Site & Specs
Exact billboard location, face dimensions, permitted artwork file formats, resolution and color profiles, mounting orientation, and any obstructions affecting visibility.
A well-drafted Advertising Billboard Document reduces disputes, documents permit compliance, allocates liability for installation and damage, and sets measurable delivery and payment milestones for campaigns.
Parties that commonly prepare, review, or sign advertising billboard agreements include owners, advertisers, installers, and permitting officers.
Each party should confirm authority to sign, required permits, and insurance coverage before performance begins.
A company advertising manager or procurement specialist with written authority to commit budget and accept delivery terms. The signer should be authorized in writing by the brand or agency; mismatched authority can void contractual commitments.
An owner, corporate officer, or a property manager with a signed delegation of signing authority. If the owner is an entity, the signer must be an officer or have an executed power of attorney to bind the owner.
Exact billboard location, face dimensions, permitted artwork file formats, resolution and color profiles, mounting orientation, and any obstructions affecting visibility.
Start and end dates, delivery windows, allowable blackout dates, production lead times, and removal deadlines with penalties for late removal.
Total fee, invoice schedule, late-payment interest rate, and any security deposit or production reimbursement obligations.
Which party secures local signage permits, required municipal approvals, and responsibility for code violations or fines.
Minimum commercial general liability, additional insured requirements, and indemnity language allocating risks for installation and third-party claims.
Procedures for damaged or vandalized creative, repair obligations, and conditions allowing early termination or replacement.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing depending on approval needs |
| Authentication | Email plus SMS code for higher assurance |
| Required Fields | Mark signature, date, and insurance certificate fields as mandatory |
| Notifications | Enable reminders at configurable intervals until signing completes |
Confirm file formats, integrations, and security settings before e-submitting executed documents.
Use a platform that preserves an audit trail and supports your storage policy and any required integrations with systems such as CRM or cloud repositories.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Tim Martin described his experience processing documents online quickly
Brian Fitzgibbons praised a simple, easy-to-use interface
Allow 2–8 weeks depending on municipality
Allow 5–14 business days for printing and finishing
Coordinate specific installation dates and fall-back windows
Specify invoice terms (e.g., Net 30) and deposit milestones
Require at least 7–14 days notice for removal scheduling