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Exclusive Agreement with Real Estate Broker to Locate Property

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Exclusive Agreement with Real Estate Broker to Locate Suitable Retail or Commercial Property to Lease or Purchase

Agreement made on the (date), between , of , hereinafter referred to as Client, and , of , hereinafter referred to as Broker.

Whereas, Client desires to real estate in (describe area such as counties and state) to use as (describe use) ;

Whereas, Broker is a licensed real estate broker in the state of ; and

Whereas, Client desires to employ Broker, and Broker desires to be employed, as an agent to obtain such property for Client to ;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Employment of Broker

A. Client employs Broker as his/her agent to obtain a contract for Client to real property which meets the following criteria:

1. Price Range ;

2. Property suitable for (describe use) ;

3. Type of location (e.g., rural, urban, industrial, traffic pattern, nearby population, age of building; etc.) ;

4. Size of building and lot ;

5. Zoning classification ;

6. Additional criteria .

B. Broker shall have the exclusive right to obtain such a contract for a period of (number) days from the effective date of this agreement.

2. Commission

Client agrees that Broker will be paid a commission of % of the purchase price of the property (or describe formula in case of a lease) if Broker is successful in obtaining such a contract during the period set forth above. It is understood and agreed that Broker’s commission may be paid by Client, by the seller or lessor of the property, or by both parties to the transaction with each paying part of said commission.

3. Conditions and Terms of Contract of Sale

A. Seller must agree to sell the property by a recordable deed, subject only to: (a) covenants, conditions, and restrictions of record; (b) private, public, and utility easements and roads and highways; (c) party wall rights and agreements; (d) existing leases and tenancies acceptable to Client; and (e) general taxes for the year and subsequent years.

B. Earnest money shall be no more than $.

C. Seller shall furnish to Client an American Land Title Association owner’s policy insuring title to the property subject only to the exceptions set forth in Subparagraph A and any mortgage or deed of trust executed by Client to secure a loan for the proceeds of the purchase price of the property.

D. Seller, at seller's own expense, shall agree to furnish Client with a current plat of survey of the property acceptable to the title company and certified by the surveyor as having been made in compliance with the Land Survey Standards.

E. Seller, at seller’s expense, shall provide Client with an appraisal from a MAI certified appraiser showing that the fair market value of the property is at least the purchase price of the property.

F. The date and time of the closing shall be within days of the date the contract is entered into, or at such other date and time as shall be mutually agreed to by the parties.

G. Seller must warrant that seller has received no notices from any city, village, or other governmental authority of zoning, building, fire, or health code violations in respect to the real estate that have not been corrected.

H. Rents, premiums under assignable insurance policies, water and other utility charges, fuels, prepaid service contracts, general taxes, and other similar items shall be adjusted ratably as of the time of the closing.

4. Covenant of Broker

Broker covenants to use his/her best efforts and to act diligently in attempting to obtain the property.

5. Exclusive Agency

The parties agree that this is an exclusive agency listing and broker shall be entitled to the commission established in this agreement if the above described contract is procured by any broker during the term of this agreement, or to any prospect first submitted to Client directly or indirectly by Broker during the period of this agreement.

6. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

7. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

8. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

9. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

10. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

11. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

12. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

_________________________________

BROKER

Date:

_________________________________

CLIENT

Date:

Enter text✕

What this Exclusive Agreement is and when it applies

An Exclusive Agreement with Real Estate Broker to Locate Property is a written contract in which a prospective buyer or tenant (the client) grants a single licensed broker the exclusive right to identify and present suitable properties for a specified term. The agreement typically sets the broker's scope, property criteria, compensation or commission structure, the effective date and expiration, and any client obligations. In the United States, these agreements are governed by state real estate licensing laws and are generally enforceable as contracts under state contract law and U.S. e-signature statutes such as the ESIGN Act (15 U.S.C. ch. 96, 2000) and state UETA statutes where adopted.

Why parties use an exclusive locating agreement

An exclusive locating agreement clarifies rights and responsibilities, reduces competing broker claims, and documents commission terms to avoid later disputes. It gives brokers a contractual basis to invest time and resources in a targeted search while giving clients a defined service period and expectations.

Why parties use an exclusive locating agreement

Who commonly signs this agreement

Typical parties and organizational users that benefit from a clear exclusive locating contract.

  • Individual buyer or tenant seeking a home, condo, or lease with broker representation during a set search period.
  • Real estate investors or landlords needing targeted property sourcing and a defined broker relationship.
  • Brokerage firms and independent brokers documenting commission structures and client obligations to protect firm interests.

The document is useful across residential and commercial contexts; parties should confirm local licensing and disclosure requirements before signing.

Primary signers and their roles

Client

An individual or entity seeking properties; must provide accurate legal name, contact information, property criteria, and consent to compensation terms. The client is responsible for timely communication and any fees specified in the agreement.

Broker

A licensed real estate broker or brokerage firm authorized to solicit properties on the client's behalf; must include license number, contact details, description of services, and the commission arrangement.

Core elements to include in a professional exclusive locating agreement

A well-drafted agreement reduces ambiguity and future disputes by clearly stating the relationship, scope of services, compensation, timeline, termination rights, and governing law.

Parties

Identify the client and broker with full legal names, business entity type if applicable, broker license number, and mailing addresses for service.

Scope of Services

Describe property types, location limits, price range, required features, and any exclusions so the broker’s search parameters are explicit and measurable.

Exclusive Term

State the agreement start date, expiration date, and whether the term automatically renews or requires written extension.

Compensation

Specify commission or flat fee amounts, when fees are earned, how they are payable at closing or otherwise, and any split arrangements.

Termination

Define termination rights, notice periods, and post-termination obligations such as protection for offers presented during the term.

Governing Law

Specify the state law that will interpret the agreement and any venue or arbitration provisions for dispute resolution.

Step-by-step: completing the agreement

Follow these steps to prepare, review, and execute the agreement to ensure clarity and enforceability.

  • 01
    Assemble details: Gather names, broker license, property criteria, and commission terms before drafting.
  • 02
    Draft terms: Populate scope, term, compensation, termination, and governing law sections accurately.
  • 03
    Review legalities: Confirm state disclosure or licensing requirements and consider attorney review for nonstandard clauses.
  • 04
    Execute and retain: All parties sign using a reliable method and retain copies for file and compliance.

Typical e-signing workflow for online completion

Use an e-signature platform or paper process that documents intent, attribution, and retention consistent with ESIGN and UETA.

  • Upload document: Upload the completed agreement PDF or template to your e-sign platform.
  • Place fields: Add signature, date, and initials fields; include optional authentication settings.
  • Send to signers: Dispatch the signing request by email or secure link to each signer.
  • Complete audit trail: Platform records timestamps, IP addresses, and signer actions for evidence.

Configuration checklist for online execution

Configure your workflow to balance signer convenience and authentication strength appropriate to the transaction.

Field Configuration
Authentication Use email link or SMS code for signer verification; consider stronger KBA if required.
Templates Save the agreement as a reusable template with preplaced fields and merge tags.
Reminders Enable automatic reminders and expiration notices to keep timelines on track.
Audit Trail Ensure the platform captures timestamps, IP, and action history for each signer.

Platform and technical considerations for digital signing

Choose a signing platform that supports required security, authentication, and file formats for your jurisdiction and industry.

  • File formats: PDF, DOCX supported
  • Integrations: CRM and cloud storage supported
  • Auth options: Email, SMS, KBA

Verify platform compliance with ESIGN/UETA, and, when handling protected health information, ensure a BAA is in place; check support for audit trail and retention exports before finalizing the workflow.

Common timelines and term considerations

Agreements should state clear dates and typical timeframes so parties know when broker rights begin and end.

Effective Date:

MM/DD/YYYY format; determines when obligations commence.

Exclusive Term:

Typical term 30–180 days depending on market and client needs.

Notice to Terminate:

Specify notice period for early termination, often 5–30 days.

Property Presentation:

Record date when broker presents each property for post-term protection.

Commission Trigger:

Define the event that earns commission, e.g., executed purchase contract or lease signing.

Key milestones from engagement to closing

A milestone view helps both parties track progress from signing through offer and closing.

01

Agreement Execution

Parties sign and date the exclusive locating agreement, establishing the broker’s rights.

02

Property Search

Broker identifies and presents properties that meet the agreed criteria.

03

Offer Submitted

Client authorizes an offer on a selected property, usually in writing.

04

Transaction Close

Closing or lease execution triggers payment of agreed compensation to broker.

Practical tips for accurate, enforceable agreements

Small drafting choices reduce disputes and improve enforceability; use clear, measurable language and preserve records.

Specify criteria precisely
Define property types, price limits, geographic boundaries, and nonnegotiable features. A precise scope reduces disagreements about whether a presented property falls within the agreement.
Document compensation events
State whether commission is earned on signed contracts, closings, or introductions. Include provisions for multiple offers or assignments to avoid later claims.
Include broker license info
Add the broker’s license number and brokerage details as required by many state real estate laws; omission can trigger regulatory issues.
Use clear termination language
Specify how the agreement ends, any cure periods, and whether post-term protection applies to offers presented during the exclusive term.

Common preparation errors to avoid

  • Leaving the exclusive term blank or ambiguous creates disputes over the broker’s protected period.
  • Vague property criteria let parties disagree whether a property was properly presented by the broker.
  • Omitting broker license or brokerage details may violate state disclosure rules and hinder enforcement.
  • Failing to document the event that triggers commission (e.g., executed contract vs. closing) leads to payment disputes.

Potential legal and contractual risks

Contract unenforceable: Ambiguity in essential terms may render the agreement unenforceable under state contract law.
Regulatory fines: Failure to include required broker disclosures can lead to state licensing discipline or fines.
Commission disputes: Unclear compensation triggers litigation or arbitration over payment rights.
Recordability issues: Missing notarization or witness when required for related instruments can affect recordation of ancillary documents.
Data privacy exposure: Improper handling of client data may implicate consumer privacy laws or professional obligations.
Statute of limitations: Claims for unpaid commission are subject to state limitation periods; preserving evidence is important.

Security and compliance points for electronic agreements

In-transit encryption: TLS 1.2/1.3
At-rest encryption: AES-256
Audit and logs: Comprehensive signed audit trail
Certifications: SOC 2 Type II, ISO 27001
Regulatory support: ESIGN and UETA compliance
Health-data options: HIPAA (BAA required)

Typical pricing and capability comparison for e-signature providers

Basic pricing and feature indicators to consider; signNow is listed first for direct comparison and each vendor’s plans vary by feature and billing model.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Varies by plan Varies by plan Yes Varies by plan
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-world examples of online execution in real estate contexts

These brief examples show how brokers and small agencies use digital workflows to manage exclusive locating agreements and related documents.

Martin Properties (Tim Martin)

Martin Properties moved exclusive client agreements online to close processes faster.

  • The team executed and stored agreements remotely under clear audit trails.
  • As a result, they reduced turnaround time and preserved evidence of client consent, improving operational consistency without in-person meetings.

Optica Ventures (Brian Fitzgibbons)

Optica Ventures standardized exclusive broker agreements as e-templates for investor clients.

  • Templates included merge fields and preset commission language.
  • This standardization reduced drafting errors and ensured each file retained a full audit trail for compliance and internal review.

Frequently asked questions and troubleshooting

Answers to common questions about validity, signing, and post-signature issues for an exclusive locating agreement.


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