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Animal Welfare Non-Animal Testing Statement

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ANIMAL WELFARE NON-ANIMAL TESTING STATEMENT

This Animal Welfare Non-Animal Testing Statement ("Statement") is entered into on this , (the "Effective Date"), by and between:

RECITALS

WHEREAS, Party A is engaged in the development, manufacture, distribution or sale of products and related materials for commercial use; and

WHEREAS, the parties desire to document commitments regarding animal welfare and to confirm that the products, ingredients and associated testing activities related to this Agreement will not involve testing on live animals as specified herein; and

WHEREAS, the parties intend for this Statement to form a binding contractual representation and to be relied upon by each party in connection with procurement, manufacturing, labeling and marketing decisions.

SCOPE OF WORK

The parties agree that the following activities, products and categories are subject to the non-animal testing commitments described in this Statement. Describe the applicable products, product lines, research programs, and operational scope covered by this Statement:

NON-ANIMAL TESTING CERTIFICATION

Each party hereby represents, warrants and certifies to the other that, with respect to the products, ingredients and activities within the Scope of Work:

1. The certifying party does not conduct, contract for, commission, request, or otherwise authorize testing on live vertebrate animals for the purpose of safety, efficacy, toxicology, or product development of the covered products.

2. The certifying party will not use ingredients, intermediates, or suppliers that require new or additional live-animal testing as a condition of procurement or acceptance, except when testing is expressly required by a competent regulatory authority and no non-animal alternative method is accepted; any such regulatory testing requirement shall be disclosed in writing to the other party in advance.

I certify that Party A complies with the non-animal testing commitments above.

I will disclose any exigent regulatory testing that involves animals in advance in writing.

I certify that Party B complies with the non-animal testing commitments above.

I will disclose any exigent regulatory testing that involves animals in advance in writing.

PAYMENT TERMS

If services, audits, certification fees, or third-party verification are required under this Statement, the parties agree to the following payment terms:

TERM AND TERMINATION

This Statement shall commence on the Effective Date and shall continue in effect until unless earlier terminated in accordance with this Section.

Either party may terminate this Statement for material breach if the breaching party fails to cure such breach within the stated notice period. Termination shall not relieve either party of obligations accrued prior to termination, including payment obligations and confidentiality obligations.

CONFIDENTIALITY

Each party shall keep confidential all non-public information disclosed in connection with this Statement and shall use such information solely for the purposes contemplated herein. Confidential information does not include information that is or becomes publicly available through no breach by the receiving party, is independently developed by the receiving party, or is required to be disclosed by law or competent authority (in which case the disclosing party shall be notified where permitted).

GOVERNING LAW; DISPUTES

This Statement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles. The parties shall attempt to resolve disputes in good faith prior to initiating formal proceedings.

INDEMNIFICATION

Each party shall defend, indemnify and hold harmless the other party from and against any third-party claims, liabilities, losses or expenses arising out of a breach of the representations and certifications contained in this Statement, including reasonable attorneys' fees.

ENTIRE AGREEMENT

This Statement, together with any exhibits or schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and understandings, whether written or oral, relating to such subject matter.

MISCELLANEOUS

No amendment or modification of this Statement will be effective unless in writing and signed by authorized representatives of both parties. If any provision of this Statement is held invalid or unenforceable, the remaining provisions will remain in full force and effect.

Party A - Print Name:

By:

Date:

Party B - Print Name:

By:

Date:

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What the Animal Welfare Non-Animal Testing Statement Is

The Animal Welfare Non-Animal Testing Statement documents an organization’s commitment to not using animals for testing, describing policies, scope, and verification steps. It is used by manufacturers, laboratories, retailers, and research groups to communicate product or program status to regulators, partners, procurement teams, and the public. The statement typically explains definitions, covered products or processes, exclusion criteria, monitoring or audit plans, and contact information for compliance questions. It supports transparency, supplier due diligence, and alignment with corporate animal welfare policies.

Why a Clear Statement Matters and Its Legal Context

A concise, accurate statement reduces regulatory risk, supports supplier and retail due diligence, and improves stakeholder trust. When distributed with contracts or product documentation, it clarifies commitments and helps avoid misrepresentation claims under consumer protection laws. Electronic versions executed under ESIGN or UETA are generally enforceable for interstate transactions; confirm any narrow statutory exceptions for specific document types before relying on electronic execution.

Why a Clear Statement Matters and Its Legal Context

Who Commonly Prepares and Relies on This Statement

Organizations across product, research, and regulatory teams prepare this statement to document non-animal testing practices.

  • Product teams and manufacturers responsible for sourcing and claims verification.
  • Quality assurance and regulatory affairs groups managing compliance and audits.
  • Procurement and vendor management teams performing supplier due diligence.

Use the statement as part of vendor onboarding, product labels, procurement records, and compliance files to show consistent policy application.

Typical Signatories and Responsible Roles

Research Lead

Often the scientist or program manager who oversees testing policies. This person confirms technical details, describes validation methods, and attests that no animal testing was used in the specified process or product batches.

Compliance Officer

An institutional or corporate compliance officer who reviews legal language and approves public-facing claims. Their role is to ensure the statement aligns with internal policy, applicable regulations, and recordkeeping obligations.

Core Elements to Include in a Professional Statement

A complete statement balances clear policy language with operational details so recipients can verify the non-animal testing claim and understand its scope.

Scope

Define which products, materials, processes, and timeframes the non-animal testing claim covers, including any exceptions or transitional provisions.

Definitions

Provide precise definitions for 'animal testing', 'in vitro', 'in silico', and related terms so readers interpret claims consistently.

Verification Methods

Describe how compliance is confirmed—internal audits, third-party audits, supplier attestations, testing records, or certificates from recognized laboratories.

Effective Dates

State the effective date and any retrospective or prospective limitations that affect which batches or studies are included.

Contact and Escalation

Provide a compliance contact, reporting channel, and expected response time for questions or dispute resolution.

Records and Retention

Summarize how long supporting records are kept and where they are stored for inspection, including access limitations for sensitive data.

Required Information and Supporting Data Items

Organization Name: Legal entity name
Statement Scope: Covered products/processes
Effective Date: MM/DD/YYYY format
Verification Type: Internal or third-party
Contact Details: Name and email
Retention Location: Record repository

Step-by-Step: Preparing and Executing the Statement

Use this ordered checklist to draft, approve, and distribute the Animal Welfare Non-Animal Testing Statement so it is auditable and consistent.

  • 01
    Draft: Complete fields and scope details.
  • 02
    Internal Review: Compliance and legal review language.
  • 03
    Sign: Authorized signer executes the statement.
  • 04
    Distribute: Share with vendors, retailers, and public channels.

How to Customize and Complete the Statement Online

Configure an e-sign workflow to collect attestations, track versions, and keep an audit log of signers and reviewers.

Field Configuration
Signature Field Required for authorized signer
Date Field Auto-fill MM/DD/YYYY
Conditional Section Show exclusions when applicable
Attachment Field Upload verification certificates

Where to File, Send, or Submit the Statement

Route the executed statement to internal records and recipient stakeholders according to policy and any contractual requirements.

  • Internal Records: Save signed copy to compliance repository
  • Suppliers: Provide to procurement vendors
  • Retail Partners: Share with channel partners as needed
  • Public Disclosure: Publish redacted version if required

Digital Signing and eSubmission Considerations

Choose a platform that preserves audit trails, secures files in transit and at rest, and supports required authentication methods.

  • Security: TLS and AES-256 encryption
  • Audit Trail: IP, timestamp, and actions
  • Integrations: CRM and cloud storage

Timelines, Deadlines, and Processing Expectations

Establish internal deadlines for drafting, review, signature, and retention so stakeholders know when a statement is effective and where records live.

Draft Completion:

Typically 3–10 business days

Internal Review:

Allow 5–15 business days

Authorized Signature:

Complete within 30 days of approval

Distribution:

Send copies within 5 business days

Record Retention:

Retain per policy and law

eSignature Solution Pricing Comparison for Executing Statements

Compare baseline costs and feature differences to choose a signing solution that supports audit trails, secure storage, and required compliance controls.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Examples and Comparable Use Cases

Organizations use these statements as supplier attestations, product labels, and procurement attachments across sectors.

Optica Ventures LLC

A small manufacturer standardized a non-animal testing statement for all consumer lines to simplify vendor checks.

  • The change reduced review back-and-forth.
  • The company attached audit summaries and supplier attestations so retail buyers could complete compliance reviews without repeated inquiries, shortening procurement cycles.

Fertility Centers of Illinois

A clinical organization provided a non-animal testing attestation for certain diagnostic products used in clinics.

  • They combined it with technical validation reports.
  • By keeping a central record repository and dated attestations, the center supported internal audits and vendor contract negotiations more efficiently.

Practical Tips for Accurate and Efficient Completion

Follow these best practices to reduce review time and maintain defensible records.

Use Precise Language
Avoid ambiguous terms; be specific about which products and dates are covered to limit misinterpretation and liability.
Attach Evidence
Include summaries of test methods and third-party certificates to support the claim and speed vendor acceptance.
Maintain Audit Trails
Record reviewer names, dates, and version history to demonstrate governance and defensive due diligence.
Align with Contracts
Reference the statement in supplier agreements or purchase orders so obligations are clear and enforceable.

Common Mistakes to Avoid

  • Overbroad claims such as 'never tested on animals' without documented supplier verification can lead to consumer protection complaints and contract disputes.
  • Failing to define the statement's scope—for example, omitting timeframes or product lines—creates ambiguity that hinders audits and procurement checks.
  • Relying on unsigned or undated attestations makes it difficult to prove when a claim was made or who authorized it during a dispute.
  • Using inconsistent formats and storage locations for supporting records increases review time and the risk of missing evidence during audits.

Penalties, Liabilities, and Risks of Inaccurate Statements

Regulatory Action: Civil enforcement
Consumer Claims: False advertising suits
Contract Liability: Breach damages
Reputational Harm: Loss of trust
Supply Chain Disruption: Vendor recalls
Financial Penalties: Fines and remediation costs

Frequently Asked Questions About the Statement

Answers to common questions on legality, signing, supporting documents, notarization, and revocation to help you finalize an auditable statement.


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