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Rental Agreement

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Maintenance Service Agreement for Rental Properties

Agreement made on the day of , 20, between

(Name of Owner) of (street address, city, county, state, zip code), referred to herein as Owner, and (Name of Service Provider), a corporation organized and existing under the laws of the state of , with its principal office located at (street address, city, county, state, zip code), referred to herein as Service Provider.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Work to be Done

A. Service Provider will perform for Owner, in a satisfactory manner as to quality and subject to the provisions of this Agreement, the services set forth below on the rental properties located and described in Exhibit A attached to this Agreement and hereinafter referred to as Rental Properties. Said services shall consist of:

1. Minor electrical repairs,

2. Minor plumbing repairs,

3. Maintenance of the grounds of the Rental Properties, and

4. Minor carpentry.

B. To effect the provisions of this Section, Service Provider's personnel will regularly inspect the Rental Properties and the work done by Service Provider's employees and will exercise complete authority over all such employees.

2. Labor and Equipment

A. Service Provider will furnish all labor, equipment, and materials necessary to the performance of its duties under and pursuant to this Agreement, except such equipment and materials as are provided by Owner, as set forth in Exhibit B attached to this Agreement.

B. Service Provider may use such equipment or materials provided by Owner as is necessary to the careful performance of its duties under and pursuant to this Agreement, but should such equipment or materials be lost, damaged, or destroyed, Service Provider will reimburse Owner for the replacement of such equipment or materials with equipment and materials of equal value and for costs and expenses incident to such replacement.

3. Time of Work

A. Service Provider will perform its duties under and pursuant to this Agreement during the hours of (time) to (time) daily.

B. In any event, Service Provider will perform its duties in such manner as to avoid inconvenience to the users of the Rental Properties and interference with Owner's operations.

4. Compliance with Law

Service Provider will secure all permits required to perform its duties under and pursuant to this Agreement and will comply with all applicable workers' compensation, employer's liability, and other federal, state, county, and municipal laws, ordinances, rules and regulations.

5. Indemnification of Owner

A. Service Provider will indemnify Owner against any and all liability, demands, claims, suits, losses, damages, causes of action, fines or judgments including costs, attorney's and witnesses' fees, and expenses incident to the same, for injuries (including death) to persons or property arising out of or in connection with Service Provider's performance of its duties under and pursuant to this Agreement, unless caused by the gross negligence or willful misconduct of Owner.

B. Owner will give Service Provider prompt written notice of any such demand, claim, or suit against Owner, and Service Provider shall have the right to compromise or defend any such demand, claim, or suit to the extent of its own interest.

6. Workers Compensation Insurance

A. Service Provider shall also provide and keep in force, at Service Provider sole expense, workers’ compensation coverage: (put policy limits for coverage here)

B. Service Provider will cause the insurance company or companies to furnish Owner with certificates of such policies detailing the coverage in such insurance, with copies of such certificates to be delivered to Owner concurrently with execution of this Agreement by Service Provider.

7. Termination for Default

If Service Provider does not obtain the insurance described in Section 6 or if Owner is not furnished at the time specified with the requisite insurance certificates, or if the above-described insurance is terminated, altered, or changed in a manner not acceptable to Owner, then this Agreement may be terminated by Owner, without penalty, on days' written notice to Service Provider.

8. Payment to Contractor

Owner will pay Service Provider $ per week within (number) days after receipt and approval of Service Provider's statement for services rendered under and pursuant to this Agreement.

9. Duration of Agreement

This Agreement shall become effective on the date stated above, and shall continue until terminated by either party on days' written notice to the other.

10. Suspension

A. Without affecting any right of termination set forth in this Agreement, either party may suspend this Agreement at any time because of strike of its personnel, war, declaration of a state of national emergency, acts of God or public enemy, or other cause beyond the control of such party, by giving the other party written notice of suspension and reason for the same.

B. Payments to be made and services to be rendered under and pursuant to this Agreement shall not become due during a period of suspension.

C. Owner may secure the services contemplated by this Agreement from another source during any period in which Service Provider suspends performance under this Agreement.

11. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

12. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

13. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

14. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

15. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

16. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

17. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

18. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

19. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By

Attach Exhibits

Enter text✕

What a Rental Agreement Is and when it applies

A Rental Agreement is a written contract between an owner (landlord) and an occupant (tenant) that sets the terms for occupancy of residential or commercial property. It typically defines parties, property address, lease term, rent amount and payment schedule, security deposit, permitted uses, maintenance responsibilities, utilities, and rules for termination. The document also states remedies for breaches, procedures for notice and entry, and information about disclosures required by law. Properly executed rental agreements allocate rights and duties and form the baseline for dispute resolution and enforcement.

Why a clear Rental Agreement matters legally

A well-drafted Rental Agreement creates enforceable obligations and reduces disputes; electronic execution is valid under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and state UETA statutes, subject to statutory exceptions.

Why a clear Rental Agreement matters legally

Who commonly prepares and signs Rental Agreements

Landlords, property managers, tenants, and leasing agents prepare or sign rental agreements to document occupancy terms and legal obligations.

  • Individual landlords and property managers handling leasing, collections, and compliance for single- or multi-unit properties
  • Tenants or guarantors confirming rent, term, deposit, and occupant responsibilities before move-in
  • Leasing agents, brokers, and attorneys creating standardized forms and reviewing state-specific clauses for compliance

Agreements may also be used by owners, investors, attorneys, and courts when resolving disputes or enforcing lease terms.

Step-by-step: completing a Rental Agreement

Follow these sequential steps when preparing a rental agreement to ensure completeness and legal clarity.

  • 01
    Gather party details: Collect full names, contact info, and identification for all tenants and guarantors.
  • 02
    Describe the premises: Enter the full address, unit number, and any included parking or storage.
  • 03
    Specify terms: Define rent, security deposit, utilities, maintenance, and permitted uses.
  • 04
    Sign and distribute: Have all parties sign, date, and retain copies for records and future reference.

Configuring an online Rental Agreement workflow

Set up templates, signer order, authentication, and storage to streamline execution and recordkeeping.

Template Create reusable template with required fillable fields for consistency.
Signer Order Define signing sequence: landlord, tenant, guarantor as needed.
Authentication Choose email, SMS code, or stronger ID verification where required.
Reminders Enable automatic reminders for unsigned documents and upcoming rent dates.
Storage Select secure repository with versioning and audit trail retention.

Technical considerations for digital completion and signing

Ensure the signing platform supports the file types, authentication methods, and audit trail features your workflow requires.

  • File formats: PDF and DOCX widely supported
  • Integrations: Connectors for CRM and cloud storage
  • Authentication: Email, SMS, or KBA options

Typical delivery and execution flow

Rental agreements follow a standard path from preparation to signed copy distribution; automate steps to reduce friction.

  • Prepare document: Upload template and add fillable signature fields.
  • Assign signers: Add tenant, landlord, and any guarantor email addresses.
  • Authenticate signer: Apply chosen verification method before permitting signature.
  • Complete and archive: Signed copies and audit trail stored in secure repository.

Essential elements to include in a professional Rental Agreement

Include clear, enforceable provisions that cover term, payments, use, maintenance, dispute resolution, and signature mechanics.

Lease and occupancy terms

Specify exact start and end dates, renewals, permitted occupants, subletting rules, and conditions for holdover tenancy to avoid ambiguity and conflicting expectations.

Rent and charges

State rent amount, due date, accepted payment methods, late fee policy, returned check fees, and utilities allocation so both parties understand financial obligations.

Security deposit handling

Detail amount, where held, allowable deductions, interest (if required by state), and statutory timeline for refund to comply with local law.

Repairs and maintenance

Assign responsibility for routine upkeep, emergency repairs, and alterations; include notice requirements and access rights for inspections and repairs.

Default and remedies

Describe events of default, cure periods, late payment remedies, eviction process references, and recovery of legal fees when applicable.

Notices and governing law

Specify how notices are delivered, the governing state law for disputes, and the preferred dispute-resolution mechanism such as mediation or small claims.

Core information fields required

Tenant name: Full legal name
Landlord name: Owner or managing agent
Property address: Street, unit, city, ZIP
Rent amount: Dollar amount monthly
Security deposit: Amount and conditions
Term dates: Start and end dates

Common preparation mistakes to avoid

  • Leaving key fields blank or ambiguous, such as rent due date or lease termination conditions, which causes disputes and weakens enforceability.
  • Using inconsistent party names or initials that do not match identification, creating enforcement and payment collection complications.
  • Failing to include state-required disclosures, like lead-paint or mold notices, which can result in statutory penalties or refund obligations.
  • Neglecting to record or retain the signed copy and audit trail, making it difficult to prove signature attribution or compliance during disputes.

Risks and possible consequences of an incorrect agreement

Unenforceable clause: Court may refuse enforcement
Eviction delay: Improper procedures stall removal
Deposit dispute: State fines or penalties
Regulatory breach: Missing disclosures trigger sanctions
Privacy exposure: Improper handling of tenant data
Signature challenge: Signed but unauthenticated

Key dates and timing to specify in the agreement

Define fixed dates and recurring deadlines to remove ambiguity about rent, notices, inspections, and security deposit handling.

Lease start date:

The date tenancy begins; obligations commence that day.

Rent due date:

Monthly due date and any grace period or late fee schedule.

Notice to terminate:

Required notice period to end tenancy (state or agreement specified).

Security deposit return:

State-specific timeframe for return, commonly 14–60 days after move-out.

Move-out inspection:

Schedule or deadline for joint inspection and itemized damages list.

Pricing and capability snapshot for eSignature platforms

Compare baseline pricing, trial availability, and key capabilities that affect Rental Agreement workflows and volume processing.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (plan dependent) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Rental Agreements

Answers to common execution, enforceability, and post-signature questions landlords and tenants typically raise.


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