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AML Compliance Set

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AML COMPLIANCE SET

This Anti-Money Laundering Compliance Agreement ("Agreement") is entered into as of between Client Name: , with principal address , and Entity Type: (the "Company"); and Service Provider Name: , with principal address , and Entity Type: (the "Provider").

RECITALS

WHEREAS, the Company engages in financial or fiduciary activities subject to applicable anti-money laundering and counter-terrorist financing laws and regulations; and

WHEREAS, the Provider represents that it maintains and will operate an AML program reasonably designed to detect, prevent and report suspicious activity and to comply with applicable law; and

WHEREAS, the parties desire to set forth their respective obligations with respect to customer due diligence, transaction monitoring, reporting, recordkeeping and related audit and cooperation procedures.

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows:

1. DEFINITIONS

1.1 "AML Program" means written policies, procedures and internal controls designed to ensure compliance with applicable anti-money laundering laws, including customer identification, transaction monitoring, sanctions screening, and suspicious activity reporting.

1.2 "Customer Due Diligence" or "CDD" means the process of identifying and verifying the identity of Customers, beneficial owners and authorized persons, and assessing risk appropriate to the relationship.

1.3 "SAR" means a suspicious activity report or equivalent filing required by applicable law.

2. PROVIDER AML OBLIGATIONS

2.1 The Provider shall maintain and administer an AML Program that: (a) complies with applicable law; (b) establishes customer identification and verification procedures proportionate to risk; (c) implements persistent transaction monitoring and sanctions screening; and (d) documents and retains records necessary to support compliance and any subsequent examinations by competent authorities.

2.2 The Provider shall perform Enhanced Due Diligence for high-risk customers, including politically exposed persons and customers located in jurisdictions with identified AML deficiencies. Enhanced measures shall include, at minimum, obtaining source of funds documentation, ongoing transaction monitoring with heightened thresholds, and senior management approval prior to onboarding.

3. KYC, IDENTIFICATION AND SCREENING

3.1 The Provider shall: (a) verify identity using reliable, independent source documents, data or information; (b) screen customers, beneficial owners and related parties against applicable sanctions, watch lists and negative media on an ongoing basis; and (c) maintain evidence of verification and screening actions sufficient to demonstrate compliance.

3.2 The Provider will reject or block transactions if required by applicable sanctions or if the Provider reasonably suspects criminal activity, and will notify the Company promptly of any such actions.

4. SUSPICIOUS ACTIVITY REPORTING

4.1 The Provider shall file SARs and any equivalent reports required by law and shall notify the Company of any reportable suspicious activity affecting the Company's accounts or customers, except where notice is prohibited by law or regulation.

5. RECORDKEEPING AND AUDIT

5.1 The Provider shall retain records relating to customer identification, transactions, screening, SARs and AML Program documentation for a period of not less than five (5) years following the date of account closure or final transaction, or such longer period as required by law.

5.2 Upon reasonable notice, the Provider shall permit the Company or its designated auditor to review relevant AML records and compliance procedures to the extent permitted by law, subject to confidentiality obligations.

6. TRAINING AND POLICIES

6.1 The Provider shall provide periodic AML training to relevant personnel, tailored to role and risk, and shall document training attendance and content.

7. REPORTING BREACHES AND MATERIAL CHANGES

7.1 The Provider shall notify the Company in writing within two (2) business days of discovery of any material breach of its AML obligations, any regulatory inquiry, or any enforcement action that materially affects the Provider's ability to perform under this Agreement.

8. REPRESENTATIONS AND WARRANTIES

8.1 Each party represents and warrants that it is duly organized, in good standing and has the authority to enter into this Agreement; that its performance will comply with applicable laws; and that no governmental order prevents performance.

9. INDEMNIFICATION

9.1 Each party shall indemnify, defend and hold harmless the other party from and against any claims, losses, fines, penalties and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's breach of this Agreement, negligence, willful misconduct or failure to comply with applicable AML laws.

10. TERM; TERMINATION

10.1 This Agreement shall commence on the Effective Date and continue until terminated by either party upon thirty (30) days' prior written notice. Either party may terminate immediately for cause if the other party materially breaches a representation or obligation under this Agreement and fails to cure within ten (10) business days after written notice.

11. CONFIDENTIALITY

11.1 Each party shall keep confidential information received from the other and shall not disclose such information except as required by law, regulation, or court order. Where disclosure is required, the receiving party shall provide prompt notice to allow the disclosing party an opportunity to seek protective relief.

12. NOTICES

Notices shall be sent to the addresses set forth above or to such other address as either party designates in writing, and shall be effective upon receipt.

13. AMENDMENT; WAIVER; COUNTERPARTS

13.1 This Agreement may be amended only by a written instrument signed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party granting the waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original.

14. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

14.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction chosen by the parties below in the Governing Law selection without regard to conflict of laws principles.

14.2 Entire Agreement. This Agreement contains the entire understanding of the parties with respect to its subject matter and supersedes all prior agreements and understandings related to AML compliance between the parties.

14.3 Severability. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

15. CERTIFICATIONS

By execution below, the Provider certifies that it has implemented and will maintain an AML Program meeting the standards set forth in this Agreement, that it will promptly notify the Company of any material failure to comply with applicable AML laws, and that the statements provided to the Company regarding AML controls are true and complete to the best of the Provider's knowledge.

ADDITIONAL PROVISIONS

The parties may include additional operational procedures or service-level obligations in an annex or statement of work executed by both parties and incorporated herein by reference.

Company Printed Name:

By:

Date:

Provider Printed Name:

By:

Date:

Enter text✕

What the AML Compliance Set Contains and Why It Exists

The AML Compliance Set is a standardized package of policies, forms, and records used to implement an anti-money laundering program under U.S. law. Typical contents include an AML policy, customer due diligence (CDD) and Know Your Customer (KYC) intake forms, beneficial ownership disclosures, transaction monitoring rules, suspicious activity report (SAR) templates, employee training logs, and audit-trail documentation. The set helps firms meet Bank Secrecy Act (BSA) and related FinCEN expectations, document internal controls, and retain consistent records for examinations and audits while supporting e-signature and secure storage workflows.

Why a Complete AML Compliance Set Matters

A complete AML Compliance Set documents required controls, clarifies staff responsibilities, and creates an auditable record that supports regulatory examinations and enforcement inquiries. It reduces gaps in customer screening, helps meet filing obligations, and centralizes evidence of ongoing monitoring and training.

Why a Complete AML Compliance Set Matters

Who Prepares and Uses an AML Compliance Set

Typical users range across regulated businesses that must implement AML controls and their support teams.

  • Banks, credit unions, and money services businesses responsible for BSA/AML compliance and SAR filing.
  • Fintechs and virtual asset service providers conducting KYC, sanctions screening, and transaction monitoring.
  • In-house compliance, legal teams, and external auditors managing policies, training, and examinations.

Responsibility usually sits with the designated AML compliance officer supported by operations, risk, and legal functions.

Core Components Included in a Professional AML Compliance Set

A robust set combines policy documents, intake forms, monitoring rules, reporting templates, training documentation, and evidence trails that together show ongoing compliance activities.

AML Policy

A written program outlining governance, risk-based controls, reporting procedures, recordkeeping, and designation of the AML compliance officer for regulatory compliance and internal guidance.

Risk Assessment

A documented customer and product risk assessment that maps inherent risks, control gaps, mitigation steps, and periodic review frequency for supervisory review.

CDD / KYC Forms

Standardized forms for customer identification, verification steps, beneficial owner disclosure, and risk-scoring inputs used at onboarding and periodic refresh.

SAR & Reporting

Preformatted SAR templates and escalation workflows that capture required facts, chronology, and internal approvals for timely FinCEN filing.

Monitoring Rules

Transaction monitoring parameters, alert thresholds, and investigation flowcharts aligned to risk tiers and documented for auditability.

Training & Records

Employee training logs, attestations, and audit-trail evidence showing completion, plus versioned policy change records for examinations.

Essential Data Elements to Collect

Customer Name: Legal full name
Tax Identifier: EIN or SSN/TIN
Date of Birth: MM/DD/YYYY
Address: Street, city, state, ZIP
ID Documents: Passport or driver license
Beneficial Owner: Ownership percentage details

Step-by-Step: Completing the AML Compliance Set

Follow these steps in order to create a defensible, auditable AML file for a customer or account.

  • 01
    Gather Documents: Collect ID, formation documents, and source-of-funds evidence.
  • 02
    Complete CDD: Enter customer data and beneficial owner information fully.
  • 03
    Verify Identity: Perform ID credential analysis and sanctions screening.
  • 04
    Document Decisions: Record risk score, rationale, and any escalation actions.

How to Configure the AML Set for Online Completion

Configure fields, conditional logic, and signer authentication to match your risk profile and audit needs.

Field Configuration
Identity Fields Set required; enable document upload
Conditional Fields Show beneficial owner fields for entity types
Authentication Enable SMS or KBA for high-risk signers
Audit Trail Record timestamps, IP, and version history

Where Completed AML Files Typically Go

Routing depends on the action required: internal review, regulatory filing, or secure archival.

  • Internal Review: Compliance officer receives the completed packet for investigation
  • SAR Filing: Submit suspicious activity reports to FinCEN via BSA E-Filing
  • Regulator Response: Provide requested files to examiners or auditors
  • Secure Archive: Store final, signed records in a tamper-evident repository

Technical Considerations for eSubmission and Storage

Ensure your signing and storage platform meets document format, authentication, and audit-trail needs before eSubmission.

  • Formats: PDF, DOCX, HTML, Excel supported
  • Integrations: CRM and cloud storage integrations available
  • Security: TLS in transit and AES-256 at rest

Platforms with API access and SSO simplify automated intake, preserve audit evidence, and reduce manual handling for high-volume compliance programs.

Typical Timelines and Filing Expectations for AML Tasks

Timelines depend on regulatory triggers and internal risk thresholds; prioritize timely verification and reporting.

Onboarding Verification:

Complete identity verification at account opening or within a documented onboarding window

Beneficial Ownership Collection:

Collect BO information when a new legal entity customer opens an account

SAR Filing Window:

File SARs promptly; FinCEN guidance generally expects filing within 30 calendar days of detection

Policy Review:

Perform risk assessment and policy review at least annually

Access to Records:

Ensure signed files are retrievable for exams per retention rules

Consequences of an Incomplete or Incorrect AML Set

Civil Fines: Monetary penalties and forfeiture actions
Criminal Liability: Prosecution for willful violations
SAR Failures: Late or missing filings increase enforcement risk
OFAC Violations: Sanctions-related penalties and restrictions
Reputational Harm: Loss of customer and partner trust
Program Deficiencies: Regulatory orders, consent decrees, supervision

eSignature Vendor Comparison for Delivering an AML Compliance Set

Comparison focuses on starting price, trial availability, bulk sending, audit trail, HIPAA support, and envelope caps to inform platform selection.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by promotion Varies by plan Varies Varies
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About the AML Compliance Set

Answers to common questions on signing, filing, retention, and evidence needed for regulators.


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