issues.
Proper signatures by authorized signatories with dates; corporate or trustee signatures must follow entity authorization protocols.
Notary acknowledgement or certification as required for recording in county offices; remote notarization may apply where permitted.
Clear instructions for county recorder including return address and additional exhibits, ensuring accurate indexing and priority.
| Field | Configuration |
|---|---|
| Authentication | Email + optional SMS code |
| Notary Support | Enable RON or local notary step |
| Record Routing | Auto-send executed PDF to recorder |
| File Format | PDF/A or flattened PDF for record storage |
Confirm recorder acceptance of electronic records and whether a notary acknowledgement or RON session record is required before adopting an end-to-end e-workflow.
Title typically transfers upon delivery; recording establishes public notice.
County recorder timing varies from same-day to several weeks.
Recording date governs priority against subsequent interests.
Certain conveyances may trigger local transfer taxes or reporting deadlines.
Keep signed originals until recorded and returns received.
Finalize deed text and legal description prior to signing.
Parties sign and date the deed in presence of notary.
Obtain required acknowledgement or remote notary record.
File with county recorder and pay applicable fees.
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