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Amendment of Claim of Lien

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STOP NOTICE

TO:

STATE OF MISSISSIPPI

COUNTY OF

NOTICE is hereby given that does hereby claim a lien on the following described real property situated in County, Mississippi, to-wit:

LEGAL DESCRIPTION:

The aforesaid Lien is in the amount of $ , which is the unpaid balance for goods, materials and services furnished in the construction of the improvements on the above described real property, at the request of the owner of said property, and wife, . Suit has not been filed. The Contract has not been filed or recorded.

The undersigned claims a contractors and materialmen's lien under the provisions of Mississippi Code Annotated Section 85-7-131 and § 85-7-133 (Supp. 1990).

WITNESS my signature this the day of , 20

BY:

You are hereby given a Stop Notice not to advance additional funds to until this debt is paid.

STATE OF MISSISSIPPI

COUNTY OF

PERSONALLY appeared before me, the undersigned authority in and for the county and state aforesaid, the within named who acknowledged to me that he/she is President of and who acknowledged that he signed and delivered the above and foregoing instrument on the date and year therein mentioned, for and on behalf of said corporation after first having been duly authorized so to do and has personal knowledge of the books and accounts of said corporation and acknowledged to me that all matters, facts and things set forth in the above and foregoing STOP NOTICE are true and correct as therein stated and signed and delivered a true and correct copy of the foregoing STOP NOTICE on behalf of said corporation as in such cases required by law on the day and date herein written.

NOTARY PUBLIC

GIVEN under my hand and official seal, this the day of , 20

MY COMMISSION EXPIRES:

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What an Amendment of Claim of Lien Does and when it’s used

An Amendment of Claim of Lien is a recorded legal document that modifies a previously filed mechanic’s or construction lien. Typical amendments change the claimed amount, correct party names, extend or shorten the claim period, or clarify the property description. The amendment must reference the original claim, identify the record where it appears, and be signed by the claimant (or authorized agent). Once recorded in the appropriate county office, the amendment becomes part of the public lien record and affects title searches and encumbrance priority.

Why you might prepare an Amendment of Claim of Lien

Use an amendment to correct errors, preserve lien rights when amounts change, or update parties and dates without re-filing a brand-new claim. It keeps the public record accurate and helps avoid disputes over the lien’s scope while maintaining the original filing date's priority when permitted by law.

Why you might prepare an Amendment of Claim of Lien

Typical parties involved with amendment filings

Several stakeholders commonly prepare or receive amendments; responsibilities differ by role.

  • Contractors and subcontractors who need to correct or increase previously recorded amounts.
  • Property owners, lenders, or title companies reviewing recorded encumbrances during transactions.
  • Lien attorneys and filing agents who prepare, notarize, and record amendments on behalf of claimants.

Each party must verify the amended content matches statutory requirements in the recording jurisdiction to avoid filing defects or challenges.

Core parts you’ll find on a professional amendment form

A complete Amendment of Claim of Lien follows a consistent structure so county recorders and third parties can identify the relationship to the original filing and the precise change being made.

Reference

Original claim title and recording information, including recorder book/page or document number, to link the amendment to the prior filing.

Claimant

Full legal name and mailing address of the original claimant or assignee to establish who is making the amendment and where notices should be sent.

Property

Legal description or parcel number of the encumbered real property to ensure the amendment affects the correct parcel(s).

Amendment Details

Clear statement of what is changed (amount, dates, parties, description) and the new figures or language replacing the prior text.

Notary Block

Acknowledgement or jurat required by the recording jurisdiction, with notary signature, seal, and date if notarization is mandatory.

Signature Lines

Signature, printed name, title (if signing for an entity), and date; capacity of signer must be clear (owner, agent, attorney).

Step-by-step: preparing and recording an amendment

Follow these sequential steps to prepare, verify, and submit an Amendment of Claim of Lien.

  • 01
    Locate original claim: Confirm exact recorder reference and language to be amended.
  • 02
    Draft amendment: State the amendment clearly and reference the original filing number.
  • 03
    Sign and notarize: Obtain required signatures and a notary acknowledgement if the county requires it.
  • 04
    Record and serve: File with the county recorder and serve affected parties per local rules.

How to configure a digital workflow for amendments

A consistent e-filing workflow reduces errors: prepare the file, add fields, authenticate signers, and route for recording.

Field Configuration
Document Template Use a saved template with placeholders for original record details.
Signer Authentication Require email plus optional SMS code or ID verification for higher assurance.
Notary / RON Enable remote online notarization when permitted by the state.
Recording Export Export final PDF/A with audit trail for county submission.

Digital signing and eSubmission requirements

Use a platform that supports secure signatures, audit trails, and the file formats accepted by recorders.

  • File Formats: PDF or PDF/A
  • Signer Auth: Email, SMS, KBA optional
  • Integrations: Salesforce, NetSuite, Procore, Box, Google Workspace

Where to file and how amendments are submitted

Recording and service procedures vary; confirm the destination and required supporting materials before submission.

  • County Recorder: Primary office for real property lien filings in most jurisdictions.
  • Clerk of Court: Some states route mechanic’s liens through circuit court clerks.
  • E-recording Portal: Many counties accept electronic uploads via approved vendors.
  • Service Recipients: Serve property owner, general contractor, and lender as required by statute.

Required data elements to include on the amendment

Original filing: Exact document ID
Claimant information: Full legal name
Property details: Legal description or parcel
Amendment text: Precise change language
Signature date: MM/DD/YYYY
Notary block: Acknowledgement or jurat

Common pitfalls when preparing an amendment

  • Referencing the wrong recorder document number, which severs the link to the original claim and may require re-filing.
  • Failing to notarize when the county requires an acknowledgement — clerks often reject unacknowledged amendments.
  • Ambiguous amendment language that does not clearly show whether the amount increases or decreases, inviting disputes.
  • Not serving required parties after recording, which can lead to procedural challenges or late objections.

Consequences of incorrect or invalid amendments

Recording Rejection: Clerk may refuse to record
Loss of Priority: Original lien priority may be affected
Liability Exposure: Potential damages or sanctions
Title Delays: Closings and financing may be delayed
Additional Costs: Re-filing and legal fees
Statute Limits: Potential loss of enforcement rights

Common eSignature vendor pricing and capabilities

Compare starting price, trial availability, bulk send, audit trail, and HIPAA support across vendors to choose an appropriate eSignature solution.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No trial No trial Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes (BAA) Yes (BAA) Limited Limited

Practical tips to ensure a clean amendment and smooth recording

Adopt consistent drafting, verification, and submission procedures to avoid rejections and disputes.

Confirm original reference
Always verify the original claim’s recorder index or document number and include it verbatim on the amendment to ensure it's cross-referenced correctly.
Use precise amendment language
State changes in plain, specific terms (e.g., 'increase amount to $X' or 'correct claimant name to Y') so clerks and third parties clearly understand the scope.
Follow local notarization rules
Check county or state requirements for acknowledgements, jurats, or RON sessions before signing; missing notarial elements commonly cause rejections.
Keep an audit trail
Retain signed PDFs, certificate of completion, and proof of service to defend priority and respond to title searches or disputes.

Realistic scenarios where an amendment is used

These brief examples show typical reasons for amendments and the practical outcomes once recorded.

Correction of Claimant Name

A subcontractor discovers a spelling error in the recorded claim

  • The amendment corrects the legal name
  • After recording the corrected claim, title insurers update searches and the lien remains enforceable under the corrected claimant.

Increase in Claimed Amount

A contractor identifies additional unpaid change orders after filing

  • The amendment increases the stated amount and itemizes added charges
  • Recording the amendment preserves the claim while notifying owners and lienholders of the adjusted balance.

Frequently asked questions about amendments and recording issues

Answers to common questions about validity, notarization, filing location, and correcting recorded mistakes.


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