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Animal Boarding Agreement

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Agreement to Board Animals

Agreement made, effective as of the day of , 20, by and between

Animal Boarding, LLP, of herein referred to as Animal Boarding, and of , herein referred to as Owner.

The undersigned Animal Boarding and Owner hereby agree as follows:

1. Receipt of Animal

Animal Boarding hereby acknowledges receipt of the following described animal:

2. General terms

Animal Boarding has received the animal described above for the purpose of boarding and any other service now or hereafter ordered by Owner. Owner agrees to pay Animal Boarding the sum of Dollars ($) per . Owner and Animal Boarding agree that Animal Boarding will not allow the animal to leave the premises on any given day later than , without charging one full day’s board for boarding the animal.

Owner shall pay all costs and charges of and for special services ordered pursuant to this agreement, and all veterinary and medical costs that may be incurred during the term of this agreement for the animal pursuant to this agreement.

3. Liability

Animal Boarding shall not be liable for any damages to the animal arising out of or from the boarding of the animal or that may accrue from any cause whatsoever in connection with such boarding, including loss by fire, theft, running away, death, or injury during the term of this agreement, whether the animal is on the premises of Animal Boarding or not, except where any such loss is caused by the neglect or intentional act of Animal Boarding or by any of Animal Boarding’s agents or employees.

Owner shall be solely responsible for all acts and behavior of the animal at any time during the term of this agreement, and in no case shall Animal Boarding be liable for the animal’s acts and behavior other than for the exercise of gross negligence on the part of Animal Boarding its agents or employees, in the boarding or keeping of the animal. Owner shall indemnify Animal Boarding from and against any and all damages sustained or suffered by reason of the boarding of the animal for any claims or injuries whatsoever arising out of the boarding and keeping of the animal.

4. Ownership

Owner specifically represents that he is the owner of the animal and that there is not now any lien or other encumbrance against the animal and that the animal has not been exposed to rabies within the last days prior to admittance to the custody of Animal Boarding.

5. Lien for Charges

Animal Boarding shall have a lien on the animal for all unpaid boarding and other charges resulting from the boarding of the animal under and pursuant to this agreement.

Owner agrees that in the event the specified boarding charges are not paid within days after they become due and payable, in accordance with the terms of this agreement, Animal Boarding may exercise its lien rights, and in connection with such rights, may dispose of the animal for any and all unpaid charges, at private or public sale, after days’ notice to Owner of such unpaid charges. In the event such sale does not secure a sufficient price to pay the costs of board and other charges, plus costs of sale, Owner shall pay to Animal Boarding the difference. Any amounts realized by Animal Boarding at such a sale, over and above charges due and costs of sale, shall be retained by Animal Boarding as liquidated damages for breach of this agreement by Owner.

6. Illness of Animal

In the event the animal becomes ill, Owner shall be notified at once at the address listed above. If Owner does not immediately inform Animal Boarding regarding measures to be taken or if the animal’s health requires emergency action, the right to call a veterinarian or to furnish other advisable attention within Animal Boarding discretion is granted to Animal Boarding and any expenses incurred in connection with such care shall be promptly paid by Owner.

7. Claims for Damages

Owner must file with Animal Boarding a written claim for any claimed injury or damages resulting from the boarding of the animal under this agreement within days from delivery of the animal to Owner pursuant to this agreement, and unless Owner files such notice within the prescribed time, he waives any and all rights that he may have against Animal Boarding for any liability arising under this agreement for damages to the animal.

8. Binding Effect

This agreement shall bind and inure to the benefit of the respective heirs, personal representatives, successors, and assigns of the parties.

9. Governing Law

It is agreed that this agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

10. Arbitration of Disputes

All disputes, claims, and questions regarding the rights and obligations of the parties under the terms of this agreement are subject to arbitration. Either party may make a demand for arbitration by filing such demand in writing with the other party within days after the dispute first arises. Thereafter, arbitration shall be conducted by an arbitrator chosen pursuant to and acting under the rules of commercial arbitration of the American Arbitration Association.

11. Attorneys

In the event that any action is filed in relation to this agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party’s attorneys’ fees.

WITNESS our signatures the day and date first above named.

________________________________

Animal Boarding, LLP

________________________________

Owner

Enter text✕

What an Animal Boarding Agreement Covers

An Animal Boarding Agreement is a written contract between a boarding provider (kennel, pet hotel, or individual caregiver) and an animal owner that sets the terms for temporary care. It defines services provided, fees, feeding and medical instructions, vaccination and health requirements, owner and provider responsibilities, liability limits, emergency procedures, and pick-up/drop-off logistics. The agreement documents authorization for veterinary care, payment and late fees, and disposition of unclaimed animals. Clear written terms reduce disputes and provide evidence of the parties’ expectations during the boarding term.

Why a Formal Agreement Matters for Boarding

A written Animal Boarding Agreement protects both owner and provider by clarifying responsibilities, reducing liability exposure, and documenting consent for care and emergency treatment under agreed financial terms.

Why a Formal Agreement Matters for Boarding

Who Typically Completes an Animal Boarding Agreement

The agreement is commonly completed by boarding businesses, veterinary boarding departments, independent pet sitters, and owners seeking temporary care for animals.

  • Boarding facilities and kennel managers who accept animals for overnight or extended stays and need written service and liability terms.
  • Veterinary hospitals offering temporary boarding during treatment or recovery, documenting medical instructions and owner authorizations.
  • Pet owners or authorized agents who must authorize care, disclose medical history, and accept financial responsibility for services and treatments.

Use the signed agreement to verify vaccinations, emergency contacts, payment terms, and authority to authorize medical care while an animal is in custody.

Core Elements to Include in a Professional Agreement

A clear agreement minimizes ambiguity. Include identification, service scope, health requirements, owner authorizations, fees and payment rules, and dispute and termination terms.

Parties

Full legal names and contact details for owner and boarding provider, including emergency contact and authorized agent for pick-up.

Service Scope

Dates and times of boarding, daily care schedule, feeding instructions, exercise, medication administration, and any add-on services such as grooming.

Health Requirements

Required vaccinations, proof deadlines, parasite prevention, and instructions to refuse admission if health documentation is missing or animals appear ill.

Emergency Care

Owner’s authorization level for veterinary care, maximum emergency spend without prior approval, and who bears medical costs.

Fees & Payment

Boarding rate, deposits, cancellation and no-show fees, payment methods, late fees, and consequences for unpaid balances.

Liability & Release

Limitations on provider liability for illness, injury, escape, and death; indemnification clauses and dispute resolution method.

Required Information and Key Data Fields

Owner Name: Full legal name
Animal Details: Species, breed, color, age
Health Proofs: Vaccine dates
Emergency Contact: Name and phone
Payment Method: Card or cash terms
Authorization: Vet care consent

Step-by-Step: Completing and Executing the Agreement

Follow these steps to create a complete, enforceable Animal Boarding Agreement before the animal arrives.

  • 01
    Prepare Details: Collect owner, animal, vaccination, and emergency contact data.
  • 02
    Set Terms: Define services, fees, cancellation, and emergency authorization.
  • 03
    Review with Owner: Confirm all fields and special instructions prior to signing.
  • 04
    Execute Agreement: Obtain signatures and keep a signed copy for facility records.

How to Customize and Complete the Agreement Online

Set up a digital workflow to collect information, accept eSignatures, and attach vaccination records securely.

Field Configuration
Owner Signature Required, date stamp, signer authentication
Vaccination Upload File field, accept PDF/JPG, required before check-in
Emergency Authorization Checkbox with dollar limit input field
Automated Receipt Email copy to owner after signing

Where Signed Agreements Should Be Stored and Who Gets Copies

A clear routing process ensures records are available for care staff, billing, and legal needs.

  • Provider Records: Store signed copy in facility management system for the boarding period.
  • Owner Copy: Send signed PDF by email immediately after execution.
  • Veterinary Copy: Provide a copy to the contracted vet when medical care is authorized.
  • Accounting: Attach agreement to billing records for collections and audits.

Digital Signing and Distribution Considerations

Use a secure eSignature platform to collect signatures, attachments, and an auditable completion certificate.

  • File Formats: PDF and DOCX accepted
  • Integrations: Works with Google Workspace and Box
  • Authentication: Email or SMS code options

Typical Timing and Deadlines to Note

Define clear timing for vaccination proof, payment, cancellations, and pick-up to avoid disputes and extra charges.

Vaccination Proof Deadline:

Provide records before check-in; facilities often require proof 24–72 hours prior.

Deposit Due:

Deposit or full payment typically required at booking to hold dates.

Cancellation Window:

Cancellation terms vary; common windows are 24–72 hours before arrival for full refund.

Late Pick-Up Fees:

Fees assessed per hour or per day after agreed pick-up time.

Unclaimed Animal Hold:

Facility disposal or relief policies often begin after 7–30 days depending on local law.

Common Mistakes to Avoid When Preparing the Agreement

  • Failing to require and verify up-to-date vaccination records, which can expose other animals and lead to refusal of service or liability.
  • Using vague emergency authorization language without a dollar cap or time limit, causing disputes over unexpected veterinary bills.
  • Omitting a clear payment and cancellation policy, which complicates collections and may increase no-shows.
  • Not documenting authorized pick-up agents or photo identification requirements, increasing the risk of unauthorized release.

Risks and Consequences of an Incomplete or Incorrect Agreement

Medical Liability: Owner billed for care
Breach Claims: Disputes over services
Regulatory Risk: Local fines possible
Animal Loss: Reputational damage
Collection Costs: Debt recovery fees
Legal Expenses: Attorney fees

eSignature Vendor Pricing Snapshot for Document Execution

Compare basic pricing and feature availability for common eSignature providers to support online execution of Animal Boarding Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium+) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Varies by plan Varies by plan Varies by plan Varies by plan

FAQs and Troubleshooting for Animal Boarding Agreements

Answers to frequent questions about enforceability, signatures, vaccinations, liability, cancellations, and electronic execution.


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