Identity Header
Legal name and any DBA information. Use the full legal entity or individual name so records match identification and tax filings.
A properly prepared Address Verification Document reduces fraud, ensures reliable delivery of notices, supports regulatory compliance, and provides a defensible record for disputes involving identity, residency, or tax reporting.
The document is relevant across industries where accurate mailing or physical address information affects legal rights, service delivery, or regulatory obligations.
Legal name and any DBA information. Use the full legal entity or individual name so records match identification and tax filings.
Street address with unit number, city, state (two-letter code), and ZIP. Avoid abbreviations that could create mismatch with verification sources.
List the supporting document(s) with issuer name and issue date; include a short description of attached files or images.
Record the method used to verify identity (ID check, credential analysis, SMS code, KBA) and any notary or RON transaction identifiers.
Provide signer name, signature image or cryptographic signature, printed name, role, and signing date in MM/DD/YYYY format.
Include retention period, who retains the original, and any access restrictions or legal holds to support compliance and audits.
| Field | Configuration |
|---|---|
| Required Fields | Name | Address | Proof type | Signature |
| Authentication | Email link | SMS code | KBA as needed |
| Attachments | Require scanned proof upload or structured photo |
| Retention Settings | Set automatic archival and export to secure storage |
Choose a solution that meets your integration needs and stores signed records with encryption, tamper evidence, and searchable metadata for audits.
Automated checks often return results within minutes.
Allow 24–72 business hours for manual document review.
RON or in-person notary may add 1–5 business days.
Audio-video recordings typically retained 5–10 years.
Retention tied to hire/termination rules (8 CFR §274a.2).
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |