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AML Representation Agreement

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AML REPRESENTATION AGREEMENT

This AML Representation Agreement (the "Agreement") is made and entered into as of Effective Date: by and between Client Name: with Address: and Representative Name: with Address: .

RECITALS

WHEREAS, Client operates a business that is subject to anti-money laundering laws, regulations and rules applicable to its jurisdiction and industry; and

WHEREAS, Representative possesses expertise in AML compliance, suspicious activity monitoring, regulatory reporting obligations, remediation planning and communication with government authorities; and

WHEREAS, Client desires to retain Representative to provide legal and compliance representation with respect to AML matters, and Representative is willing to accept such engagement on the terms and conditions set forth herein.

NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. SCOPE OF REPRESENTATION

1.1 Services. Representative shall provide legal and compliance services for AML matters as agreed by the parties, including but not limited to: assessment of existing AML policies and procedures; transaction review and analysis; preparation and filing of suspicious activity reports or other regulatory filings when required by law; representation in communications with regulators or law enforcement; remediation planning; training for Client personnel; and related advisory services (collectively, the "Services").

2. REPRESENTATIVE DUTIES AND AUTHORITY

2.1 Standard of Care. Representative shall perform the Services with reasonable skill, care and diligence in accordance with applicable professional standards and in compliance with applicable AML statutes and regulations.

2.2 Authority to Act. Client authorizes Representative to communicate and, where necessary, disclose information to regulatory or law enforcement authorities on behalf of Client to the extent required by law or as reasonably necessary to perform the Services. Representative shall not settle litigation, consent to injunctive relief or voluntarily waive Client rights without prior written authorization from Client.

3. CLIENT RESPONSIBILITIES

3.1 Cooperation. Client shall provide Representative with timely access to documents, records, electronic data, personnel and other information reasonably necessary for Representative to perform the Services. Client affirms that it will not knowingly withhold or alter material information relevant to the Services.

4. FEES, RETAINER AND EXPENSES

4.1 Fees. Client shall pay Representative for Services at the hourly rates and fee structure agreed between the parties. Hourly rates for personnel assigned to this engagement are to be set forth in the fee schedule attached or provided to the Client in writing.

4.2 Expenses. Client shall reimburse Representative for reasonable out-of-pocket expenses incurred in the performance of the Services, including but not limited to filing fees, courier charges, data hosting and reasonable travel, when pre-approved by Client or when necessary in an emergency.

5. CONFIDENTIALITY; EXCEPTIONS

5.1 Confidential Information. Representative shall maintain as confidential all nonpublic information obtained from Client in connection with the Services, and shall not disclose such information except as authorized by Client or as required by law.

5.2 Exceptions. Notwithstanding the foregoing, Representative may disclose Confidential Information to the extent such disclosure is compelled by statute, regulation, subpoena, search warrant or other governmental process, or is necessary to report suspicious activity as required by applicable AML laws; Representative shall use reasonable efforts to provide advance notice to Client of compulsory disclosures unless prohibited by law.

6. AML NOTICES, REPORTING AND COOPERATION WITH AUTHORITIES

6.1 Reporting Obligations. Representative shall advise Client concerning applicable reporting obligations and, where authorized by Client or required by law, prepare and submit any required reports to competent authorities. Client acknowledges that Representative may have obligations under law to report certain information to governmental authorities and agrees that Representative may make such reports if required.

6.2 Cooperation with Authorities. Client agrees to cooperate with Representative and with any lawful governmental inquiry, including providing records and factual information, and Client authorizes Representative to respond to regulator inquiries on Client's behalf as necessary.

7. CONFLICTS OF INTEREST

7.1 Conflicts. Representative shall screen for conflicts of interest and shall disclose to Client any known material conflict that could impair Representative's ability to perform the Services. If a conflict arises that cannot be cured by informed consent, Representative may withdraw from representation subject to applicable ethical and legal obligations.

8. RECORDKEEPING AND DOCUMENT RETENTION

8.1 Client Records. Client shall retain and provide access to records reasonably necessary for Representative to comply with legal obligations and for the performance of the Services. Representative may retain copies of materials prepared in connection with the Services for its internal records, subject to the confidentiality provisions herein.

9. TERM AND TERMINATION

9.1 Term. This Agreement shall commence on the Effective Date and shall continue until the Services are completed or the Agreement is terminated as provided below.

9.2 Termination. Either party may terminate this Agreement for convenience upon prior written notice to the other party delivered at least days in advance. Either party may also terminate this Agreement immediately for cause if the other party materially breaches any provision and fails to cure within a reasonable time after written notice.

10. INDEMNIFICATION; LIMITATION OF LIABILITY

10.1 Indemnification. Client agrees to indemnify, defend and hold harmless Representative and its partners, members, officers, employees and agents from and against any losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of Client's breach of this Agreement, willful misconduct, or material misrepresentation to Representative.

10.2 Limitation of Liability. Except for liability arising from gross negligence, willful misconduct or a party's breach of its confidentiality obligations or indemnification obligations under this Agreement, to the maximum extent permitted by law, neither party shall be liable to the other for consequential, special, incidental or punitive damages.

11. NOTICES

All notices, requests, demands and other communications under this Agreement shall be in writing and shall be delivered to the addresses set forth below or such other address as either party may designate by notice to the other in accordance with this Section.

12. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may be amended only by a writing signed by both parties. No failure or delay by either party in exercising any right shall operate as a waiver, and any waiver must be in writing. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

13. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

13.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction selected by the parties below, without regard to conflict of law principles.

13.2 Entire Agreement. This Agreement contains the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether written or oral.

13.3 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect and the parties shall negotiate in good faith to replace any invalid provision with a valid provision achieving the original intent as closely as possible.

14. MISCELLANEOUS

14.1 Assignment. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other, except that Representative may assign its rights to an affiliate or in connection with a sale of substantially all of its business.

14.2 Relationship of the Parties. Representative is an independent contractor and not an employee, partner or joint venturer of Client. Nothing in this Agreement shall be construed to create an agency relationship except as expressly set forth herein for the limited purpose of making disclosures to authorities or regulators as authorized.

Client:

Printed Name:

By:

Date:

Representative:

Printed Name:

By:

Date:

Enter text✕

What an AML Representation Agreement Is

An AML Representation Agreement is a written statement in which one party (typically a vendor, counterparty, or service provider) affirms that it complies with applicable anti-money laundering (AML) laws, customer due diligence, and sanctions screening procedures. The agreement allocates responsibility for controls, disclosures, recordkeeping, and certification of AML policies, and it is commonly used where financial risk and regulatory compliance are material to the transaction between parties.

Why this agreement matters for compliance and risk

The document clarifies each party’s AML obligations, reduces downstream compliance risk, and creates an audit-ready record of representations relied upon in transactions. It supports vendor due diligence and can be used as evidence of contractual allocation of AML responsibilities.

Why this agreement matters for compliance and risk

Who commonly completes an AML Representation Agreement

Organizations with AML exposure, compliance teams, and contracting counterparts use this agreement to document anti-money laundering assurances before onboarding or transacting.

  • Banks and financial institutions performing counterparty onboarding and vendor reviews.
  • Payment processors and fintechs evaluating third-party onboarding and API integrations.
  • Corporate procurement and legal teams requiring contractual AML assurances from suppliers.

Use by legal, compliance, or procurement teams ensures the representation is accurate, authorized, and integrated into the broader compliance program.

Who should sign and approve the agreement

Compliance Officer

Typically a Chief Compliance Officer or designated compliance lead signs on behalf of regulated entities. Their signature confirms that AML policies, transaction monitoring, sanctions screening, and KYC procedures are implemented and periodically reviewed.

Authorized Representative

For vendors or counterparties, an authorized signatory (corporate officer or delegated representative) signs to bind the organization and certify the accuracy of representations about AML controls and reporting processes.

Essential information to include

Entity legal name: Full registered name
EIN or TIN: Tax identifier
Authorized signer: Name and title
Effective date: MM/DD/YYYY format
Scope of representation: Describe covered services
Jurisdiction: Governing state law

Key penalties and risks from inaccurate representations

Regulatory fines: Civil monetary penalties
Criminal exposure: Potential prosecution risk
Contract breach: Termination or indemnity claims
Reputational harm: Loss of business trust
Operational disruption: Remediation costs
Civil liability: Third-party damages

Common preparation mistakes to avoid

  • Using vague or blanket statements that fail to describe specific AML controls and monitoring processes.
  • Allowing an unauthorized individual to sign without board or executive delegation recorded in corporate minutes.
  • Failing to align the agreement scope with the onboarding due diligence actually performed by the relying party.
  • Omitting retention or audit provisions that make verification and future review difficult during regulatory examinations.

How to complete the AML Representation Agreement

Follow a clear sequence: verify identities, confirm scope, document controls, and obtain authorized signatures to create an enforceable, auditable record.

  • 01
    Verify parties: Confirm legal names and identifiers.
  • 02
    Define scope: Specify services and covered activities.
  • 03
    Document controls: List AML policies and screening tools.
  • 04
    Authorize signature: Have an authorized officer sign and date.

Configuring an online completion workflow

Set up the online template to capture required fields, signer authentication, and automated routing for auditability and record retention.

Field Configuration
Authorized Signer Field Required; text + email capture
Effective Date Field Date picker; MM/DD/YYYY format
AML Checklist Conditional section revealed when checkbox checked
Audit Trail Enable timestamps and IP capture

Technical considerations for eCompletion and eSignature

Ensure your platform can retain tamper-evident copies, produce a certificate of completion, and integrate with your records management and audit systems.

  • File formats: PDF, DOCX supported
  • Authentication: Email, SMS, KBA options
  • Integrations: CRM and document storage

Typical routing and submission flow

A clear flow reduces signer friction and preserves evidence: prepare template, route for internal approvals, send to counterparty, capture signature, and archive.

  • Prepare: Load template and set fields
  • Approve: Internal compliance sign-off
  • Send: Deliver to counterparty via secure link
  • Archive: Store signed copy and audit trail

Timing considerations and review deadlines

Establish timing to support oversight, renewal, and evidence for examinations or audits.

Provision date:

Effective date set by the parties

Initial review:

Complete due diligence before signature

Periodic review:

Annual or risk-based reassessment recommended

Retention trigger:

Retention begins at document creation

Regulatory requests:

Produce records promptly on lawful request

Key milestones from draft to archived record

Track milestones to ensure the agreement is reviewed, signed, and retained in compliance with your policies and applicable laws.

01

Draft completion

Finalize representation language and scope

02

Internal approvals

Legal and compliance sign-off obtained

03

Counterparty signature

Authorized representative signs and dates

04

Archival

Store signed agreement and audit trail

Core clauses that make an AML Representation Agreement effective

A complete agreement should include clear representations, scope, obligations, audit rights, liability allocation, and retention requirements to be enforceable and useful for compliance.

Representations

Precise affirmation of AML program elements, transaction monitoring, sanctions screening, and KYC practices, written so a relying party can verify compliance.

Scope

Define covered services, geographies, transaction types, and the time period for which representations apply to avoid ambiguity during enforcement.

Audit rights

Specify documentary access, review frequency, and procedures for independent or on-site audits tied to reasonable notice and data protection.

Notification obligations

Require prompt notice of material AML control failures, regulatory investigations, or sanctions list matches that affect the relying party.

Indemnities

Allocate responsibility for losses caused by inaccurate representations, including remediation costs and third-party claims.

Record retention

State retention periods, format, and the party responsible for preserving audit records and A/V evidence if remote onboarding is used.

Pricing and feature comparison for eSignature solutions

Compare starting prices and core capabilities relevant to AML Representation Agreement workflows; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about AML Representation Agreements

Answers to common practical questions about validity, signing, notarization, and recordkeeping for AML representations.


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