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Agreement for Sale of Personal Property with Warranty

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Agreement for Sale of Personal Property with Warranty Against Infringement

This Sales Agreement is made on the (date), between

, of , hereinafter called Seller, and of , hereinafter called Buyer.

Seller agrees to sell and Buyer agrees to buy the property described in the following Section 1.

1. Description and Price of Property

Seller is the owner of the following described property (hereinafter called the Property):

(Description of Property)

The total purchase price of the Property, is $ (the Purchase Price). Buyer shall pay all transfer and sales taxes, fees, and all other applicable charges required by federal, state, and local rules and regulations.

2. Terms and Method of Payment

Payment shall be made by certified check presented on the date of delivery. If in Seller's judgment Buyer's financial condition does not justify the terms of payment specified in this paragraph, Seller may cancel this Agreement.

3. Title and Delivery

The Property shall be delivered by Seller to Buyer at on or before .

4. Seller’s Warranties

A. Seller warrants and represents that he/she is the sole and exclusive owner of the Property, and that he/she has the full and sole right and authority to sell, grant, and convey the Property. Seller further warrants and represents that no part of such rights has in any way been encumbered, conveyed, granted, or otherwise disposed of, and such rights are free and clear of all liens or claims in favor of any party.

B. Seller warrants and represents that the use or re-sale of the Property will not in any way infringe on or violate the intellectual property rights (including, but not limited to, copyright, trademark, patent, and/or trade dress) of any other party.

C. Seller represents and warrants that neither Seller nor any previous owner of the Property has done or will do any act or thing that will prevent or interfere in any manner with the full and exclusive enjoyment by Buyer of the rights to the Property, or that may impair or encumber such rights.

D. Seller warrants and represents that there are no claims or litigation pending or threatened that may adversely affect or in any way prejudice Seller's or Buyer's exclusive rights in the Property.

E. Seller warrants and represents that he/she will protect and safeguard for Buyer all of the rights granted to Buyer and that Seller has not done or caused or permitted to be done any acts through which any of the rights granted have been or may be impaired.

The foregoing warranties and representations are made by Seller to induce Buyer to execute this agreement, and Seller acknowledges that Buyer has executed this agreement in reliance on such warranties and representations.

5. Indemnity

Seller agrees to indemnify Buyer, his/her successors and assigns, against any charges, damages, costs, expenses (including attorney's fees), penalties, or losses of any kind which may be sustained or suffered by or imposed on Buyer by reason of the breach of any of the warranties and representations of Seller in Section 4, or by reason of any infringement or violation of any intellectual property right (including, but not limited to, copyright, trademark, patent, and/or trade dress) or right of privacy or any other right of any third party, in connection with the use by Buyer of the Property or any part of it.

6. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

7. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

8. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

9. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

10. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

11. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

12. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

Seller

Buyer

Enter text✕

What this Agreement is and when it applies

An Agreement for Sale of Personal Property with Warranty is a written contract that documents the transfer of ownership of tangible personal property from a seller to a buyer and includes express warranty terms about condition or title. The agreement names the parties, describes the property, states the purchase price and payment terms, sets warranty scope and duration, and allocates risk, delivery, and title transfer mechanics. It provides legal evidence of the transaction and supports remedies if the warranty is breached, such as repair, replacement, refund, or damages.

Why a warranty-backed bill of sale matters

Using a sale agreement that includes a warranty clarifies obligations, reduces disputes, and creates enforceable remedies. Under ESIGN (15 U.S.C. ch. 96) and UETA, properly executed electronic agreements are legally equivalent to paper for most commercial transactions, giving the same evidentiary value when intent, attribution, consent, and reliable retention are documented.

Why a warranty-backed bill of sale matters

Typical users and where this agreement fits in workflows

Buyers and sellers of equipment, dealers, brokers, and in-house legal or procurement teams commonly use this agreement to document transfers with warranty protections.

  • Equipment Dealers and Resellers: Use it to transfer title and provide limited or full warranties for used or new inventory.
  • Small Businesses: Record appliance, furniture, or tool sales with clear payment and warranty terms to limit future disputes.
  • Corporate Procurement Teams: Standardize asset purchases, acceptance testing, and warranty claims procedures across vendors.

A clear, signed agreement simplifies post-sale warranty claims and supports audit trails for accounting and compliance purposes.

Step-by-step: completing and executing the agreement

Follow these sequential steps to prepare, sign, and retain a legally reliable agreement.

  • 01
    1. Draft: Populate parties, property details, price, and warranty language accurately.
  • 02
    2. Review: Have legal or procurement review scope, exclusions, and remedies.
  • 03
    3. Sign: Execute with signatures and dates from all required parties; notarize if needed.
  • 04
    4. Store: Retain the signed agreement and audit trail per retention policy and regulatory requirements.

Core clauses to include in a professional sale agreement

A robust Agreement for Sale of Personal Property with Warranty contains specific, enforceable clauses that define the transaction, allocate risk, and set procedures for warranty claims and remedies.

Parties

Full legal names and contact details for buyer and seller, including legal entity type and representative authorized to bind the party.

Property Description

Detailed identification: make, model, serial number, quantity, condition on delivery, and any attachments or accessories included in the sale.

Price & Payment

Purchase price, deposit, payment schedule, accepted payment methods, tax allocation, and consequences of late payment.

Warranty Scope

Clear warranty statement (express), duration, covered defects, exclusions (wear and tear, misuse), and any service or inspection obligations.

Transfer of Title

Specify when title and risk of loss pass (on delivery, on payment), and any required steps for lawful transfer or registration.

Remedies & Limitations

Describe repair, replacement, refund options, limitation of liability, indemnities, and dispute resolution mechanisms like arbitration or courts.

Security and compliance data points to check

Data Encryption: AES-256 at rest; TLS 1.2/1.3 in transit
Authentication: Email, SMS code, or advanced signer authentication
Audit Trail: Timestamp, IP address, action log
Regulatory Standards: ESIGN, UETA, 21 CFR Part 11 support
HIPAA Support: Business Associate Agreement required for PHI
Certifications: SOC 2 Type II, ISO 27001, PCI DSS

Typical electronic signing workflow for this agreement

Electronic execution follows a predictable sequence that preserves evidence of intent and attribution for enforceability under ESIGN and UETA.

  • Upload Document: Sender uploads the finalized agreement to the signing platform.
  • Place Fields: Add signature, date, initial, and conditional fields for acceptance and warranty acknowledgments.
  • Authenticate Signers: Choose email link, SMS code, or stronger authentication per transaction risk.
  • Capture Audit Trail: Platform logs timestamps, IP addresses, and actions; deliver final signed copy to parties.

Recommended digital workflow settings

Configure the signing workflow to match internal controls and the transaction's risk profile.

Field Configuration
Upload Mode PDF or DOCX accepted; convert to flattened PDF for final archive
Authentication Email token for low risk; SMS or KBA for higher risk
Signing Order Sequential for defined workflows; parallel when simultaneous acceptance is allowed
Retention Store signed PDF + audit trail for the required retention period

Platform and integration considerations

Choose a platform that supports secure eSignatures, audit trails, and the integrations your team needs for records and accounting.

  • File formats: PDF and DOCX supported for reliable rendering and signature embedding
  • Integrations: Common connectors include Salesforce, NetSuite, Google Workspace, Box, and Microsoft 365
  • API / Automation: API access enables template population, automated routing, and centralized storage

Verify the platform meets any industry compliance needs (for example, HIPAA BAA or 21 CFR Part 11) and preserves a tamper-evident audit trail for each signed agreement.

Key timing items to set in the agreement

Specify clear dates and deadlines to reduce disputes and define when obligations and warranty periods begin and expire.

Effective Date:

Enter as MM/DD/YYYY; determines when obligations commence

Delivery Date:

When seller must deliver property to buyer

Payment Due Date:

Date or schedule for final payment and any late fee terms

Warranty Period:

Length of express warranty stated in months or years

Claims Notice Window:

How long buyer has to report defects after discovery

Milestones from offer to post-warranty

Track transaction milestones to ensure performance, title transfer, and warranty administration proceed on schedule.

01

Offer Acceptance

Buyer and seller sign the agreement and exchange acceptance confirmation.

02

Payment and Transfer

Buyer completes payment and seller transfers possession and, if applicable, title documentation.

03

Warranty Start

Warranty period begins on the agreed effective date or delivery, as specified in the contract.

04

Claims Resolution

Buyer submits warranty claims within notice window; seller remedies per agreed process.

Common mistakes to avoid when preparing the agreement

  • Using vague property descriptions that fail to identify serial numbers or unique identifiers.
  • Leaving warranty obligations unspecified, resulting in unclear remedies on defect claims.
  • Failing to specify when title and risk pass, producing disputes over responsibility for loss.
  • Not documenting inspection or acceptance criteria, which complicates post-sale disputes and returns.

Potential legal and commercial risks

Breach Liability: Monetary damages or contract rescission
Warranty Claims: Repair, replacement, or refund obligations
Tax Consequences: Incorrect reporting may trigger IRS penalties
Title Defects: Liability for prior liens or encumbrances
Fraud Allegations: Potential civil or criminal exposure
Recordkeeping Failures: Adverse evidentiary impact in disputes

Comparing common eSignature providers for agreement execution

Vendor pricing and key capabilities vary; signNow is listed first for comparison. Use official vendor pricing pages for procurement decisions and verify plan details with each provider.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Common questions about executing and enforcing this agreement

Answers to frequent questions about e-signing, notarization, disputes, and retention when using a sale agreement with warranty.


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