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AIFM Resolution Document

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AIFM RESOLUTION

This Resolution is made on this day: Day: Month: Year: by the Board of Directors of Fund Name: (the "Fund") and Manager Name: (the "Manager").

RECITALS

WHEREAS, the Fund is constituted as an alternative investment fund under its constitutional documents and requires an Alternative Investment Fund Manager to perform the functions described in its constitutional documentation and under applicable law and regulation;

WHEREAS, the Manager is duly organised and holds the requisite authorisations, expertise and capacity to act as Alternative Investment Fund Manager and to perform investment management, risk management, delegation and administrative functions on behalf of the Fund;

WHEREAS, at a meeting of the Board of Directors of the Fund held at Location: the quorum required by the constitutional documents was present and the matters set forth below were duly considered and approved.

NOW, THEREFORE, IT IS RESOLVED

1. APPOINTMENT

The Board hereby appoints the Manager to act as the Alternative Investment Fund Manager of the Fund with full power and authority to perform and exercise all functions, duties and powers required of an AIFM under the Fund's constitutional documentation and applicable law, including without limitation investment management, risk management oversight, delegation and regulatory compliance.

2. AUTHORITY AND POWERS

The Manager is authorised to negotiate, finalise, execute and deliver on behalf of the Fund all agreements and documents necessary or desirable to effect the appointment and operation of the Manager, including but not limited to a fund management agreement, investment management agreement, delegation agreements, administration agreements and any ancillary service agreements (collectively, the "Manager Agreements"). Such authority includes the power to:

(a) enter into and amend Manager Agreements on terms the Manager deems commercially reasonable and in the best interests of the Fund; (b) delegate discrete functions to third party delegates and service providers where appropriate, subject to retaining ultimate responsibility as required by applicable law; (c) open, operate and close bank and custody accounts, settle transactions and instruct custodians and brokers; and (d) take any actions necessary to ensure compliance with applicable regulatory obligations associated with operation of the Fund.

3. APPROVAL OF DOCUMENTS

The Board hereby approves the form and substance of the Manager Agreements and authorises the execution, delivery and performance of such agreements by the Manager on behalf of the Fund. The Board confirms that the Manager may agree on behalf of the Fund to customary commercial terms, representations, warranties and indemnities included in such agreements so long as they are not prejudicial to the Fund.

4. AUTHORIZED SIGNATORIES

The following persons are authorised to sign all Manager Agreements and related documents on behalf of their respective parties and to take ancillary actions necessary to implement this Resolution:

5. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants to the other that: (a) it is duly organised, validly existing and in good standing under the laws of its jurisdiction of incorporation or organisation; (b) it has the corporate power and authority to execute, deliver and perform its obligations under this Resolution and the Manager Agreements; and (c) the execution and delivery of this Resolution and the Manager Agreements and the performance of its obligations will not contravene any law, regulation or contractual restriction binding on it.

6. EFFECTIVE DATE

This Resolution shall take effect on the date set forth below: Effective Date - Day: Month: Year: . The Manager's appointment and authorities granted herein shall commence on that Effective Date unless otherwise specified in writing.

7. NOTICES

All notices, demands or communications required or permitted to be given under this Resolution shall be in writing and delivered to the addresses below or to such other address as either party may designate by notice to the other.

8. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Resolution shall be governed by and construed in accordance with the laws of Jurisdiction: without regard to conflicts of laws principles. This Resolution constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior discussions and agreements. If any provision of this Resolution is declared invalid or unenforceable, the remaining provisions shall remain in full force and effect.

9. AMENDMENTS; WAIVER; COUNTERPARTS

No amendment to this Resolution shall be effective unless in writing and signed by authorised representatives of both parties. No waiver shall be effective unless in writing and signed by the waiving party. This Resolution may be executed in any number of counterparts, each of which when executed and delivered shall constitute an original, but all counterparts together shall constitute one agreement.

10. CERTIFICATION

I hereby certify that the foregoing is a true and correct copy of resolutions duly adopted by the Board of Directors of the Fund at a meeting duly held in accordance with the constitutional documents of the Fund and that such resolutions are now in full force and effect.

For and on behalf of the Fund:

By:

Date:

For and on behalf of the Manager:

By:

Date:

Enter text✕

What the AIFM Resolution Document Is and When It Applies

An AIFM Resolution Document is a formal board or partner resolution that records authorization for an Alternative Investment Fund Manager (AIFM) action or appointment, such as designation of the manager, delegation of authority, signatory powers, or approval of fund-level policies. It creates an auditable corporate record that documents who may act on behalf of the fund, the scope and limits of authority, and the effective date. In cross-border contexts this document also clarifies governance for service providers, custodians, administrators, and regulators.

Why a Clear Resolution Document Matters for Fund Governance

A well-drafted AIFM Resolution Document reduces legal and operational ambiguity by defining authority, limiting risk, and providing a verifiable record for administrators, custodians, and counterparties. It supports compliance, auditability, and faster onboarding of service providers.

Why a Clear Resolution Document Matters for Fund Governance

Who Typically Prepares and Relies on This Resolution

The AIFM Resolution Document is prepared by fund counsel or corporate secretarial staff and is relied on by internal compliance teams and external service providers.

  • Fund Board or General Partner — Uses the resolution to delegate authority and document voting outcomes for manager appointments or amendments.
  • Fund Counsel or Corporate Secretary — Prepares, reviews, and stores the signed resolution for corporate records and regulatory review.
  • Administrators / Custodians — Require an executed resolution to activate accounts, accept instructions, or confirm authorized signatories.

Maintain an executed original (or a certified copy) in the fund’s minute book and provide certified copies to counterparties that require proof of authority.

Core Sections to Include in a Professional Resolution

A professional AIFM Resolution Document is concise, unambiguous, and organized so third parties can confirm authority quickly without additional clarification.

Title

Clear heading identifying the resolution purpose and the fund or entity it governs.

Recitals

Short background statements that explain context, reference prior authorizations, and identify governing documents.

Resolved Actions

Precise operative clauses stating appointments, delegated powers, limits, and any monetary thresholds or time limits.

Authorized Signatories

List of individuals with titles authorized to sign, including any required countersigners or signatory order.

Effective Date

The exact date the resolution takes effect and any retroactive or conditional provisions.

Certification

Signature block for the certifying officer, date, and space for notary or corporate seal if required.

Essential Administrative and Security Details to Record

Fund Name: Exact legal entity name
Fund ID: EIN or internal fund identifier
AIFM Name: Full legal name of manager entity
Signer Titles: Job title for each authorized signer
Authority Limits: Monetary or temporal limits
Record Location: Minute book or secure archive

Step-by-Step: Completing an AIFM Resolution Document

Follow these sequential steps to prepare, approve, and record the resolution with clarity and compliance.

  • 01
    Draft the Resolution: Prepare text with precise operative clauses.
  • 02
    Legal Review: Have counsel confirm wording and limits.
  • 03
    Board Approval: Record vote or unanimous written consent.
  • 04
    Execute and Archive: Obtain signatures and file in minute book.

Recommended Digital Workflow Settings for eCompletion

Configure eSignature workflows to capture intent, authentication, and an immutable audit trail for the resolution.

Field Configuration
Signature Field Require name, signature image, date
Authentication Email plus SMS code for signers
Certificate Attach completion audit trail
Storage Save PDF/A in secure archive

Typical Digital Signing Flow for an AIFM Resolution

A concise eight-step signing flow helps ensure valid execution and easy verification by third parties.

  • Prepare Document: Upload final resolution text
  • Place Fields: Add signature and date fields
  • Invite Signers: Send secure links or email invites
  • Complete Signing: Capture signature and audit trail

Digital Execution Requirements and Integration Notes

Ensure the eSignature platform provides an auditable trail, secure storage, and appropriate signer authentication.

  • Document Formats: PDF, DOCX supported
  • Integrations: CRM and cloud storage connectivity
  • Security: TLS and AES-256 encryption

Choose settings that preserve the signed PDF, attach the audit certificate, and store the executed resolution in the corporate minute book or encrypted records repository.

Timing Considerations When Executing or Distributing the Resolution

Plan execution and distribution steps to ensure counterparties and service providers receive proof of authority in a timely manner.

Execution Date:

Resolution effective on the date specified or date of signature

Provide to Administrator:

Supply certified copy to fund administrator as required for onboarding

Bank / Custodian Setup:

Deliver executed resolution to expedite account opening

Annual Compliance Review:

Include resolution in periodic governance reviews

Document Amendment:

Amend via subsequent resolution when authorities change

Consequences of an Incorrect or Incomplete Resolution

Invalid Authorization: Contracts may be voidable
Operational Delays: Banks or custodians may refuse instructions
Regulatory Risk: Compliance breaches and inquiries
Tax Impact: Incorrect filings or withholding
Contractual Disputes: Counterparties may contest authority
Increased Costs: Remediation and legal fees

Common Preparation Errors to Avoid

  • Using informal or ambiguous language that fails to specify limits, leading to disputes over scope of authority.
  • Failing to match signer names exactly to government-issued ID or corporate records, which can prevent banks from accepting the resolution.
  • Omitting effective dates or retroactive clauses when prior actions were taken, causing confusion about authority timing.
  • Not preserving the completion audit trail or original signed PDF, reducing the ability to prove execution and intent.

eSignature Vendor Comparison for Executing an AIFM Resolution

Compare common vendor traits to select an eSignature platform that supports secure execution, audit trails, and any required compliance features.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No trial No trial Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs and Troubleshooting for the AIFM Resolution Document

Practical answers to common execution, notarization, and recordkeeping questions when preparing or using an AIFM Resolution Document.


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