Anniversary Event Planning Template

ANNIVERSARY EVENT PLANNING AGREEMENT

This Anniversary Event Planning Agreement ("Agreement") is entered into as of the Effective Date set forth below by and between:

Client Name:    Client Address:

Event Planner Name:    Planner Address:

Effective Date:

RECITALS

WHEREAS, Client desires to engage Planner to provide professional event planning, coordination and day-of management services in connection with Client’s anniversary celebration and related activities described in this Agreement; and

WHEREAS, Planner represents that it has the skill, experience, personnel and resources necessary to plan, coordinate and supervise the anniversary event, and agrees to provide such services pursuant to the terms and conditions set forth herein; and

WHEREAS, the parties wish to document the scope of services, payment terms, confidentiality obligations, termination rights and other material terms governing the relationship between Client and Planner.

EVENT DETAILS

Event Name/Occasion:

Event Date:    Start Time:    End Time:

SCOPE OF WORK

Planner shall provide planning, coordination, vendor management, timeline development, on-site supervision and related services as described below. Planner's obligations will include procurement assistance, contract review and day-of coordination unless expressly excluded below.

Catering Bar Service Decor/Florals Entertainment/DJ/Band Photography Transportation/Logistics Guest Lodging Coordination Permits/Insurance Assistance Audio/Visual Production Staffing/Event Personnel

PAYMENT TERMS

Total Fee (exclusive of third-party vendor costs and sales tax):

Late Payment: If any undisputed payment is not received within days after the due date, Client will pay interest equal to the greater of (a) per month on the overdue amount, or (b) a flat fee of .

Client acknowledges responsibility for direct payment of third-party vendor invoices unless otherwise agreed in writing. Planner may withhold services for nonpayment in accordance with this Agreement.

TERM AND TERMINATION

Term Commencement Date:    Term End Date:

Either party may terminate this Agreement for convenience by providing written notice to the other party at least days prior to the desired termination date. Termination for cause may occur immediately upon written notice if a material breach is not cured within days after written notice of the breach.

Upon termination, Client will pay Planner for all services performed and third-party commitments made through the termination date, including non-cancellable deposits and vendor fees.

CANCELLATION POLICY

Cancellation Fee: If Client cancels after the cancellation deadline, Client will be responsible for a cancellation fee equal to any non-refundable vendor deposits plus of the remaining contracted fee, or a flat fee of , whichever is greater.

VENDORS, PERMITS AND INSURANCE

Insurance Requirement: Client requires Planner and selected vendors to maintain general liability insurance and provide certificates of insurance naming Client as additional insured where applicable.

TIMELINE AND MILESTONES

BUDGET SUMMARY

Item 1 Description

Item 2 Description

Item 3 Description

CLIENT AND PLANNER RESPONSIBILITIES

CONFIDENTIALITY

Each party agrees that any non-public information disclosed by one party to the other in connection with this Agreement that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information") shall be held in confidence and shall not be disclosed to third parties without prior written consent, except as required for performance of obligations under this Agreement or as required by law. Confidential Information does not include information that is or becomes publicly available through no wrongful act of the receiving party.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to that State's conflicts of law principles. The parties will attempt to resolve disputes in good faith and may pursue any available remedy at law or in equity if an amicable resolution is not reached.

ENTIRE AGREEMENT

This Agreement, together with any attachments, schedules and signed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior discussions, proposals and agreements. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

CHANGE ORDERS

Changes to the Scope of Work must be documented in a written change order specifying the changes, any price adjustments and any changes to schedule or deliverables. Additional services will be billed at the agreed hourly rate of per hour unless otherwise agreed in writing.

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