Animal identifiers
Registered name, registration number, microchip or tattoo ID, color/markings, and birth date to uniquely identify the animal.
A clear, accurate pedigree preserves genetic history, supports registration acceptance, protects buyer and seller rights, and reduces disputes by documenting lineage and ownership clearly under applicable state and registry rules.
Key roles that prepare, sign, or rely on pedigrees include breeders, registries, buyers, and veterinarians; each has different responsibilities when completing or validating the form.
When preparing a pedigree, confirm which party must sign, whether notarization is required, and whether the receiving registry accepts electronic submissions or requires original certificates.
Registered name, registration number, microchip or tattoo ID, color/markings, and birth date to uniquely identify the animal.
A clear table listing sire and dam, and where available grandparents, with registration numbers and breed codes for verification.
Breeder name, contact details, and a signed declaration of accuracy confirming parentage and data provided.
Effective date, sale or transfer consideration, retention of breeding rights, and any warranties or guarantees.
Name of receiving registry, required supporting documents, fee information, and processing preferences.
Signature blocks for seller/breeder and buyer/owner; space for notary or witness details when required.
Determine whether the registry accepts electronic signatures and which authentication or file formats it requires before submitting.
Where registries require original paper or notarization, plan a hybrid workflow combining e-execution and physical notarization to maintain legal validity and traceability.
| Form Field | Platform Setting | Configuration |
|---|---|
| Owner signature block | Require signature + date |
| Breeder certification checkbox | Mandatory before sending |
| Registration number field | Validate with pattern matching |
| Notary block | Show if notarization required |
Enter the exact date ownership transfers take effect
Some registries require submission within 30–90 days of transfer
Provide W-9 on request for payments or sales; W-9 supplied upon request
Schedule notary or RON before signing if required
Meet registry deadlines for showing or breed registries
A breeder prepares a transfer with full lineage and microchip details
A clinic links pedigree to a patient record
Breeders complete lineage sections, certify parentage, and sign transfer blocks. They must retain copies of original registration certificates and provide any health screening results required by the registry.
Registry officers review submitted pedigrees, confirm registration numbers and parentage, process transfer fees, and update the official registry records according to the registry’s acceptance criteria and state rules.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (premium) | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |