Inventory of Assets
Complete list of ward assets at the start and end of the period, including descriptions, values, and source of valuation used for each item.
A complete, accurate accounting protects the guardian from later challenge, satisfies statutory oversight, and helps the court determine whether the guardian fulfilled fiduciary duties. Courts rely on the accounting to evaluate bond sufficiency, reimbursements, and requests for approval of expenditures.
Guardians, conservators, probate attorneys, and court clerks all interact with the accounting; interested parties include the ward, relatives, and any appointed committee.
The accounting is both an operational record and a legal filing: accuracy and timely service to interested parties are essential to avoid disputes and court sanctions.
Complete list of ward assets at the start and end of the period, including descriptions, values, and source of valuation used for each item.
Itemized record of all income received on behalf of the ward: pensions, benefits, dividends, rents, social security, and any third-party payments with dates and amounts.
Detailed record of funds spent for the ward’s care and estate obligations, with vendor names, dates, purposes, and copies of paid invoices and checks.
Bank statements and reconciliations that match ledger balances to bank records, showing cleared checks and outstanding items for the accounting period.
Attach receipts, canceled checks, contracts, insurance statements, and appraisal reports necessary to substantiate entries and large transactions.
Affidavit or declaration showing who received the accounting, how they were served, and compliance with court notice requirements.
| Field | Configuration | Name | Value |
|---|---|
| Template | Pre-fill case fields and ledger tables to reduce manual entry. |
| Authentication | Use email + SMS OTP or stronger KBA when required by court or local rule. |
| Signature Order | Set guardian signature then attorney/notary where applicable. |
| Attachments | Require PDF exhibits with OCR-friendly names and standardized folder structure. |
Confirm the court accepts electronic filings and whether it requires in-person notarization, RON, or specific authentication methods.
Use platforms that support audit trails, tamper-evident signed PDFs, and integrations with document storage or case management systems to streamline filing and retention.
Often due yearly or as ordered by the court; verify local code.
Commonly 14–30 days before the hearing for objections.
Typically 14–30 days after service; varies by jurisdiction.
Scheduled after review and any objections are filed.
Ward’s tax returns follow IRS dates; file by April 15 (or extensions).
Gather all financial records and prior accountings for the period.
Prepare ledgers, reconciliations, and supporting exhibits.
Submit to the clerk and serve interested parties as required.
Court reviews accounting; objections resolved or account approved.
Guardian compiles annual ledger with medical and rent expenses
Court-appointed conservator reports investment income and benefit coordination
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| Free Trial | 7-day free trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |