Parties
Full legal names, contact details, and entity types for advertiser, agency, and media vendor so contractual obligations attach to the correct legal entities.
A clear written agreement reduces ambiguity about scope, timing, costs, and performance expectations, helping both parties avoid disputes and speed campaign execution.
Use a signed agreement whenever payments, performance guarantees, or deliverable timelines are material to campaign success and financial reconciliation.
Full legal names, contact details, and entity types for advertiser, agency, and media vendor so contractual obligations attach to the correct legal entities.
Precise campaign start and end dates, material deadlines, and any milestone schedule that determines when impressions or placements count toward performance.
Line-by-line description of placements, audiences, ad units, flighting, targeting parameters, geo and device scope, and measurement metrics.
Rate card or guaranteed spend, invoicing schedule, payment due dates, late fee language, and any agency/tech fees or deductions.
Procedures and deadlines for cancellation, credits or makegoods for underdelivery, and notice periods required to modify live campaigns.
Warranties about ad content, intellectual property rights, limitation of liability, and indemnification for claims arising from creative or targeting.
| Field | Configuration |
|---|---|
| Authentication | Email link, SMS code, or advanced signer verification depending on risk level. |
| Field Types | Signature, date, initials, checkboxes, and text fields for approvals and notes. |
| Conditional Logic | Show or hide fields based on prior responses to streamline signer experience. |
| Bulk Send | Use templates and bulk-send features for repetitive or high-volume buys. |
Validate the platform's audit trail, encryption, and archive capabilities before sending contracts for signature.
Date when impressions begin counting toward delivery.
Deadline for final ad files and tags to the vendor.
Last date to book placements or finalize buys before flight.
Dates by which vendors must submit invoices for payment.
Scheduled reconciliation window after campaign completion.
Terms finalized and approved by both parties before drafting the order.
Authorized signatures collected and fully executed copies distributed.
Creative, tags, and tracking details delivered and validated by the vendor.
Inventory goes live and delivery begins under agreed KPIs.
A regional agency finalized placement specs with a publisher and signed an IO that listed CPM and delivery windows
A national advertiser required geo-targeted OTT placements and proof of audience demographics
| Criteria | Media Buy Agreement | Purchase Order |
|---|---|---|
| Purpose | detailed delivery | simple procurement |
| Payment Terms | advertiser schedule | immediate invoicing |
| Deliverables | line-item specs | broad item reference |
| Amendments | requires written amendment | often one-off adjustments |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |