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Affidavit of Dismissal

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AFFIDAVIT OF DISMISSAL

Court Name:   County of:   Case No.:

Plaintiff / Affiant:   Defendant / Respondent:

RECITALS

WHEREAS, Plaintiff initiated the above-captioned action by filing a complaint alleging claims against Defendant as set forth in the complaint and related pleadings; and

WHEREAS, the parties have negotiated and agreed upon terms under which Plaintiff is willing to dismiss the action, and Plaintiff is the proper party to request dismissal of the claims asserted in this action;

WHEREAS, the dismissal described herein is submitted subject to the representations, covenants, and stipulations contained in this Affidavit.

NOW THEREFORE

NOW THEREFORE, in consideration of the foregoing recitals and the terms set forth below, and under penalty of perjury, Plaintiff/Affiant certifies and affirms as follows:

1. STATEMENT OF DISMISSAL

Plaintiff hereby dismisses the following claims, causes of action, and any related cross-claims or counterclaims described below:

Dismissal Type (check applicable box; check only one):   With prejudice    Without prejudice

2. AUTHORITY AND BASIS

Affiant affirms that Affiant is the Plaintiff of record or is authorized to act on behalf of the Plaintiff, and that the statements contained in this Affidavit are based upon Affiant's personal knowledge, review of the court file, and the terms agreed by the parties. Affiant further states that, except as expressly set forth herein, there are no known unfiled stipulations or orders that would bar or limit the dismissal requested.

3. COSTS, ATTORNEYS' FEES, AND RELATED OBLIGATIONS

Unless otherwise agreed in writing, each party shall bear its own costs and attorneys' fees associated with the action through the date of this Affidavit. If parties have executed a separate agreement allocating costs or fees, the terms of that agreement control.

4. EFFECT OF DISMISSAL

Upon entry of dismissal by the court, the claims described herein shall be dismissed as specified above. Unless expressly provided otherwise, dismissal of the claims shall not affect any orders of the court pertaining to custody, support, liens, or other matters that the court has retained jurisdiction to decide.

5. NOTICES

Any notice required or permitted under this Affidavit shall be sent to the addresses set forth below by first-class mail or other agreed method; such notice shall be deemed delivered upon receipt.

6. REPRESENTATIONS; NO OTHER ACTIONS

Affiant represents that there are no other pending agreements, releases, or orders that would render the dismissal improper or incomplete, except as disclosed in writing below.

7. GOVERNING LAW

This Affidavit shall be governed by and construed in accordance with the laws of the State in which the court is located. Any disputes arising under or in connection with this Affidavit shall be submitted to the jurisdiction of that court.

8. ENTIRE AGREEMENT; SEVERABILITY; AMENDMENTS

This Affidavit contains the entire understanding of the parties with respect to the dismissal described herein. If any provision of this Affidavit is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. This Affidavit may be amended only by a written instrument signed by the party or parties to be charged.

9. CERTIFICATION UNDER PENALTY OF PERJURY

I, the undersigned Affiant, declare under penalty of perjury under the laws of the State in which this Affidavit is executed that the foregoing is true and correct to the best of my knowledge and belief.

NOTARY ACKNOWLEDGMENT

State of:   County of:

On this date: personally appeared who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to this Affidavit.

Notary Name:   Commission No.:   Expires:

Notary Signature:

Plaintiff / Affiant Printed Name:

By:

Date:

Defendant / Respondent Printed Name:

By:

Date:

Enter text✕

What an Affidavit of Dismissal Is and when it applies

An Affidavit of Dismissal is a sworn written statement filed with a court that formally records the voluntary dismissal or settlement-based termination of a pending case. It typically identifies the parties, the case caption and number, the grounds or reason for dismissal, and a sworn signature block. Depending on local rules the affidavit is signed under oath before a notary public or submitted through an approved e-filing channel. Once accepted by the clerk, the affidavit creates a court record that ends further trial-level proceedings unless a court later sets aside the dismissal.

Why using an Affidavit of Dismissal matters

An Affidavit of Dismissal formally closes litigation and documents the parties' intent to end claims, reducing uncertainty and enabling record clearing.

Why using an Affidavit of Dismissal matters

Who typically prepares and files an Affidavit of Dismissal

Typical users range from litigants to attorneys and administrative staff who manage case closures.

  • Plaintiffs or claimants who have reached settlement and need to end the case officially.
  • Defense counsel or in-house legal teams preparing paperwork to reflect a negotiated dismissal.
  • Court clerks or paralegals responsible for docketing the filed affidavit and updating the case record.

Choose the role that will sign, notarize, and file based on authority and court rules.

Essential components to include in a professional affidavit

A well-formed Affidavit of Dismissal includes case identity, a clear dismissal statement, sworn signature, notarization language, filing metadata, and attachments where needed.

Case Caption

Full court caption and party names exactly as shown on the complaint or petition to ensure accurate docketing and to avoid misfiling.

Case Number

Enter the assigned case or docket number prominently; an incorrect number can delay clerk acceptance or result in misapplied filings.

Dismissal Statement

A concise statement indicating voluntary dismissal, whether with or without prejudice, or that the case is dismissed pursuant to a settlement agreement.

Oath and Signature

A sworn declaration language followed by the signer's signature and printed name; this establishes the affidavit as a notarized, sworn instrument.

Notary Block

Standard notarial acknowledgement that identifies the notary, jurisdiction, date, and includes required seals or remote notarization metadata where applicable.

Attachments

Include settlement exhibits, release language, or stipulations that support the dismissal; label attachments and reference them in the affidavit body.

Step-by-step: preparing and filing an Affidavit of Dismissal

Follow these sequential steps to complete the affidavit, secure authentication, and submit it to the proper filing channel.

  • 01
    Prepare document: Draft using exact case caption and docket number from court records.
  • 02
    Complete fields: Fill party names, dismissal statement, and date in MM/DD/YYYY format.
  • 03
    Notarize or RON: Sign under oath before a notary or use approved remote online notarization workflows.
  • 04
    File with court: Submit via clerk’s office, authorized e-filing portal, or hand-deliver per local rules.

Where the affidavit goes and how it moves through the system

The affidavit typically travels from the signing party to the notary, then to the court clerk and opposing counsel; use appropriate channels for each transfer.

  • Clerk's Office Filing: Official acceptance and docket entry by the court clerk; verify clerk hours and local filing requirements.
  • Court E‑Filing System: Many jurisdictions accept electronic submissions via the court’s e-filing portal; follow format and authentication rules.
  • Service to Opposing Counsel: Deliver a filed-stamped copy to opposing counsel as required by local rules or settlement terms.
  • Record Clearing: Once docketed, the clerk's entry serves as a public record reflecting case termination or settlement.

Setting up a digital workflow for an Affidavit of Dismissal

Configure your digital workflow before sending to ensure fields, authentication, and delivery meet court and local requirements.

Field Configuration
Document Upload Upload PDF/A or court-acceptable PDF format
Signature Fields Place signature, date, and printed-name fields
Signer Authentication Choose email, SMS code, or stronger authentication
Filing Delivery Send to e-filing service or clerk email per court rules

Technical and format considerations for electronic completion

Confirm accepted file formats, authentication level, and notarization method before preparing an electronic affidavit.

  • File Formats: Use PDF or PDF/A for court submissions
  • Integrations: Support for e-filing portals and document management systems
  • Authentication: Email/SMS or RON with recorded session metadata

Timing considerations and court-rule contingencies

Deadlines and acceptance windows vary by jurisdiction; confirm local rules and any settlement terms that set filing windows.

Before hearings:

File the affidavit before scheduled hearings to avoid unnecessary appearances.

Settlement timelines:

Adhere to any settlement deadlines for filing to trigger release provisions.

E‑filing cutoffs:

Observe e-filing portal business hours and server maintenance windows.

Opposition response period:

Some jurisdictions allow brief objection windows after filing; consult local rules.

Court exceptions:

Court orders and certain official filings may have special acceptance requirements.

Common preparation mistakes to avoid

  • Using an incorrect or abbreviated party name that causes the clerk to reject or misfile the affidavit.
  • Omitting or misentering the case number so the filing cannot be associated with the right docket.
  • Failing to notarize properly or using an unauthorized remote notary method for that jurisdiction.
  • Not serving opposing counsel or failing to attach required settlement exhibits referenced in the affidavit.

Legal risks and consequences of incorrect affidavits

Perjury exposure: Potential criminal liability for false sworn statements.
Reinstatement risk: Court may set aside dismissal if defects found.
Sanctions and costs: Court can award fees or impose sanctions for improper filings.
Record ambiguity: Incomplete filings can leave liens or claims unresolved.
Service defects: Improper service can void dismissal or extend litigation.
Clerk rejection: Improper format or missing notarization triggers refusal to accept.

Pricing and feature snapshot for eSignature vendors used with affidavits

Compare common pricing and capability dimensions; signNow is listed first per the vendor ordering requirement in this comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial varies Trial varies Trial varies Trial varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Affidavits of Dismissal

Answers to common questions on e-signing, notarization, filing, corrections, and retention that arise when preparing an affidavit of dismissal.


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