Can an Added Signers Agreement be e-signed?

Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and UETA (adopted by most states), electronic signatures are valid when they meet intent, consent, attribution, and retention requirements. Verify specific counterparty or state exceptions before relying on e-signature.

Is notarization required to add a signer?

Not always. Notarization depends on the document type and recipient requirements. Real estate or certain powers of attorney commonly require notary or witnesses; banks often request notarized or certified corporate resolutions.

Can remote online notarization (RON) be used?

Many states permit permanent RON with identity proofing and audio-video recording, but rules vary. Confirm the receiving party accepts RON and follow state notary commission requirements.

What authentication level is recommended?

Use the strongest practical method: multi-factor or credential-based authentication for high-risk authorities. Maintain an audit trail with IP, timestamp, and signer attribution.

How should the executed agreement be stored?

Keep an immutable, tamper-evident copy in your records system with the audit trail, and distribute copies to legal, finance, and any impacted counterparties.

How to revoke or remove a signer later?

Issue a formal Revocation of Signing Authority with dated signatures and notify banks and counterparties. Keep the revocation with corporate records to prevent future disputes.

Electronic Signature
Templates
Miscellaneous
Added Signers Agreement

Added Signers Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ADDED SIGNERS AGREEMENT

This Added Signers Agreement ("Agreement") is entered into by and between Primary Party Name: and Counterparty Name: , effective as of / / .

WHEREAS

WHEREAS, Primary Party Name is the party named on certain account(s), agreement(s) or contractual arrangements described herein, and desires to authorize additional individuals to execute documents and take actions on its behalf in connection with those arrangements;

WHEREAS, Counterparty Name agrees to accept the authority of the added signers described in this Agreement for the limited purposes and conditions set forth below;

WHEREAS, the parties wish to set forth the scope of the added signers' authority, payment terms (if any), and other material terms in a written agreement.

SCOPE OF WORK

The parties agree that the added signers shall be authorized to perform the tasks and exercise the authorities described below. The authorized activities shall be limited to those expressly identified in this Agreement and any written addenda signed by both parties.

Detailed scope and tasks

ADDED SIGNERS

The following individuals are added as authorized signers for the purposes described in this Agreement. Each added signer represents and warrants that they are authorized by the Primary Party Name to act on its behalf to the extent set forth below.

Signer 1 — Full name Signer 1 — Title / Position Signer 1 — Scope of authority Signer 2 — Full name Signer 2 — Title / Position Signer 2 — Scope of authority

Additional signers may be added by written amendment signed by both parties. Each added signer shall present valid identification and evidence of authority upon request.

SCOPE OF AUTHORITY AND LIMITATIONS

Added signers are authorized to sign documents, approve transactions, and take actions only to the extent expressly set forth in this Agreement and any attachments. Actions taken by an added signer beyond the expressly granted authority are unauthorized and will not bind the party for whom they purport to act. The Primary Party Name shall be responsible for instructing signers and for any loss arising from the signers' acts within the permitted scope.

PAYMENT TERMS

If there are fees associated with processing, onboarding, or maintaining added signers, such fees shall be governed by the terms below.

Fee amount Payment schedule Late fee

TERM AND TERMINATION

This Agreement begins on / / and continues until / / unless earlier terminated in accordance with this Section.

Notice period for termination (days)

Either party may terminate this Agreement for material breach if the breaching party fails to cure within the notice period above following receipt of written notice. Termination shall not affect obligations accrued prior to termination.

CONFIDENTIALITY

Each party shall maintain as confidential all nonpublic information disclosed by the other party in connection with this Agreement that the disclosing party identifies as confidential or that, by its nature, should reasonably be understood to be confidential. Confidential information shall not be disclosed except to employees, contractors, or agents with a need to know who are bound by confidentiality obligations no less protective than those contained herein. The obligations survive termination for a period of three (3) years.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles.

ENTIRE AGREEMENT

This Agreement, including any attachments and signed amendments, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, and understandings, whether written or oral. No modification of this Agreement shall be binding unless executed in writing by authorized representatives of both parties.

Executed below by authorized representatives of the parties.

Primary Party — Printed Name:

Counterparty — Printed Name:

Primary Party — By:

Counterparty — By:

Date:

What an Added Signers Agreement is and when it applies

An Added Signers Agreement records the addition of one or more authorized signatories to an existing contract, account, or corporate authorization list. It clarifies the new signer’s authority, the scope of signatures they may provide, effective dates, and any limits or conditions. Organizations use this document to update signature blocks, amend account access, or add fiduciary or agent authority without redrafting the underlying contract. Properly completed, it creates clear evidence of consent, attribution, and the scope of signing authority for internal records and external counterparties.

Why an Added Signers Agreement matters for controls and compliance

The Added Signers Agreement reduces ambiguity about who can bind an entity, helps prevent unauthorized commitments, and supports audit trails for regulatory or financial review. It documents consent and limits, which is important for corporate governance, banking relationships, and regulated transactions.

Typical teams and roles that prepare or approve this agreement

Organizations that routinely update authorized signers include corporate legal, finance, HR, and operations teams, plus banks and contract administrators.

Corporate legal: Drafts and verifies authority language and governing law provisions.
Finance/accounting: Updates banking signatory lists and controls for wire transfers.
Operations/HR: Adds departmental approvers and maintains internal authorization records.

Use this agreement when onboarding a new officer, changing authorized signers on accounts, or delegating signature authority for specific transactions.

Who typically signs — roles and practical considerations

Alex Morgan, General Counsel

Reviews the Added Signers Agreement for compliance with bylaws, corporate resolutions, and governing law. Ensures the new signer’s authority aligns with board approvals and that any delegations are properly limited and documented.

Priya Patel, Office Manager

Prepares administrative details, collects identification and specimen signatures, and coordinates notarization or bank acceptance steps. Confirms routing order and retention of the executed agreement for internal control records.

Primary components to include in a professional Added Signers Agreement

A complete agreement ties the new signer to an existing contract or account and documents the authority limits. Include explicit identifier data, scope, effective date, any revocation process, and signatures with authentication details.

Reference clause

Cite the original agreement or account by title, date, and identification number so the amendment is clearly linked to the correct instrument.

New signer identity

Full legal name, title, government ID type and number, business address, and contact information for verification and audit purposes.

Scope of authority

Specify which documents or transaction types the added signer may execute and any monetary or temporal limits on their authority.

Effective date

State the exact MM/DD/YYYY effective date and whether authority is immediate upon signature or conditional on third-party acceptance.

Signatory attestations

Include language where existing authorized signers or corporate officers confirm the delegation and acknowledge any required internal approvals.

Authentication and notarization

Record the method of verification used (ID check, notarization, RON, two-factor) and whether a notary or witness is present.

Essential information fields to collect

Full legal name: As on government ID

Title or role: Official corporate title

Business address: Street, city, state, ZIP

Identification: ID type and number

Effective date: MM/DD/YYYY format

Authentication method: Notary, RON, or eID method

Simple step-by-step: add a signer and document authority

Follow these steps to add a signer cleanly and maintain an audit-ready record that third parties and internal auditors can accept.

01

Gather approvals: Confirm board or delegated approval as required by bylaws or policy.
02

Collect identity: Obtain government ID and contact information from the new signer.
03

Draft amendment: Prepare the Added Signers Agreement referencing the original contract or account.
04

Authenticate and file: Sign, notarize or e-sign with appropriate authentication, and store executed copy.

How to configure an online workflow for adding a signer

Set clear routing, authentication, and storage rules when using an eSignature platform to add signers to contracts or account records.

Field	Configuration
Authentication Method	Email link, SMS code, or KBA
Routing Order	Sequential with existing signers first
Conditional Fields	Show ID fields only if new signer flagged
Template Name	Use 'Added Signers Agreement' template

Where to send or file the executed Added Signers Agreement

After execution, route the agreement to internal teams and external counterparties that require notice of the new signatory.

Internal records: Legal, finance, and HR receive executed copy
Banking partners: Send to bank compliance or account manager
Counterparty: Provide amended signature list to counterparties
Corporate minute book: Place executed amendment in minute book or digital vault

Digital signing considerations and platform requirements

Choose an eSignature workflow that supports identity verification, audit trails, and secure storage for the Added Signers Agreement.

Authentication options: Email, SMS, KBA, or advanced methods
File formats: PDF, DOCX supported
Integrations: Connects to CRM and cloud storage

Typical timelines and processing expectations

Timelines vary by counterparty acceptance, notarization needs, and internal approval cycles. Plan for both fast-track and standard processing.

Immediate effect option:

If parties agree, authority can be effective upon signature

Bank processing window:

Banks typically confirm changes within 3–10 business days

Notarization scheduling:

Allow 1–7 days for in-person or RON notarization

Counterparty acceptance:

Third parties may require review, 3–21 business days

Record retention start:

Retention begins on effective date or signing date

Representative eSignature vendor comparison for executing Added Signers Agreements

Compare baseline pricing and key features that affect large-volume signer additions; signNow is listed first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-world examples of adding signers in practice

Teams across sectors use short amendments or standalone agreements to add signers while preserving the original contract and audit trail.

Optica Ventures LLC

Optica used a short amendment to add an operations manager as an authorized signer for leasing transactions.

The change covered lease renewals only.
The executed agreement was stored with corporate minutes so lenders and landlords could verify authority without reissuing full agreements.

Martin Properties

A small property manager added a property supervisor for routine lease execution.

The board resolution limited authority to under $10,000.
Notarized copies and an updated banking specimen were provided to the bank, simplifying rent collection and vendor payments.

Common preparation errors to avoid

Using informal or unsigned internal notes instead of a formal amendment leads to acceptance issues by banks and counterparties.
Entering an inconsistent name format (initials, nicknames) that does not match ID triggers verification rejections or backup withholding.
Failing to record the effective date causes disputes about which transactions the new signer authorized.
Skipping required notarization or using unsupported RON methods for the document type leads to third-party refusal.

Risks and potential consequences of errors

Contract invalidation: Enforceability disputes

Bank account exposure: Unauthorized transfers risk

Regulatory fines: Compliance penalties possible

Tax consequences: Backup withholding triggers

Privacy breach: Improper PHI access risk

Reputational harm: Counterparty distrust

Frequently asked questions about executing an Added Signers Agreement

Answers to common questions about e-signature legality, notarization, and evidence to accept a new signer. Read for practical resolution steps.

Need help? Contact support

Can an Added Signers Agreement be e-signed?
Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and UETA (adopted by most states), electronic signatures are valid when they meet intent, consent, attribution, and retention requirements. Verify specific counterparty or state exceptions before relying on e-signature.
Is notarization required to add a signer?
Not always. Notarization depends on the document type and recipient requirements. Real estate or certain powers of attorney commonly require notary or witnesses; banks often request notarized or certified corporate resolutions.
Can remote online notarization (RON) be used?
Many states permit permanent RON with identity proofing and audio-video recording, but rules vary. Confirm the receiving party accepts RON and follow state notary commission requirements.
What authentication level is recommended?
Use the strongest practical method: multi-factor or credential-based authentication for high-risk authorities. Maintain an audit trail with IP, timestamp, and signer attribution.
How should the executed agreement be stored?
Keep an immutable, tamper-evident copy in your records system with the audit trail, and distribute copies to legal, finance, and any impacted counterparties.
How to revoke or remove a signer later?
Issue a formal Revocation of Signing Authority with dated signatures and notify banks and counterparties. Keep the revocation with corporate records to prevent future disputes.

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