Can this lease be signed electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and by UETA in most states; ensure intent, consent, signer attribution, and record retention are documented.

When is notarization required?

Notarization depends on state and transaction type; deeds and some security instruments commonly require acknowledgements. Confirm state notary and recording office rules before execution.

Do lenders accept eSigned leases?

Many lenders accept eSigned agreements if the platform provides a robust audit trail and, when needed, supports RON or other stronger authentication methods required by the lender.

How should FAA registration be handled?

Update the FAA registry when ownership or lien status changes and keep copies of registration and lien filings; consult FAA registry procedures for required forms and submission steps.

What happens if a name is entered incorrectly?

Incorrect legal names can invalidate filings, impair lien perfection, or delay financing. Use exact entity names and verify signing authority before execution.

How long should I retain the signed lease?

Keep originals for the full lease term plus several years; follow IRS minimums (IRC §6501(a)), and industry retention rules such as 6 years for HIPAA-related records (45 CFR §164.530(j)).

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Aircraft Lease Agreement Dated as of June 12, 2018

Aircraft Lease Agreement Dated as of June 12, 2018

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the Aircraft Lease Agreement Dated as of June 12, 2018 Is

The Aircraft Lease Agreement Dated as of June 12, 2018 is a written contract between a lessor and a lessee that sets the terms for use, maintenance, insurance, and return of a specific aircraft. It identifies the aircraft (make, model, serial number, N-number), the lease term, payment schedule, and allocation of operational responsibilities. The agreement also addresses regulatory compliance (FAA registration and airworthiness), events of default, remedies, security interests, and procedures for inspection, maintenance, and repossession. It provides the legal framework for commercial or private aircraft leasing relationships.

Why a Clear, dated Aircraft Lease Agreement Matters

A dated agreement clarifies responsibilities, protects lender and operator interests, and reduces disputes over maintenance, insurance, and default. It records priorities for liens and supports FAA and financing requirements.

Who typically prepares and signs this dated aircraft lease

Common parties include the aircraft owner (lessor), operator or renter (lessee), and financing or security holders; attorneys and maintenance providers also review the document.

Aircraft owners and lessors who retain title but lease operational use to third parties.
Corporate flight departments and charter operators acting as lessees for business transportation.
Banks, leasing companies, and secured creditors that register liens against the aircraft.

Core sections to expect in the Aircraft Lease Agreement Dated as of June 12, 2018

A professional lease organizes obligations, risk allocation, and operational requirements so each party understands payments, inspections, insurance, and remedies.

Parties & Aircraft

Full legal names, entity types, N-number, make/model, serial number, and any equipment or avionics included with the aircraft.

Term & Rent

Start and end dates, renewal options, payment schedule, late fees, and security deposit or advance payment provisions.

Maintenance & Inspections

Who performs, pays for, and documents maintenance; required inspection intervals and compliance with manufacturer and FAA directives.

Insurance & Indemnity

Required liability and hull coverage limits, named insureds, waiver of subrogation, and indemnification for third-party claims.

Default & Remedies

Events constituting default, cure periods, lessor remedies including repossession, acceleration, and damage calculations.

Security & Registration

Aircraft mortgage or lien language, FAA registration responsibilities, and procedures for releasing or subordinating security interests.

Step-by-step: completing the dated aircraft lease

Follow a short sequence to gather data, fill fields, confirm compliance, and execute with required witnesses or notarization if applicable.

01

Gather records: Collect registrations, maintenance logs, and insurance certificates.
02

Identify parties: Confirm legal entity names and signing authority.
03

Complete form: Enter aircraft info, dates, payments, and obligations.
04

Execute: Sign, notarize or RON if required, and distribute copies.

Typical e-execution and routing flow for the dated lease

Electronic workflows reduce turnaround: prepare, place fields, authenticate signers, capture signatures, then archive signed copies with an audit trail.

Prepare document: Upload final lease PDF and set required fields.
Assign signers: Enter signer emails and roles in signing order.
Authenticate: Use email, SMS code, or stronger ID verification.
Complete and archive: System records timestamps, IP, and produces a PDF copy.

Recommended digital workflow settings for this lease

Configure signer authentication, document retention, and notification rules to match your compliance and financing needs.

Field	Configuration
Authentication method	Email link \| SMS code \| KBA when required
Signature type	Drawn, typed, or uploaded image accepted
Notification schedule	Initial invite \| First reminder \| Final notice
Retention settings	Signed PDF + audit trail saved securely

Technical considerations for eSigning and storage

Ensure your signing platform supports PDF, audit trails, and the authentication level required by lenders or regulators.

Supported formats: PDF and DOCX
Integrations: CRM, ERP, cloud storage
Authentication options: Email, SMS, KBA

Choose an eSignature provider that records timestamps, signer attribution, and stores an immutable audit trail; confirm any BAA or 21 CFR Part 11 needs before finalizing workflow.

Security and compliance checkpoints to include

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamp, IP address, and action log

HIPAA: BAA required for protected health information

21 CFR Part 11: Available for FDA-regulated records

SOC 2 Type II: Security controls independently attested

ISO 27001: Information security management standard

Primary legal and financial risks of an incorrect lease

Tax exposure: Backup withholding or incorrect reporting

Lien priority: Improper filing may impair creditor rights

FAA noncompliance: Registration or airworthiness lapses

Insurance gaps: Uninsured hull or liability claims arise

Repossession risk: Delayed remedies reduce recovery options

Signature defects: Invalid execution may void agreement

Common mistakes to avoid when preparing this dated lease

Using an informal name instead of the legal entity name causes title and enforcement issues and can delay financing or registration.
Leaving maintenance obligations vague such as 'reasonable maintenance' rather than specifying schedules and responsible party increases dispute risk.
Failing to obtain proper insurance endorsements naming lessor as additional insured can result in uncovered claims and breach.
Not confirming signer authority (board resolution or power of attorney) leads to later challenges to contract validity.

eSignature pricing and capability snapshot for executing aircraft leases

Compare vendor starting prices and key features relevant to legal-quality execution and high-volume distribution when selecting an eSignature provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Premium tier)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Key dates and time-sensitive items to track

Track execution deadlines, insurance evidence, FAA filings, and payment dates to maintain compliance and protect interests.

W-9 / Tax Forms:

Provide a W-9 on request to payers; no fixed filing deadline (IRS guidance)

Insurance Certificate:

Deliver proof of insurance before aircraft delivery or first flight under lease

FAA Registration:

Update FAA registry promptly when ownership or lien status changes

Effective Date:

Agreed MM/DD/YYYY triggers obligations and insurance requirements

Payment Due Dates:

Observe scheduled rent dates and grace periods to avoid defaults

Milestone timeline for lease lifecycle

A sequential milestone view helps coordinate paperwork, delivery, and return activities across stakeholders.

01

Negotiation and Review

Drafting, legal review, and lender approvals occur before signing.

02

Execution

Signatures, notarization or RON, and exchange of initial payments happen here.

03

Aircraft Delivery

Handover of aircraft, transfer of keys, and confirmation of insurance and maintenance status.

04

End-of-Term

Return, inspection, repairs, and any buyout or renewal processing.

Who should sign and who typically approves the agreement

Lessor — CFO

The lessor's authorized officer or CFO signs for the owner entity, approves insurance limits, and confirms lien priorities; internal counsel or finance often reviews before execution to protect collateral.

Lessee — Operations Head

The lessee's operations manager or authorized executive signs to accept operational responsibilities, pilot qualifications, and payment obligations; lessee counsel verifies indemnities and maintenance commitments.

Frequently asked questions about executing the dated aircraft lease

Answers below address legality, signing methods, notarization, FAA issues, and common execution problems encountered with aircraft leases.

Need help? Contact support

Can this lease be signed electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and by UETA in most states; ensure intent, consent, signer attribution, and record retention are documented.
When is notarization required?
Notarization depends on state and transaction type; deeds and some security instruments commonly require acknowledgements. Confirm state notary and recording office rules before execution.
Do lenders accept eSigned leases?
Many lenders accept eSigned agreements if the platform provides a robust audit trail and, when needed, supports RON or other stronger authentication methods required by the lender.
How should FAA registration be handled?
Update the FAA registry when ownership or lien status changes and keep copies of registration and lien filings; consult FAA registry procedures for required forms and submission steps.
What happens if a name is entered incorrectly?
Incorrect legal names can invalidate filings, impair lien perfection, or delay financing. Use exact entity names and verify signing authority before execution.
How long should I retain the signed lease?
Keep originals for the full lease term plus several years; follow IRS minimums (IRC §6501(a)), and industry retention rules such as 6 years for HIPAA-related records (45 CFR §164.530(j)).

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