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Volunteer Agreement Form

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Agreement and Release for Working at a Non-Profit Organization as a Volunteer

Agreement made on the day of , 20 , between

(Name of Volunteer) of

(street address, city, county, state, zip code), referred to herein as Volunteer, and

(Name of Non-Profit Organization) located at

(street address, city, county, state, zip code), referred to herein as Organization;

Whereas, Organization is a not for profit organization which operates a ranch which houses and cares for horses and other animals with special needs; and

Whereas, much of the work of the Organization at said ranch is done by volunteers who believe in the work of Organization and desire to work for Organization as a volunteer; and

Whereas, the work of said volunteers involve a wide range of activities from helping take care of the animals to helping with ranch chores; and

Whereas, the undersigned Volunteer believes in the work of Organization and desires to work for Organization as a volunteer; and

Whereas, the work of Volunteer will involve (e.g., working in and around horses and doing various chores on the ranch operated by Organization); and

Whereas, such work in and around said animals and on the ranch premises involve risks and hazards inherent in working on a ranch around horses and other animals; and

Whereas, Organization requires its volunteers to execute this agreement and release before working in and around said ranch premises;

Now, therefore, in consideration of the matters described above, and of the mutual benefits and obligations set forth in this agreement, the undersigned volunteer agrees as follows:

1. Volunteer, for himself/herself, his/her spouse, legal representatives, heirs and assigns, hereby releases, waives and discharges Organization, its employees, officers, agents, owners and/or assigns (hereinafter jointly and severally referred to as Releasee), from all liability to Volunteer, his/her spouse, legal representatives, heirs and assigns (hereinafter jointly and severally referred to as Releasor), for any and all loss or damage, and any claim or damages resulting therefrom, on account of injury to Releasor=s person or property, even injury resulting in death of the Releasor, whether caused by the negligence of Releasee or otherwise, while the Releasor is on or around the ranch premises of Releasee or resulting from Releasor’s being on around the ranch premises of Releasee for any reason.

2. Releasor agrees to indemnify the Releasee and hold Releasee harmless from any loss, liability, damage or cost Releasee may incur due to Releasor’s work on or about Releasee’s ranch premises whether caused by the negligence of Releasee or otherwise. Releasor hereby assumes full responsibility for the risk of bodily injury, death or property damage due to working on and around the ranch premises of Releasee or being on said premises for any reason. Releasor expressly agrees that this release, waiver, and indemnity agreement is intended to be as broad and inclusive as permitted by the laws of the State of , and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

3. Any dispute under this agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

WITNESS my signature as of the day and date first above stated.

__________________________________________

(Printed Name and Signature of Volunteer)

Enter text✕

What the Volunteer Agreement Form Is and Why It Matters

A Volunteer Agreement Form documents the relationship between a volunteer and an organization, defining duties, schedules, confidentiality obligations, liability releases, and basic expectations. It creates a written record of consent, roles, and any equipment or training provided. While not an employment contract, it clarifies responsibilities and risk allocation, and it supports compliance with applicable regulations when volunteers handle protected data or operate in regulated settings. Organizations commonly use this form before onboarding to reduce disputes, demonstrate informed consent, and ensure volunteers understand safety and conduct requirements.

Why a Proper Volunteer Agreement Form Helps Your Organization

A clear agreement reduces misunderstandings, limits legal exposure through explicit liability and confidentiality provisions, and documents volunteer consent. It also standardizes onboarding, supports risk management, and provides a record for audits or insurance purposes.

Why a Proper Volunteer Agreement Form Helps Your Organization

Who Typically Completes the Volunteer Agreement Form

Identifying the right signer and custodian ensures the form is complete, enforceable, and stored according to legal retention rules.

  • Nonprofit coordinators and volunteer managers who collect signatures and maintain records for compliance and insurance.
  • School administrators and PTA officers onboarding parent and student volunteers for events and field trips.
  • Healthcare volunteer supervisors managing patient-facing helpers where privacy and HIPAA considerations apply.

Step-by-Step: Completing the Volunteer Agreement Form

Follow these sequential steps to prepare, review, and finalize the agreement so it is complete and legally defensible.

  • 01
    Prepare: Gather volunteer and organization details and required attachments.
  • 02
    Draft: Populate duties, schedule, confidentiality, and liability language.
  • 03
    Review: Have legal or compliance review where required.
  • 04
    Sign: Obtain signatures and date the document before onboarding.

How Electronic Completion and Routing Typically Works

A standard e-sign workflow reduces back-and-forth and preserves an audit trail showing when each party signed and what changes were made.

  • Upload: Sender uploads the agreement in PDF or DOCX format.
  • Place Fields: Add signature, date, and checkbox fields for required acknowledgments.
  • Send: Assign signer email addresses or generate a signing link for the volunteer.
  • Complete: Signer authenticates, signs, and receives a copy with an audit trail.

Technical Considerations for Digital Signing and Storage

Confirm the chosen platform supports audit trails and any required compliance features for your industry or jurisdiction.

  • File Formats: PDF, DOCX, and HTML supported
  • Integrations: Salesforce, Google Workspace, NetSuite available
  • Security: AES-256 at rest, TLS 1.2/1.3

Essential Clauses and Sections to Include

A professional Volunteer Agreement Form covers legal, operational, and safety matters so both organization and volunteer understand obligations.

Scope of Work

Define duties, expected hours, location, and reporting structure to avoid role creep and to clarify supervision.

Term and Termination

Specify start date, duration, and grounds for termination, including notice requirements and immediate dismissal causes.

Liability Release

State the extent of waivers and any indemnification, taking care to follow state law on enforceability of releases.

Confidentiality

Require protection of sensitive information and outline permitted disclosures, especially where volunteer handles PHI or student data.

Background Checks

Note whether checks are required, consent for screening, and data handling practices for results and retention.

Insurance and Safety

State whether organization provides insurance, outline safety protocols, and explain incident reporting procedures.

Data and Security Items to Address in the Form

Confidentiality: Define protected categories
PHI Handling: HIPAA safeguards required
Access Control: Limit system access
Retention: Specify storage period
Breach Notice: Describe reporting timeline
Audit Trail: Capture signer metadata

Common Legal Risks and Potential Consequences

Invalid Release: State law may void broad waivers
Privacy Violations: HIPAA fines for PHI mishandling
Misclassification: Unpaid work claims risk
Incomplete Form: Liability and insurance gaps
Unsigned Agreement: Limited enforceability
Improper Storage: Regulatory noncompliance

Frequent Mistakes to Avoid When Preparing the Form

  • Using vague duty descriptions that fail to set boundaries and create disputes over volunteer responsibilities and expected time commitments.
  • Forgetting to include an effective date and signature date, which can complicate determination of when obligations or protections begin.
  • Neglecting privacy language when volunteers access protected health or student information, risking HIPAA or FERPA violations.
  • Relying on broad liability waivers without checking state law, which can render release language unenforceable in court.

Typical eSignature Pricing and Feature Comparison for Volunteer Agreements

Compare basic pricing and essential capabilities when choosing an eSignature provider for volunteer agreements; signNow is listed first per provider-comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year No public cap No public cap No public cap

Frequently Asked Questions About the Volunteer Agreement Form

Answers to common operational and legal questions about preparing, signing, and storing volunteer agreements.


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