Establishing secure connection…Loading editor…Preparing document…

AML Package Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

AML PACKAGE DOCUMENT

Parties

Recitals

WHEREAS, Service Provider is engaged in the business of providing anti-money laundering compliance services, transaction monitoring, customer due diligence, sanctions screening, and related advisory services; and

WHEREAS, Client requires the services of Service Provider to assemble, review, and maintain an AML Package in respect of Client's onboarding and ongoing monitoring obligations, and to provide attestations and records necessary to demonstrate compliance with applicable anti-money laundering and sanctions obligations; and

WHEREAS, the parties desire to set forth their understanding and the terms under which Service Provider will prepare, deliver, and maintain the AML Package for Client.

Scope of Services

Service Provider will perform the services described below (the "Services"). The Services shall include preparation and delivery of an AML Package consisting of KYC documentation, beneficial ownership records, sanctions screening reports, risk assessment, source-of-funds documentation review, and maintenance instructions for Client records.

Client Identification and Documentation Checklist

Client shall deliver the documents and attestations checked below. Service Provider's obligations to provide the AML Package are conditioned on receipt of satisfactory versions of the required documents.

Government-issued photo identification for principal(s)

Proof of address (recent utility bill, bank statement)

Corporate formation and ownership records (articles, shareholder register)

Beneficial owner declaration and identification

Source of funds / source of wealth documentation

List of authorized signatories with specimen signatures

Tax identification documentation (if applicable)

FATCA/CRS self-certification (if applicable)

Payment Terms

Client shall compensate Service Provider for the Services in accordance with the terms set forth below. Fees are exclusive of taxes and disbursements unless otherwise stated.

All amounts outstanding beyond the specified due date shall accrue interest at the rate specified above and Client shall reimburse Service Provider for any reasonable costs of collection, including legal fees.

Term and Termination

This Agreement begins on Month Day Year and continues until Month Day Year unless earlier terminated as provided herein.

Either party may terminate for material breach that remains uncured after the notice period set forth above. Service Provider may suspend Services immediately if Client fails to provide required KYC documentation or if continued performance would cause Service Provider to violate applicable laws or sanctions regimes.

Confidentiality

Each party (the "Receiving Party") shall keep confidential all Confidential Information disclosed by the other party (the "Disclosing Party") and shall not use such Confidential Information except to perform its obligations under this Agreement. "Confidential Information" includes non-public personal data, KYC documents, beneficial ownership information, screening reports, and non-public methodologies and risk ratings. Confidential Information does not include information that is or becomes publicly available other than through breach of this Agreement, or information lawfully obtained from a third party without confidentiality obligations.

The Receiving Party may disclose Confidential Information to its employees, agents, auditors, or advisors who have a need to know and who are bound by equivalent confidentiality obligations. Each party shall implement and maintain reasonable physical, technical, and administrative safeguards to protect Confidential Information. Confidentiality obligations survive termination for a period of five (5) years, except that personal data and identity documents shall be retained or disposed of in accordance with applicable law and the Record Retention clause below.

Sanctions, Screening and Compliance Obligations

Service Provider shall perform sanctions and PEP screening using its standard screening tools and shall report any matches or potential matches to Client promptly. Client represents and warrants that all information provided to Service Provider is true, complete and not misleading, and Client shall notify Service Provider without delay of any material changes to that information. Service Provider does not guarantee that screening will identify all matches or that regulatory authorities will accept the conclusions of a screening report; Client retains ultimate responsibility for regulatory compliance.

Record Retention and Audit Rights

Service Provider shall retain copies of materials created in providing the AML Package for a period required by applicable law and as otherwise agreed in writing. Client authorizes Service Provider to retain copies of Client's KYC documents for recordkeeping and regulatory reporting purposes. Upon reasonable notice, Client or its auditors may inspect documents and records directly related to the Services, provided that such inspection does not unreasonably interfere with Service Provider's business and that confidentiality protections are observed.

Representations; Indemnity

Each party represents that it has the power and authority to enter into this Agreement. Client shall indemnify and hold harmless Service Provider from and against any losses, liabilities, claims, fines or expenses arising from Client's failure to provide accurate or timely information, or from Client's breach of any representation or warranty. Service Provider's liability for negligence or breach shall be limited to direct damages and capped at the total fees paid by Client for the Services in the twelve (12) months preceding the claim; neither party shall be liable for consequential, special or punitive damages.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified below. The parties submit to the exclusive jurisdiction of the courts of that jurisdiction for any disputes arising under this Agreement.

Entire Agreement

This Agreement, together with any appendices or schedules, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, understandings and agreements. Any amendment or modification shall be effective only if reduced to writing and executed by duly authorized representatives of both parties.

Acknowledgements and Certifications

By signing below, Client certifies that the information and documents provided are true, accurate, and complete to the best of Client's knowledge, that Client will promptly notify Service Provider of any material changes, and that Client consents to Service Provider's collection and retention of Client records for compliance purposes as described in this Agreement.

Service Provider certifies that it will perform Services in accordance with its published policies and applicable legal obligations, and will notify Client of any material concerns discovered during execution of the Services.

Service Provider:

By:

Date:

Client:

By:

Date:

Enter text✕

What the AML Package Document Is and when it's used

An AML Package Document is a consolidated set of forms, attestations, and supporting records used to perform customer due diligence, verify identity, and document anti‑money laundering checks. It typically bundles CIP/KYC elements, beneficial ownership disclosures, risk-scoring outputs, supporting ID copies, and any required certifications or acknowledgements. Institutions use the package for onboarding, periodic review, and audit readiness so that decisions and evidence are captured in a single, auditable record that demonstrates adherence to BSA/AML compliance expectations.

Why a complete AML Package Document matters

A complete AML Package Document reduces regulatory risk by centralizing evidence of identity, ownership, and risk assessment; it streamlines reviews, supports supervisory examinations, and shortens response time for investigations or SAR filing requirements.

Why a complete AML Package Document matters

Who prepares and relies on an AML Package Document

Primary users who prepare or rely on AML Package Document files include compliance teams, onboarding staff, and relationship managers.

  • Compliance officers responsible for CIP, ongoing monitoring, and SAR escalation.
  • Onboarding and KYC specialists who gather documents and perform identity checks.
  • Relationship managers or business lines who rely on documented risk decisions.

Secondary stakeholders include internal audit, legal, and regulators who review documented due diligence and decision rationale.

Typical signers and document owners

Chief Compliance Officer

Senior compliance leader who reviews policy-level exceptions, certifies program adequacy, and signs attestations that the institution’s AML controls meet applicable regulatory expectations.

Onboarding Specialist

Operational user responsible for collecting KYC documents, performing identity verification checks, recording beneficial ownership, and completing the AML Package Document for escalation or filing.

Key components you should include in a professional AML Package Document

A professional package groups identity evidence, ownership data, risk findings, and approval records so reviewers can validate decisions quickly during onboarding or an exam.

CIP Checklist

A fielded checklist that lists collected identity documents, verification methods used (document scan, ID check vendor), and the date and outcome of each check.

Beneficial Ownership

Disclosure of ownership and control for legal entities, with percentages, supporting documentation, and attestations to satisfy beneficial ownership rules.

Risk Assessment

Documented risk score, risk factors considered, and rationale for any enhanced due diligence or decision to accept the relationship.

Transaction Snapshot

Relevant transaction history or anticipated activity that informed onboarding risk decisions, red flags, and monitoring thresholds.

Supporting Documents

Scanned IDs, corporate formation records, tax IDs, utility bills, and any third‑party reports used in verification and ownership checks.

Approval Log

Signatures, dates, reviewer comments, escalation notes, and audit trail entries documenting who approved the onboarding or exception.

Required information elements for the AML Package Document

Customer Name: Full legal name
Tax Identifier: TIN or EIN
Date of Birth: MM/DD/YYYY
Residential Address: Street, city, state, ZIP
Beneficial Owners: Names and ownership %
Verification Method: Document or vendor used

Step-by-step: preparing and finalizing an AML Package Document

Use this sequential checklist to assemble, verify, approve, and archive the AML Package Document so each stage is auditable.

  • 01
    Collect Documentation: Gather IDs, formation records, and proof of address.
  • 02
    Perform Verification: Run vendor checks, watchlists, and adverse media searches.
  • 03
    Complete Risk Assessment: Assign a risk score and note enhanced due diligence.
  • 04
    Approve and Sign: Obtain required signatures and capture an audit trail.

Where the AML Package Document travels in your workflow

Typical routing moves the package from intake to verification, to reviewer, and then to archival — track each handoff in the audit log.

  • Intake: Frontline staff collect and upload materials.
  • Verification: Automated checks and manual review occur here.
  • Approval: Compliance certifies and signs final decision.
  • Archive: Store with retention metadata and audit trail.

Typical configuration settings for digital AML package workflows

Configure fields, authentication, and retention rules to match your compliance requirements and internal control framework.

Field Configuration
Required Fields Customer name, TIN, DOB, address, beneficial owner
Authentication Email + SMS OTP or vendor KBA for high risk
Document Formats Accept PDF, DOCX, scanned images
Retention Rule Attach metadata and automatic archive on closure

Technical considerations for eSigning and submission

Ensure the eSignature platform supports required file types, audit trails, and the level of signer authentication your compliance program needs.

  • File Types: PDF, DOCX, HTML, Excel
  • Integrations: CRM and document storage integrations
  • Authentication: Email, SMS OTP, vendor KBA

Comparing eSignature pricing and key features for AML packages

Basic vendor pricing and capability indicators to consider when selecting an eSignature provider for secure AML Package Document workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day Varies Varies Varies Varies
Bulk Send Yes Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Regulatory and operational risks from incomplete or incorrect AML packages

Regulatory Fines: Significant monetary penalties
SAR Failures: Missed filings or late reporting
Onboarding Delays: Business acceptance delays
Reputational Harm: Loss of trust and business
Operational Cost: Increased remediation expense
Legal Exposure: Civil or enforcement actions

Common mistakes when preparing AML Package Documents

  • Incomplete identification details or mismatched names that prevent automated matches and trigger manual review.
  • Missing beneficial ownership data for entities that meet ownership thresholds, leading to regulatory questions or delayed onboarding.
  • Storing scanned IDs insecurely or transmitting PHI without required safeguards, increasing privacy and compliance risk.
  • Failing to capture an audit trail for reviewer actions, which complicates examinations and weakens defensible decisioning.

Practical tips for accurate and efficient AML Package Document completion

Adopt repeatable templates, automated checks, and standardized storage to reduce errors and speed reviewer handoffs.

Use Standard Templates
Create pre‑populated templates for common entity types to reduce variance and error.
Capture Audit Data
Record timestamps, signer identity, and IP to support traceability and examinations.
Limit PHI Exposure
Only collect PHI when required and apply BAAs and encryption for transmission and storage.
Schedule Periodic Review
Re‑verify high‑risk relationships at defined intervals and document the results.

Real-world examples of AML Package Document use

Two representative scenarios show how the AML package supports onboarding and audit processes.

Regional Bank Onboarding

A mid‑sized bank consolidates KYC and ownership documents into a single PDF package

  • The compliance team runs third‑party ID verification and documents outcomes
  • The consolidated package reduced manual follow-ups and simplified examination responses by creating a single source of truth for auditors.

Title Company Transaction

A title firm attaches beneficial ownership and source‑of‑fund documents to closing packages

  • Lenders and escrow agents review the same package for consistency
  • Consistent packaging helped prevent closing delays and provided a clear audit trail for post‑closing reviews.

Frequently asked questions about the AML Package Document

Answers to common operational, legal, and technical questions about preparing, signing, and storing AML Package Documents.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users