Establishing secure connection…Loading editor…Preparing document…

ALTA Statement for Real Estate

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ALTA STATEMENT FOR REAL ESTATE

Transaction Identifiers

Statement Date:     Escrow/File No.:

Transaction Type:    If Other, describe:

Property Identification

Parties

Financial Terms and Settlement Items

Purchase Price: $    Earnest Money / Deposit: $    Held By:

Title Insurance (Buyer charge): $    Title Insurance (Seller charge): $

Escrow / Closing Fee: $    Recording Fees: $    Transfer Taxes: $

Payoffs and Disbursements

Required Certifications and Disclosures

Lead-Based Paint Disclosure:

Known Mold or Environmental Hazard:

Prior Material Structural Damage or Repairs:

Flood Hazard Zone:

Defaults, Remedies, and Instructions

If any party defaults under this transaction, the non-defaulting party's remedies shall include specific performance, monetary damages, and the retention or return of deposits as provided in the purchase contract. Escrow/Title Agent is authorized to disburse funds only in accordance with the terms of the purchase agreement, written instructions of the parties, and applicable law.

Buyer and Seller acknowledge that the figures listed on this ALTA Statement are proposed settlement figures and are subject to final review, adjustment, and approval at closing. All prorations and adjustments shall be computed on a per diem or agreed basis and final amounts will be shown on the final closing statement.

Governing Law: This statement and any disputes arising out of the settlement shall be governed by the laws of the state where the real property is located, without regard to conflict of law provisions.

Entire Agreement: This ALTA Statement, together with the purchase agreement and escrow instructions, constitutes the entire agreement among the parties with respect to settlement allocations and supersedes prior discussions and preliminary settlement computations.

Escrow / Title Officer Certification

The undersigned Escrow/Title Officer certifies that, to the best of the officer's knowledge and belief, the foregoing statement is a true and accurate good faith computation of the anticipated settlement charges and disbursements for the transaction identified above, subject to final adjustment and verification at closing.

Officer Telephone:    Officer Email:

Buyer/Seller Printed Name(s):

By:

Date:

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What the ALTA Statement for Real Estate Is

The ALTA Statement for Real Estate is a standardized form used in U.S. real estate closings to disclose property, title, and transaction facts to title insurers, lenders, and closing agents. It summarizes the parties, legal description, recorded exceptions, existing liens, and representations relevant to issuing an ALTA title insurance policy. The form reduces ambiguity at closing and helps insurers and lenders identify issues that could affect coverage or loan underwriting, while serving as a contemporaneous record of what the parties disclosed at signing.

Why an ALTA Statement Matters in Closings

An ALTA Statement clarifies material facts that affect title risk and insurance coverage, supports lender underwriting, and helps avoid post-closing disputes. Where electronic signatures are used, ESIGN (15 U.S.C. ch. 96) and state UETA rules validate execution when intent, consent, attribution, and record retention are satisfied.

Why an ALTA Statement Matters in Closings

Who Typically Prepares and Receives the ALTA Statement

The ALTA Statement is prepared and reviewed by closing professionals to ensure accurate title and loan documentation at settlement.

  • Title companies and title examiners: prepare and verify ALTA Statements to align the title policy with recorded facts and exceptions.
  • Lenders and underwriters: review statements for lien, judgment, and mortgage details that affect loan approval and policy coverage.
  • Buyers and sellers or their closing attorneys: confirm disclosed information and sign to acknowledge representations and exceptions.

Accurate completion and timely distribution reduce underwriting delays, prevent coverage gaps, and document the parties’ knowledge at closing.

Primary Signers and Their Roles

Title Officer

A title officer or closer prepares the ALTA Statement, confirms the legal description and recorded exceptions, and coordinates signatures from buyers, sellers, lenders, and witnesses to support issuance of the title insurance policy.

Authorized Signer

An authorized signer includes buyers, sellers, corporate officers, or trustees with authority to execute closing documents; their capacity and name accuracy are verified against corporate resolutions or identity documents to prevent defects.

Required Information Commonly Included

Property Address: Full street address
Legal Description: Parcel legal description
Buyer/Owner: Full legal name
Seller/Grantor: Full legal name
Existing Liens: Mortgages, judgments
Title Exceptions: Recorded easements

Core Sections to Expect on a Professional ALTA Statement

A complete ALTA Statement groups transaction facts, title exceptions, signatory blocks, and insurer/lender references to support policy issuance and lender requirements.

Header

Identifies the transaction, closing date, lender and policy request information so the title insurer and lender can cross‑reference the title commitment.

Property Data

Includes street address, parcel ID, and full legal description as recorded; accuracy here prevents recording and coverage conflicts.

Owner/Buyer Details

Lists names and capacities of owners, buyers, and entities; corporate signers require authority documentation to avoid future challenges.

Existing Encumbrances

Summarizes mortgages, judgments, tax liens, and other recorded matters that may limit insurability or require payoff instructions.

Representations

Party attestations about occupancy, leases, known claims, and environmental matters that affect underwriting and endorsements.

Signature/Notary

Signature blocks for parties, witness lines if required, and a notary acknowledgment or jurat as mandated by state recording offices.

Step-by-Step: Completing an ALTA Statement at Closing

Follow a consistent sequence to prepare, verify, sign, and deliver the ALTA Statement so title and lender conditions are satisfied before policy issuance.

  • 01
    Prepare: Populate property, parties, and commitment reference fields from the title commitment.
  • 02
    Verify: Confirm names, legal description, and recorded exceptions against county records.
  • 03
    Sign: Obtain signatures, notarization, and witnesses as required by state law.
  • 04
    Deliver: Send the executed statement to the title insurer, lender, and closing file.

Customizing the ALTA Statement Workflow Online

Configure the digital template to match your closing workflow and required authentication before sending for signatures.

Field Configuration
Template Name Create a template labeled 'ALTA Statement' for reuse
Conditional Fields Show witness/notary fields only when state rules require them
Authentication Select email link, SMS code, or KBA per lender requirements
Signing Order Set signer sequence (buyer → seller → lender → notary)

Where to Send the Executed ALTA Statement

After execution, distribute the ALTA Statement to parties who rely on it for policy issuance and closing reconciliation.

  • Title Insurer: Primary recipient for underwriting and policy issuance.
  • Lender: Receives copy to satisfy underwriting and loan conditions.
  • Closing Agent: Retains executed copy in closing file and escrow records.
  • Borrower/Owner: Provides a signed copy for buyer or owner records.

Digital Signing and Distribution: Platform Capabilities to Check

Choose a platform that supports secure PDF handling, configurable templates, and required signer authentication for real estate closings.

  • File Formats: PDF and DOCX support for editable templates
  • Integrations: Works with Salesforce, Microsoft 365, NetSuite, Google Workspace
  • Authentication: Email, SMS code, KBA, or advanced options

Verify the provider offers audit trails, tamper-evident signatures, and any needed BAA or 21 CFR Part 11 support for regulated workflows.

eSignature Vendor Pricing Snapshot Relevant to ALTA Workflows

Compare starting price, trial availability, bulk send, audit trail, HIPAA support, and envelope limits when selecting an eSignature provider for real estate closings.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common Preparation and Completion Mistakes to Avoid

  • Using an incomplete or imprecise legal description, which can trigger recording rejections or title exceptions and delay closing for cure or amendment.
  • Mismatched party names between the ALTA Statement, deed, and lender documents, leading to underwriting holds and additional identity verification steps.
  • Failing to include required notary or witness acknowledgements under state law, resulting in an unenforceable record or need to re‑execute documents.
  • Overlooking recorded liens or judgments in the title commitment, causing unexpected payoff requirements or changes to policy exceptions at issuance.

Risks and Consequences of an Incorrect ALTA Statement

Underwriting Delay: Policy issuance may be postponed
Coverage Gap: Certain claims may be excluded
Loan Hold: Lender may suspend funding
Re-execution: Requires re-signing and additional notary work
Claim Exposure: Insurer may deny related claims
Increased Costs: Additional legal and recording fees

Frequently Asked Questions About the ALTA Statement

Answers to typical questions about execution, validity, corrections, and electronic workflows for ALTA Statements in U.S. real estate closings.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.