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ALTA Title Insurance Statement

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ALTA Title Insurance Statement

This ALTA Title Insurance Statement is made as of by and between Title Company Name: with principal address at (the "Title Company") and Insured Name: with mailing address at (the "Insured") concerning the real property commonly known as (the "Property").

RECITALS

WHEREAS, Title Company has prepared or will prepare a title commitment and related escrow closing documents for the Property under Commitment Number: and proposes to issue a title insurance policy or policies described below; and

WHEREAS, the Insured requires a statement from Title Company setting forth the terms, exceptions, endorsements, premiums and other particulars relevant to issuance of the proposed title insurance policy or policies as a condition to the transaction affecting the Property.

WHEREAS, the parties desire to memorialize the Title Company's present statement regarding coverage, exceptions and conditions pending issuance of a formal title insurance policy.

NOW, THEREFORE

In consideration of the mutual covenants and agreements herein contained, the parties agree as follows:

1. DEFINITIONS

For purposes of this Statement, the following terms have the meanings set forth: "Policy" means the title insurance policy or policies to be issued by Title Company; "Effective Date" means the date set forth above; "Covered Risk" means those matters expressly insured against by the Policy; and "Exceptions" means those matters excepted from coverage by the Policy.

2. STATEMENT OF TITLE INSURANCE COVERAGE

Subject to the terms, conditions, exceptions and endorsements set forth herein and in the Policy, Title Company states that upon issuance of the Policy it will insure, to the extent and in the amounts set forth in Section 3 below, the Insured's title to the Property against loss or damage sustained by reason of a Covered Risk. This Statement is provided solely to describe the Title Company's present position with respect to issuance of a Policy and does not itself constitute an insurance policy.

3. POLICY DETAILS

Policy Type:

Proposed Policy Number:    Insuring Amount: $    Premium: $

Premium Payment Date:    Effective Time: Upon recording of conveyance documents or as otherwise provided in the Policy.

4. EXCEPTIONS AND ENDORSEMENTS

The Policy, when issued, will be subject to standard printed exceptions and to the following specified exceptions and/or requirements which will survive issuance unless otherwise removed by endorsement:

Available Endorsements (if any): the Title Company may issue endorsements to modify coverage upon payment of additional premium and satisfaction of any underwriting requirements.

5. REPRESENTATIONS, WARRANTIES AND CONDITIONS

The Insured represents and warrants that the facts and data provided to Title Company for the preparation of the title commitment and issuance of the Policy are true, complete and not misleading as of the Effective Date. Title Company conditions issuance of the Policy upon fulfillment of all requirements set forth in the title commitment and payment in full of all premiums and fees due.

The Title Company expressly disclaims liability for matters not of record or for matters arising subsequent to the Effective Date except to the extent covered by the Policy when issued.

6. NOTICES

All notices, requests or other communications required or permitted under this Statement shall be in writing and delivered to the addresses set forth below by personal delivery, certified mail (return receipt requested) or overnight courier and shall be effective upon receipt.

7. AMENDMENTS; WAIVER; COUNTERPARTS

This Statement may be amended or modified only by a written instrument executed by both parties. No waiver of any provision of this Statement will be effective unless in writing and signed by the party waiving compliance. This Statement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

8. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Statement shall be governed by and construed in accordance with the laws of the state in which the Property is located, without regard to conflict of laws principles. This Statement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings. If any provision of this Statement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

9. DISPUTE RESOLUTION

Any dispute arising out of or related to this Statement shall be resolved by binding arbitration conducted in the county where the Property is located, unless the parties mutually agree otherwise in writing. Each party shall bear its own attorneys' fees and costs unless the arbitrator determines otherwise.

10. MISCELLANEOUS

The obligations of Title Company to issue the Policy are conditioned upon the accuracy of the representations made herein, satisfaction of all underwriting requirements and receipt of payment in full of all premiums, fees and costs. This Statement is not transferable without the prior written consent of the Title Company.

The Title Company certifies that this Statement is issued based upon an examination of the public records and the Title Company's files pertaining to the Property as of the Effective Date stated above, and that the information contained herein accurately reflects the Title Company's present assessment for the purpose of issuing the Policy, subject to the Conditions, Exceptions and Endorsements noted above.

Title Company:

By:

Date:

Insured:

By:

Date:

Enter text✕

What the ALTA Title Insurance Statement Is and why it matters

The ALTA Title Insurance Statement is a standardized disclosure used in U.S. real estate closings to summarize property title facts, exceptions, and endorsements for the title insurer and lender. It documents ownership, legal description, liens, easements, and other matters the insurer uses to underwrite coverage and determine exceptions to the policy.

Why using a correct ALTA Title Insurance Statement reduces closing risk

A complete, accurate statement helps the title insurer identify exceptions and endorsements, lowers the chance of underwriting delays, and provides a clear record for lenders and buyers. It supports enforceability under the ESIGN Act (15 U.S.C. §7001) when executed electronically.

Why using a correct ALTA Title Insurance Statement reduces closing risk

Core sections included in a professional ALTA Title Insurance Statement

A standard ALTA Statement groups facts that title underwriters evaluate. Each section collects legal identifiers, mortgage/lien details, recorded exceptions, survey and inspection notes, closing party data, and any requested endorsements.

Property Identification

Legal description, parcel number, and street address used to match county records and insurer underwriting files.

Owner Information

Grantor/grantee names and vesting; matches to IDs and prior deeds to confirm chain of title.

Encumbrances

Recorded liens, mortgages, judgments, and tax liens listed so the insurer can identify matters to be paid or excepted.

Easements & Rights

Utility easements, access rights, and restrictive covenants that may affect marketable title or require endorsement.

Survey / Inspection Notes

Survey exceptions, boundary discrepancies, or onsite findings that alter coverage or require survey-related endorsements.

Requested Endorsements

Lender and buyer endorsement requests (e.g., survey, environmental) that modify policy coverage and premium calculation.

Step-by-step: completing an ALTA Title Insurance Statement at closing

Follow these practical steps to gather data, verify records, and submit the statement to the title insurer and lender.

  • 01
    Gather documents: Collect recorded deeds, mortgages, surveys, and payoff statements.
  • 02
    Fill core fields: Enter owner, legal description, and property identifiers first.
  • 03
    List exceptions: Include any known liens, easements, or recorded restrictions.
  • 04
    Sign and deliver: Obtain signatures, notarization if required, and send to insurer.

Configuring an online workflow for ALTA Statement completion

Design a digital workflow to collect inputs, assign reviewers, and route the completed statement to insurer and lender.

Field Configuration
Owner Information Field Required | Text
Legal Description Field Required | Large text
Recorded Documents Upload Optional | PDF upload
Signature Block Required | eSign field

Where to send the completed ALTA Title Insurance Statement

A standard routing pattern ensures the insurer, lender, and settlement agent receive the signed statement for underwriting and closing.

  • Title Officer: Primary recipient for underwriting review.
  • Lender/Servicer: Received for loan file and endorsement decisions.
  • Settlement Agent: Included with closing package and HUD settlement statements.
  • Borrower/Buyer: Copy provided for borrower records.

Technical considerations for eCompletion and eDelivery

Ensure the eSignature platform and file formats meet legal, security, and recordkeeping needs before eSigning the ALTA Statement.

  • File Formats: PDF, DOCX supported
  • Authentication: Email or SMS codes
  • Security: TLS and AES encryption

Which parties typically complete or rely on the ALTA Title Insurance Statement

Clear role assignment and checklisting speed underwriting and reduce post-closing title issues.

  • Title companies and underwriters prepare and review the statement to determine exceptions and endorsements.
  • Lenders use the statement to confirm lien priority and assess which endorsements are required.
  • Buyers, sellers, and settlement agents rely on the statement to verify disclosed matters at closing.

Essential data fields and short-value checklist

Owner Name: Exact legal name
Property Address: Street, city, state, ZIP
Legal Description: Plat or metes/ bounds
Recording Info: Instrument number/date
Liens / Mortgages: Holder and instrument
Requested Endorsements: Survey, environmental, other

Common preparation mistakes to avoid

  • Using abbreviated or inconsistent party names that do not match recorded deeds, causing search mismatches and underwriting delays.
  • Omitting recorded exceptions such as tax liens or mechanic’s liens that later become insurer exceptions or subject to claims.
  • Failing to attach required supporting documents (recorded deeds, payoff statements, surveys) which slows underwriting and increases follow-up requests.
  • Submitting unsigned or improperly dated statements, including missing notarizations where the county or lender explicitly requires them.

Consequences of incorrect or incomplete ALTA Statements

Underwriting Delays: Insurer queries and underwriting hold
Increased Premium: Endorsements or exceptions raise costs
Coverage Gaps: Unlisted defects may be excluded
Post-Closing Claims: Buyer or lender loss exposure
Recording Issues: Title chain ambiguities persist
Regulatory Risk: Notarization errors impede title use

Practical timelines and expectations during closing

Key timing items influence when the ALTA Statement is prepared, reviewed, and finalized; meeting these deadlines reduces last-minute delays.

Preparation Timeline:

Prepare draft statement during title search phase, before closing date

Underwriter Review:

Allow 2–5 business days for underwriting questions on typical transactions

Signature Timing:

Sign at or before closing; notarize where required by state or lender

Delivery to Insurer:

Submit final statement and supporting docs immediately after closing

Recording:

Record deed per county timing; prompt recording preserves lien priority

Practical examples of ALTA Title Insurance Statement use

Two concise scenarios illustrate how the ALTA Statement appears in common closing workflows.

Suburban Purchase

Title officer prepares statement from county records and seller disclosures.

  • Lender requests survey endorsement to remove survey exception.
  • After signatures and endorsements are documented, the insurer issues policy with the agreed endorsements and the deed is recorded.

Commercial Refinance

Borrower supplies recent recorded mortgage and lease documents.

  • Title company lists existing leases and mechanic’s liens as exceptions.
  • Lender reviews, requests payoff verification, and the insurer issues a refinance endorsement after payoffs post.

Typical eSignature vendor pricing and compliance for ALTA Statement workflows

When choosing eSignature tools for ALTA Statement completion, compare price models, bulk send, audit trails, HIPAA support, and envelope limits across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about ALTA Title Insurance Statements and eSigning

Answers to common questions about validity, notarization, electronic signatures, and handling errors when preparing an ALTA Statement.


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