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Property Sale Agreement

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Agreement for Sale of Personal Property with Warranty Against Infringement

This Sales Agreement is made on the , between

, of , hereinafter called Seller, and of , hereinafter called Buyer.

Seller agrees to sell and Buyer agrees to buy the property described in the following Section 1.

1. Description and Price of Property

Seller is the owner of the following described property (hereinafter called the Property):

The total purchase price of the Property is $ (the Purchase Price). Buyer shall pay all transfer and sales taxes, fees, and all other applicable charges required by federal, state, and local rules and regulations.

2. Terms and Method of Payment

Payment shall be made by certified check presented on the date of delivery. If in Seller's judgment Buyer's financial condition does not justify the terms of payment specified in this paragraph, Seller may cancel this Agreement.

3. Title and Delivery

The Property shall be delivered by Seller to Buyer at on or before .

4. Seller’s Warranties

A. Seller warrants and represents that he/she is the sole and exclusive owner of the Property, and that he/she has the full and sole right and authority to sell, grant, and convey the Property. Seller further warrants and represents that no part of such rights has in any way been encumbered, conveyed, granted, or otherwise disposed of, and such rights are free and clear of all liens or claims in favor of any party.

B. Seller warrants and represents that the use or re-sale of the Property will not in any way infringe on or violate the intellectual property rights (including, but not limited to, copyright, trademark, patent, and/or trade dress) of any other party.

C. Seller represents and warrants that neither Seller nor any previous owner of the Property has done or will do any act or thing that will prevent or interfere in any manner with the full and exclusive enjoyment by Buyer of the rights to the Property, or that may impair or encumber such rights.

D. Seller warrants and represents that there are no claims or litigation pending or threatened that may adversely affect or in any way prejudice Seller's or Buyer's exclusive rights in the Property.

E. Seller warrants and represents that he/she will protect and safeguard for Buyer all of the rights granted to Buyer and that Seller has not done or caused or permitted to be done any acts through which any of the rights granted have been or may be impaired.

The foregoing warranties and representations are made by Seller to induce Buyer to execute this agreement, and Seller acknowledges that Buyer has executed this agreement in reliance on such warranties and representations.

5. Indemnity

Seller agrees to indemnify Buyer, his/her successors and assigns, against any charges, damages, costs, expenses (including attorney's fees), penalties, or losses of any kind which may be sustained or suffered by or imposed on Buyer by reason of the breach of any of the warranties and representations of Seller in Section 4, or by reason of any infringement or violation of any intellectual property right (including, but not limited to, copyright, trademark, patent, and/or trade dress) or right of privacy or any other right of any third party, in connection with the use by Buyer of the Property or any part of it.

6. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

7. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

8. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

9. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

10. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

11. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

12. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

Seller

Buyer

Enter text✕

What a Property Sale Agreement Is

A Property Sale Agreement is a legally binding contract that records the terms and conditions for transferring real property from seller to buyer. It defines the parties, the property description, the purchase price, payment terms, contingencies (inspections, financing, title), closing date, and post-closing obligations. The agreement allocates risk, identifies which party pays fees, and sets steps for dispute resolution. Accurate identification of parties and property and clear contingency language reduce closing delays and protect escrow and title processes during the transaction.

Why a Clear Agreement Matters

A well-drafted Property Sale Agreement creates enforceable expectations, reduces later disputes, and speeds closing. It protects buyer and seller interests, clarifies financing and inspection contingencies, and documents transfer conditions for escrow and title.

Why a Clear Agreement Matters

Who Typically Prepares or Signs This Agreement

Final signatures normally occur at closing with all material changes documented and initialed; notarization or witness requirements depend on the instrument being recorded.

  • Real estate agents and brokers — prepare standard forms, negotiate terms, coordinate inspections and escrow.
  • Title companies and escrow officers — confirm legal description, coordinate recording, clear title exceptions.
  • Buyers and sellers — confirm identities, review contingencies, approve final settlement figures.

Core Elements to Include in the Agreement

Include specific sections that define the transaction, obligations, and remedies to make the agreement enforceable and clear.

Parties

Full legal names and entity types for buyer(s) and seller(s), with contact and mailing addresses to ensure correct attribution and service.

Property

Street address and complete legal description (lot, block, or metes and bounds) matching title records and county recorder files.

Price & Payment

Purchase price, earnest money amount, financing terms, seller credits, and the schedule for deposits and final payment.

Contingencies

Inspection, financing, appraisal, and title review contingencies with deadlines and termination/remedy rights if unmet.

Closing Details

Closing date, escrow instructions, prorations, payments at closing, and responsibility for recording and transfer taxes.

Representations

Seller warranties about ownership, no undisclosed liens, zoning compliance, and buyer acknowledgements about acceptance and review.

Step-by-Step: Filling Out a Property Sale Agreement

Follow these steps in order to prepare a complete and clear agreement suitable for closing and recording.

  • 01
    1. Identify Parties: Enter buyers' and sellers' exact legal names and contact details.
  • 02
    2. Describe Property: Use the full legal description and physical address from title documents.
  • 03
    3. Set Terms: Specify price, deposits, financing contingencies, and inspection deadlines.
  • 04
    4. Review & Sign: Have counsel or title review, then obtain required signatures, initials, and notarizations.

Configuring an Online Completion Workflow

Set up a digital workflow that ensures each party receives and signs the right sections in order.

Field Configuration
Signature Order Sequential signing by seller, buyer, then escrow officer
Authentication Email plus SMS code for higher-assurance signers
Conditional Fields Show financing fields only if 'Financed' is selected
Attachments Include title commitment and disclosures as required uploads

Technical Needs for eSigning and eSubmission

Ensure the chosen workflow preserves a complete audit trail (timestamps, IP, signer attribution) and supports required authentication or notarization workflows for recording.

  • File Formats: PDF and DOCX support for editable templates
  • Integrations: Connectors for CRM, title, and cloud storage systems
  • Security: TLS and AES encryption for transit and storage

Where to Send the Completed Agreement

Route the signed agreement and closing documents to the right parties and repositories to complete escrow, title, and recording steps.

  • Escrow Agent: Send fully executed agreement to escrow for settlement and fund handling.
  • Title Company: Provide signed documents for final title search, insurance, and commitment issuance.
  • County Recorder: Recorder receives deeds and transfer instruments for official recording and indexing.
  • Lender / Servicer: Deliver executed documents required by mortgage or financing conditions.

Common Deadlines and Timeframes to Track

Property closings involve specific short deadlines; track these dates to preserve contingency rights and avoid breaches.

Offer Acceptance Period:

Time seller has to accept the offer, typically 24–72 hours unless specified otherwise.

Inspection Period:

Buyer’s inspection contingency timeframe, often 7–17 days from mutual execution.

Financing Contingency Deadline:

Date by which buyer must secure loan commitment or terminate per contract.

Title Objection Deadline:

Date by which buyer must raise title objections for seller cure.

Recording Deadline:

Date to record deed post-closing; recording preserves public title notice.

Key Transaction Milestones

Sequential milestones in a typical sale show who acts and when from contract to recorded deed.

01

Contract Execution

Parties sign the agreement, earnest money deposited into escrow.

02

Inspections Completed

Buyer completes inspections and submits repair requests if applicable.

03

Financing Approved

Lender issues approval and conditions are satisfied.

04

Closing & Recording

Funds disbursed, deed recorded, and keys transferred.

Common Preparation Errors to Avoid

  • Using informal or inconsistent party names that do not match title records can cause delays or re-execution requirements at closing.
  • Omitting the full legal description and relying only on the street address may lead to recorder rejection or title exceptions.
  • Unclear contingency deadlines or absent termination language increases the risk of disputes about contract status or deposit disposition.
  • Failing to identify mortgage payoff instructions and prorations clearly can create settlement discrepancies and post-closing claims.

Consequences of an Incorrect or Incomplete Agreement

Deposit Forfeiture: Buyer may lose earnest money for contractual default
Specific Performance: Court may order completion of sale as remedy
Delayed Recording: Recording defects may expose parties to lien risk
Title Defects: Undisclosed liens can create post-closing liability
Tax Exposure: Incorrect transfer tax handling can trigger assessments
Breach Damages: Non-breaching party may seek compensatory damages

eSignature Vendor Comparison for Property Sale Agreements

Platform pricing and capabilities vary; the table shows starting prices and selected feature flags. signNow is listed first per comparison guidance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Free trial varies Free trial varies Free trial varies Free trial varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Online Closings

Two practical examples illustrate how digital execution and careful templates speed the sale process and reduce errors.

Martin Properties

A small brokerage moved to fully online closings to reduce turnaround times and processing errors.

  • They used mobile signing and secure storage.
  • Tim Martin said, "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures

A multi-property investor standardized sale agreements to accelerate investor approvals and title delivery.

  • Standard templates reduced negotiation cycles.
  • Brian Fitzgibbons noted, "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Who Signs and Why

Seller — Individual

The seller must be the record owner or an authorized signatory; if an entity owns the property, confirm corporate authorization and attach corporate resolution or power of attorney.

Buyer — Individual or Entity

The buyer (or authorized representative) signs to accept terms and assumes obligations; verify identity for financing, and confirm authority for corporate or trust purchasers.

Practical Tips to Reduce Delays

Adopt consistent practices across transactions to limit mistakes and speed closings.

Verify Names and Titles
Confirm exact legal names against ID and title records before sending for signature to prevent re-execution or recording rejections.
Use Standard Exhibits
Attach standardized disclosure and addenda documents to keep review focused and reduce seller or buyer confusion.
Confirm Notary Rules
Check county recorder acceptance of RON or remote acknowledgements and ensure notarization meets local requirements.
Preserve Audit Trails
Keep signed PDFs with timestamps, IP addresses, and signer authentication records to support enforceability.

Frequently Asked Questions About Property Sale Agreements

Answers address common legal and practical questions about electronic execution, notarization, recording, and post-closing issues.


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