Can an acknowledgement be e-signed?

Yes. Electronic signatures are enforceable under the ESIGN Act and UETA when intent, consent, attribution, and record retention are satisfied; some jurisdictions may still require notarization for certain conveyance documents.

Is notarization always required?

No. Notarization depends on state law and the document’s intended legal effect. Some states require notarization for deeds or conveyance-related acknowledgements; others do not.

What if the appraiser’s license is wrong?

Correct the error promptly; inaccurate license numbers can impede verification and may require an amended acknowledgement or supporting affidavit to clarify the record.

How should I store signed acknowledgements?

Keep tamper-evident PDF/A copies with an audit trail in your records system; maintain retention periods required by IRS, state law, and any industry rules applicable to the transaction.

Who should sign this acknowledgement?

Signers typically include the ordering party, recipient of the report, or an authorized representative with authority to rely on the appraisal; document the signer’s title and organization.

Can the acknowledgement be amended later?

Yes, by executing a signed amendment or addendum that references the original report and explains changes; retain both originals and amendments in the file.

Electronic Signature
Templates
Miscellaneous
Acknowledgement of Property Appraisal

Acknowledgement of Property Appraisal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ACKNOWLEDGEMENT OF PROPERTY APPRAISAL

This Acknowledgement of Property Appraisal (the Agreement) is entered into by and between:

Client Name:

Appraiser/Company:

WHEREAS

WHEREAS, the Client engaged the Appraiser to perform a professional appraisal of the real property located at (the Property); and

WHEREAS, the Appraiser performed the appraisal and delivered an appraisal report prepared in accordance with applicable professional appraisal standards to the Client on ; and

WHEREAS, the parties desire to record the Client's acknowledgement of receipt, scope, fees and terms relating to the appraisal.

SCOPE OF WORK

Description of Services

The appraisal was prepared for the following purpose: .

PAYMENT TERMS

Agreed Fee Payment Schedule

Late Payment: Any undisputed past due amount shall incur a late fee of % per month (or the maximum permitted by law), computed monthly on the unpaid balance until paid in full.

TERM AND TERMINATION

Term Commencement Date: .

Term Expiration Date: , unless earlier terminated as provided herein.

Either party may terminate this Agreement for convenience upon written notice delivered at least days prior to the effective termination date. Termination shall not relieve the Client of payment obligations for services performed or costs incurred prior to termination.

CONFIDENTIALITY

The parties acknowledge that the appraisal report and all materials and information prepared or provided in connection with the appraisal (Confidential Information) are proprietary and confidential. Each party shall not disclose Confidential Information to any third party except (i) with the prior written consent of the other party; (ii) to the extent required by applicable law or professional standard; or (iii) to its professional advisors who have a need to know and who are bound to maintain confidentiality.

Client acknowledges and agrees that the appraisal reflects the professional judgment of the Appraiser and that the Appraiser does not guarantee any particular market value or future sale price. Client further acknowledges that use of the report by third parties or for purposes other than the stated appraisal purpose is at Client's risk.

Acknowledgement of Confidentiality

By checking this box, Client acknowledges receipt of the appraisal report and agrees to the confidentiality obligations set forth above.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

ENTIRE AGREEMENT

This Agreement, together with the appraisal report and any written attachments or addenda expressly incorporated herein, constitutes the entire agreement between the parties relating to the subject matter and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written. No amendment shall be effective unless in writing and signed by both parties.

ADDITIONAL TERMS

Special Instructions or Conditions

By signing below, the parties acknowledge that they have read, understand and agree to be bound by the terms of this Acknowledgement of Property Appraisal.

Client Name:

By:

Date:

Appraiser/Company:

By:

Date:

What an Acknowledgement of Property Appraisal Is

An Acknowledgement of Property Appraisal is a written or electronic record confirming that an appraisal of real property was completed, received, or relied upon by a party. It documents the appraiser's name, property address, appraisal date, report reference or file number, and a statement that the appraisal was prepared in accordance with a defined scope. Lenders, title companies, buyers, sellers, and property managers commonly use this acknowledgement to create a clear chain of custody and evidentiary record for valuation in transactions, loan origination, or dispute resolution.

Why this Acknowledgement Matters

A clear acknowledgement reduces ambiguity about who ordered or received the appraisal, preserves valuation evidence for lenders or insurers, and helps meet regulatory or underwriting documentation standards.

Who Typically Prepares and Signs This Acknowledgement

The document is used by multiple parties involved in a property valuation workflow.

Lenders and underwriters verifying appraisal acceptance or reliance on valuation in loan files.
Title companies and escrow agents adding appraisal acknowledgement to closing packages.
Buyers, sellers, and property managers documenting receipt of an appraisal report.

Each signer’s role and the appraisal’s intended use should be clearly stated to avoid later disputes.

Core Elements to Include in a Professional Acknowledgement

A complete acknowledgement lists identifying data for the appraisal, parties, and the property, plus signatures, dates, and a concise statement of receipt or reliance. Use precise, unambiguous language.

Appraiser ID

Name, company, license number, and contact details for the appraiser who prepared the report.

Property Details

Full street address, legal description or parcel number, and any unit or lot identifiers used in the appraisal.

Report Reference

Appraisal report title, file or reference number, effective date, and total valuation figure if required.

Acknowledgement Statement

A short declaration indicating receipt, review, or reliance on the appraisal and the purpose of reliance.

Signer Identity

Printed name, role or title (e.g., loan officer), organization, and a contact email or phone number for each signer.

Signature Block

Signature, printed name again, date signed, and any required notary or witness fields.

How to Complete the Acknowledgement, Step by Step

Follow these core steps to create a valid acknowledgement that aligns with appraisal and closing records.

01

Gather Documents: Collect the appraisal report, assignment letter, and property legal description.
02

Enter Identifiers: Record appraiser name, license, report number, and property address accurately.
03

State Purpose: Indicate whether the appraisal was for lending, sale, insurance, or tax appeal.
04

Sign and Date: Obtain required signatures, dates, and notarization or electronic audit trail as applicable.

Customizing an Online Acknowledgement Workflow

Set document fields, signer order, and authentication levels to match your internal controls and compliance needs.

Field	Configuration
Signer Order	Assign sequence: lender → title → buyer/seller as needed
Authentication	Email link, SMS code, or KBA depending on risk level
Conditional Fields	Show notary block only when jurisdiction requires notarization
Retention Settings	Enable read-only archival and exportable audit trail

Where to Send or File the Signed Acknowledgement

Choose distribution based on the transaction type and recipient roles; preserve copies in lender and closing files.

Lender File: Attach to loan origination package or borrower file for underwriting records
Title/Escrow: Include in closing binder and final closing statement where required
Buyer/Seller: Provide a signed copy for each principal party for their records
Regulatory Filing: Retain for examinations or audits as part of compliance documentation

Digital Signing and Submission Considerations

Ensure the chosen platform supports the required authentication, audit trail, and export formats.

Authentication Options: Email, SMS one-time passcode, KBA, or advanced signer verification
Audit Trail: Captures timestamps, IP, and signer actions for legal evidence
File Formats: Supports PDF/A and DOCX export with embedded audit certificates

Typical Timing and Deadlines to Track

Timing depends on transaction type; mark appraisal effective dates, document receipt dates, and any deadline for reliance or disclosure.

Appraisal Effective Date:

Use MM/DD/YYYY; determines market conditions referenced

Receipt Date:

Date the appraisal was delivered to the requesting party

Loan Closing:

Ensure acknowledgement is in file before closing or funding

Regulatory Retention Start:

Retention typically counted from appraisal creation or receipt

Challenge Window:

Document any dispute or appeal deadline tied to the appraisal

Key Processing Milestones for an Appraisal Acknowledgement

Track milestones from order through retention to ensure the acknowledgement supports underwriting and audit trails.

01

Order Placed

Appraiser engagement and assignment details recorded.

02

Report Delivered

Appraisal report issued to ordering party and stakeholders.

03

Acknowledgement Signed

Party signs confirming receipt or reliance on the report.

04

File Archived

Final package archived with audit trail and retention metadata.

Common Mistakes to Avoid

Leaving out the appraisal file number or effective date, which creates ambiguity in record matching.
Mismatched names between appraisal and acknowledgement, leading to verification delays or TIN/identity issues.
Using vague language about reliance or purpose, which can impair underwriting or claims defense.
Failing to preserve an audit trail for electronic signatures, weakening evidentiary value in disputes.

Consequences of Incorrect or Missing Acknowledgements

Loan Delays: Missing acknowledgement can delay funding and closing, increasing carrying costs.

Regulatory Exposure: Incomplete records may trigger examiner findings in regulated lending or title audits.

Insurance Claims: Absent documentation can complicate property insurance or valuation disputes.

Audit Findings: Auditors may require rework or impose corrective actions for poor documentation.

Dispute Risk: Unclear acknowledgement language increases litigation or settlement risk.

Reputational Harm: Repeated documentation failures can impair lender or broker credibility.

eSignature Vendor Pricing Snapshot for Appraisal Acknowledgements

Compare basic pricing and core capabilities relevant to executing Acknowledgement of Property Appraisal forms; signNow is listed first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Acknowledgement

Answers to common procedural and legal questions encountered when preparing or signing an Acknowledgement of Property Appraisal.

Need help? Contact support

Can an acknowledgement be e-signed?
Yes. Electronic signatures are enforceable under the ESIGN Act and UETA when intent, consent, attribution, and record retention are satisfied; some jurisdictions may still require notarization for certain conveyance documents.
Is notarization always required?
No. Notarization depends on state law and the document’s intended legal effect. Some states require notarization for deeds or conveyance-related acknowledgements; others do not.
What if the appraiser’s license is wrong?
Correct the error promptly; inaccurate license numbers can impede verification and may require an amended acknowledgement or supporting affidavit to clarify the record.
How should I store signed acknowledgements?
Keep tamper-evident PDF/A copies with an audit trail in your records system; maintain retention periods required by IRS, state law, and any industry rules applicable to the transaction.
Who should sign this acknowledgement?
Signers typically include the ordering party, recipient of the report, or an authorized representative with authority to rely on the appraisal; document the signer’s title and organization.
Can the acknowledgement be amended later?
Yes, by executing a signed amendment or addendum that references the original report and explains changes; retain both originals and amendments in the file.

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