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Aircraft Bill of Sale

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Cottonwood Equestrian Publications - Equine Contract Forms

BILL OF SALE WITHOUT WARRANTIES

WITNESS THIS AGREEMENT this day of , 20, by and between , hereinafter referred to as "Seller" and , hereinafter referred to as "Buyer."

For and in consideration of the sum of $, Seller agrees to sell and Buyer agrees to buy , a horse, free and clear of all encumbrances.

BUYER UNDERSTANDS THERE ARE NO WARRANTIES EXPRESSED OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH REGARD TO SAID ANIMAL AS ABOVE-DESCRIBED AND THAT SAID ANIMAL IS BEING SOLD IN AN “AS-IS” OR “WITH-ALL-FAULTS” CONDITION.

The parties acknowledge that all dealing between them with regard to representations, conditions of sale and terms of payment are hereby merged with the terms of this agreement. The purchase price as above-stated is due under the following conditions:

SELLER:

By

BUYER:

By

BOARDING STABLE AGREEMENT

WITNESS THIS AGREEMENT this by and between , hereinafter referred to as "Stable," and the individual or individuals undersigned, hereinafter referred to as "Owner."

1. Fees, Term, and Location. Owner acknowledges and accepts those terms set forth in the rate schedule applicable on the date above as issued by Stable, whether said rates be daily, weekly, or monthly.

Security deposit: $. Initial charge: $ per .

2. Description of Horse(s) to be Boarded. Owner agrees to submit a fully complete Owner Information Sheet for each horse boarded upon execution of this agreement.

3. Feed, Facilities, and Services. Stable agrees to provide adequate feed and facilities for normal and reasonable care required to maintain the health and well-being of the animals.

4. Risk of Loss and Standard of Care. Stable shall not be liable except in the event of negligence on the part of Stable, its agents, and/or employees.

5. Hold Harmless. Owner agrees to hold Stable harmless from any and all claims arising from damage or injury caused by owner’s horse(s) to anyone, and defend Stable from any such claims.

6. Emergency Care. Stable is authorized to secure emergency, veterinary, and blacksmith care if unable to contact Owner.

7. Limitation of Actions. Any action or claim brought by Owner against Stable must be brought within one (1) year of the date such claim or loss occurs.

8. Shoeing and Worming. Owner agrees to provide necessary shoeing and worming at Owner's expense.

9. Ownership-Coggins Test. Owner warrants that he owns the horse(s) and will provide proof satisfactory to Stable of the negative Coggins test upon request.

10. Changes or Termination of This Agreement. This Agreement may be changed or terminated upon thirty (30) days notice.

11. Rules and Regulations. The Owner agrees to abide by all the rules and regulations of the Stable.

12. Right of Lien. Stable has a right of lien as set forth in the laws of the State of Arizona.

13. Property in Storage on Stable's Premises. Vehicles stored upon the premises will be subject to a $/day storage cost for all delinquent accounts.

14. Inherent Risks and Assumption of Risk. The undersigned acknowledges there are inherent risks associated with equine activities.

OWNER (OR AUTHORIZED AGENT)

By

Address:

Telephone (wk): (hm):

OWNER'S PARENT OR GUARDIAN (IF OWNER IS A MINOR)

By

DISCLAIMER OF WARRANTIES

Date: Horse Purchased: Sold To: Sold By:

Notice is hereby given that with respect to the sale of the above horse to the above purchaser, there are no warranties with regard to said horse, either express or implied, including, but not limited to, any IMPLIED WARRANTY OF FITNESS, IMPLIED WARRANTY OF MERCHANTABILITY, SPECIFIC PURPOSE OR USE.

Said horse as above-described is sold "AS IS-WHERE IS" with all risks pertaining thereto to be borne by Purchaser.

SELLER:

PURCHASER:

HAULING RELEASE AND WAIVER

WITNESS THIS AGREEMENT this by and between , hereinafter referred to as "Management," and , hereinafter referred to as "Owner."

Owner hereby authorizes Management to transport, haul, and/or trailer any horse(s) requested to horse shows, equestrian events, rodeos, sales, or other events upon request of Owner.

Owner specifically agrees that this Release and Waiver shall be construed as broadly and inclusively as permitted by the present laws of the State of Arizona.

OWNER

OWNER'S INFORMATION SHEET

Submitted To:

Owner's Name: Phone No. (h): (w):

Address:

Horse's Name and Number:

Foaled: Color: Markings:

Anticipated arrival date: Foal at Side?

Does Horse have any dangerous propensities?

Medical History of Horse:

Feeding Program:

Special Care Requirements:

To be contacted in case of emergency, if owner cannot be reached: Phone Number:

Is Horse insured? Insurance Carrier: Policy #:

LESSON, HORSE RENTAL, AND ARENA USE RELEASE

WITNESS THIS RELEASE dated this by and between , hereinafter referred to as Management, and , hereinafter referred to as User.

For consideration received, and in return for the use, today and on all future dates of the property, facilities and services of Management, User, User's heirs, assigns, and representatives, hereby agree as follows:

1. Inherent Risks and Assumption of Risk. User acknowledges there are inherent risks associated with equine activities.

2. User agrees to assume any and all risks involved in or arising out of User's use of any equipment or livestock pertaining to the rental of horses or taking of riding lessons.

3. User (or User's parent or guardian if User is a minor) agrees to hold harmless, indemnify and defend Management against any and all claims.

4. In the event User is using User's own horse, or a horse(s) not owned by Management, User warrants said horse(s) shall be free from infection, contagious or transmittable diseases.

5. Any action brought under this agreement shall be brought within one (1) year of the incident or accident giving rise to said claim.

6. User agrees to waive the protection of any applicable statutes in this jurisdiction.

Management

User

Parent or Guardian if User is A Minor

MARE INFORMATION SHEET

To Be Kept By:

Owner's Name: Phone No. (h): (w):

Horse's Name and Number:

Anticipated arrival date: Foal at Side?

Stallion to which mare shall be bred:

Medical History of Horse:

Feeding Program:

Special Care Requirements:

Veterinary emergency contact: Phone Number:

This Horse is/is not considered a surgical candidate in the event of colic or serious illness (check one). IS IS NOT

AUTHORIZATION TO OBTAIN MEDICAL TREATMENT FOR MINOR CHILD

WITNESS THIS AGREEMENT AND AUTHORIZATION by and between , hereinafter referred to as "Management," and , hereinafter referred to as "Parent."

Management is hereby authorized to obtain any and all medical treatment Management deems reasonably necessary for my minor child and/or children.

Name(s) of child(ren):

Health Insurance Carrier:

Plan or Identification No.:

Primary Healthcare Provider:

Signature of Parent or Guardian

Notary Public

RELEASE OF LIABILITY - OWNER/RIDER

WITNESS THIS AGREEMENT this by and between , hereinafter referred to as MANAGER and , hereinafter referred to as RIDER.

1. Inherent Risks and Assumption of Risk. Rider acknowledges there are inherent risks associated with equine activities.

2. Rider agrees to hold harmless, indemnify and defend Manager against any and all claims.

3. In the event Rider is using Rider's own horse, or a horse(s) not owned by Manager, Rider warrants said horse(s) shall be free from infection, contagious or transmittable diseases.

4. Any action brought under this agreement shall be brought within one (1) year of the incident or accident giving rise to said claim.

5. Rider agrees to waive the protection of any applicable statutes in this jurisdiction.

Manager

Rider

RELEASE OF LIABILITY - PARENT/MINOR

WITNESS THIS AGREEMENT this by and between , hereinafter referred to as MANAGER and , and, if Rider is a minor, Rider's parent or guardian, .

1. Inherent Risks and Assumption of Risk. Rider acknowledges there are inherent risks associated with equine activities.

2. RIDER (OR RIDER’S PARENT OR GUARDIAN) AGREES TO HOLD HARMLESS, INDEMNIFY AND DEFEND MANAGER AGAINST ANY AND ALL CLAIMS.

3. In the event Rider is using Rider's own horse, or a horse(s) not owned by Manager, Rider warrants said horse(s) shall be free from infection, contagious or transmittable diseases.

4. Any action brought under this agreement shall be brought within one (1) year of the incident or accident giving rise to said claim.

5. Rider agrees to waive the protection of any applicable statutes in this jurisdiction.

Manager

Rider

Parent or Guardian if Rider is a Minor

INSTALLMENT PURCHASE AND SECURITY AGREEMENT WITH LIMITED WARRANTIES

Seller: Buyer:

Horse(s) Purchased: Registration #:

Purchase price: $ Terms:

Express warranties:

Buyer shall maintain the purchased horse(s) in , State of .

Dated at , Arizona.

SELLER

BUYER

PROMISSORY NOTE

$ Date:

Maker:

Payee:

Interest rate: percent per annum.

Payment schedule:

BUYER:

FACILITY USE AGREEMENT - SHOW OR CLINIC

WITNESS THIS AGREEMENT this by and between , hereinafter referred to as "Farm," and , hereinafter referred to as "User."

Facility location: Dates: Total due: $

User shall be entitled / not entitled to use the coffee area of the office for purposes of a concession stand.

User expressly releases Farm from any and all claims for personal injury or property damage, even if caused by negligence.

USER

Farm, or Farm's representative

By

STALLION SERVICE CONTRACT

WITNESS THIS AGREEMENT this between and .

Mare name: Registry: Registration No.:

Stallion:

Booking fee: $ Stallion service fee: $

Mare care and board rates:

Live foal contract details:

Additional agreements:

FARM NAME

MARE OWNER

TRAINER’S FACILITY USE AGREEMENT

WITNESS THIS AGREEMENT this by and between and .

Trainer shall be entitled to the use of Stable's facilities for a total of percent from all revenues derived from Trainer's endeavors on Stable's property.

Trainer agrees to provide a Certificate of Insurance in an amount acceptable to Stable.

Trainer further agrees to obtain executed releases from all clients and to hold Stable harmless from any and all claims.

Trainer

Stable, or Stable's representative

By

TRAINING CONTRACT

WITNESS THIS AGREEMENT this by and between and .

Horse accepted for training: Registration No.:

Training purpose:

Fees: $ per month or $ per day.

Showing of Horse:

Owner shall submit a fully completed Owner's Information Sheet within forty-eight (48) hours of delivery.

Risk of Loss and Standard of Care: Trainer shall not be liable except in the event of negligence.

Owner agrees to disclose insurance information and obtain equine insurance for animals valued in excess of $5,000.

Hold Harmless: Owner agrees to hold Trainer harmless from any and all claims arising from damage or injury caused by said horse(s) to anyone.

Emergency Care: Trainer is authorized to secure emergency veterinary and farrier care if unable to contact Owner.

Limitation of Actions: Any action or claim brought by Owner against Trainer must be brought within one (1) year.

Ownership-Coggins Test: Owner warrants that he owns the horse(s) and will provide proof satisfactory to Trainer of the negative Coggins test upon request.

Changes or Termination of This Agreement: This Agreement may be changed or terminated by Trainer upon thirty (30) days notice.

Rules and Regulations: The Owner agrees to abide by all the rules and regulations of the Trainer.

Right of Lien: Trainer has a right of lien as set forth in the laws of the State of Arizona.

Property in Storage on Trainer’s Premises: Vehicles stored upon the premises will be subject to a $/day storage cost for all delinquent accounts.

OWNER (OR AUTHORIZED AGENT)

By

Address:

Telephone (wk): (hm):

OWNER'S PARENT OR GUARDIAN (IF OWNER IS A MINOR)

By

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What an Aircraft Bill of Sale Is and when it matters

An Aircraft Bill of Sale is a written record documenting the transfer of ownership of an aircraft from seller to buyer. It identifies the aircraft (make, model, manufacturer serial number, N-number), states the consideration paid, and records any seller representations, lien status, and delivery terms. The document helps the buyer establish title, supports FAA registration updates, and forms part of tax and insurance records. Although state recording requirements vary, the bill of sale is a foundational document for title transfer, lien searches, and downstream transactions involving the aircraft.

Why a clear Aircraft Bill of Sale protects both parties

A complete bill of sale reduces title disputes, clarifies payment and delivery terms, and documents lien releases. It supports FAA registration updates and insurance issuance, and creates an auditable record admissible under ESIGN and UETA when electronically executed with appropriate authentication.

Why a clear Aircraft Bill of Sale protects both parties

Typical parties who prepare or rely on an Aircraft Bill of Sale

The document is used by multiple stakeholders involved in an aircraft transaction.

  • Buyer or new owner seeking clear title and FAA registration
  • Seller transferring ownership and disclosing liens or encumbrances
  • Aircraft broker, escrow agent, or closing officer coordinating documents

Lenders, insurers, maintenance facilities, and FAA records examiners also rely on the bill of sale to verify ownership and lien status.

Step-by-step: completing an Aircraft Bill of Sale

Follow a clear sequence to reduce errors and support FAA and insurance processes.

  • 01
    Gather records: Collect title history, registration, and lien documents before starting.
  • 02
    Complete form: Fill all required fields including N-number and serial number.
  • 03
    Authenticate: Obtain signatures, witness statements, and notarization as required.
  • 04
    Submit copies: Provide copies to buyer, seller, lender, insurer, and FAA when applicable.

Where to send or file the completed bill of sale

Multiple parties may need copies; routing depends on whether financing, insurance, or FAA registration updates are required.

  • Buyer and Seller: Each party retains an original signed copy for closing and records.
  • FAA Registration: Provide to FAA for registration update when transferring ownership.
  • Lienholder or Lender: Send to any lender to confirm payoff and release or to record lien notice.
  • Insurer and Escrow: Deliver to insurer for coverage and escrow for closing disbursement.

Configuring an online workflow to complete the bill of sale

Set up fields, signer roles, and authentication to match transaction complexity and regulatory needs.

Setting Configuration
Signer Roles Buyer | Seller | Lender | Escrow
Authentication Email link, SMS code, or ID verification
Notarization In-person notarization or RON session
Storage Format PDF/A export and audit log retention

Technical considerations for eSigning and eSubmission

Choose a platform that supports required authentication, document formats, and integrations for aviation workflows.

  • File Types: PDF, DOCX supported for upload and export
  • Integrations: Connectors for Salesforce, NetSuite, Microsoft 365
  • Notary Support: Remote online notarization and audit trail features

Ensure the chosen solution records an audit trail and preserves a reproducible record that meets ESIGN and UETA record-retention requirements.

Essential elements to include in a professional Aircraft Bill of Sale

A complete bill of sale contains specific clauses and data points that establish clear title and transfer conditions.

Aircraft Identification

Make, model, year, N-number, and manufacturer serial number to uniquely identify the airframe and engine(s).

Parties

Full legal names and contact addresses for seller and buyer; list any corporate details for entities.

Consideration

Exact dollar amount or description of trade; include currency and payment terms for escrow or installment sales.

Title Statement

Seller's assertion of good title, absence of undisclosed liens, and disclosure of known encumbrances.

Lien Release

Express clause showing payoff, lien release timing, or lender acknowledgment where applicable.

Signatures & Notary

Signature blocks for parties with space for notary acknowledgement and witness signatures if required.

Required data fields to capture in the document

N-Number: Exact registration
Serial Number: Manufacturer S/N
Buyer Name: Full legal name
Seller Name: Full legal name
Sale Price: Dollar amount
Effective Date: MM/DD/YYYY

Common pitfalls to avoid when preparing a bill of sale

  • Entering an incorrect serial number or N-number leads to misidentification and delays in title transfer and registration.
  • Failing to disclose or properly document liens can result in lenders asserting claims against the buyer after closing.
  • Using vague payment terms or failing to record escrow instructions can create disputes over when title actually transfers.
  • Skipping notarization or witness steps where required by state law or the lender can impair enforceability in some jurisdictions.

Consequences and legal risks of an incorrect or incomplete bill of sale

Title Disputes: Buyer exposed to competing claims
Lien Liability: Unpaid liens attach to new owner
Insurance Gaps: Coverage may be denied or delayed
Registration Delay: FAA records not updated promptly
Tax Reporting: Incorrect withholding or reporting
Contract Voidance: Agreement may be unenforceable

eSignature vendor comparison for completing an Aircraft Bill of Sale

Compare core pricing and compliance features relevant to signing, notarization, and storage. signNow is listed first per vendor ordering conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Key dates commonly tracked during an aircraft sale

Track signing, delivery, and filing milestones to ensure timely registration, insurance coverage, and lender notification.

Signing Date:

Date parties execute the bill of sale; determines effective ownership transfer in most transactions

Delivery Date:

Date the aircraft is physically delivered or possession transfers under the agreement

FAA Submission:

Submit to FAA for registration update promptly after closing to reflect new owner

Insurance Effective Date:

Align policy start date with delivery or agreed effective date to avoid coverage gaps

Lien Release Deadline:

Set a date for proof of lien release or payoff as a closing condition

Frequently asked questions about Aircraft Bills of Sale

Answers to common questions about validity, notarization, e-signing, and supporting documentation for aircraft title transfers.


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