Annual Awards Ceremony

ANNUAL AWARDS CEREMONY AGREEMENT

This Annual Awards Ceremony Agreement ("Agreement") is made effective as of by and between Organizer Name: and Service Provider: .

Parties and Contact Information

Recitals

WHEREAS, Organizer desires to hold its annual awards ceremony (the "Event") on at the location ; and

WHEREAS, Service Provider represents that it has the experience, personnel, equipment and facilities required to provide production, staffing and related services for the Event in accordance with the terms and conditions set forth in this Agreement; and

WHEREAS, the parties wish to set out their respective responsibilities, payment terms and other commercial and legal arrangements with respect to the Event.

Scope of Work

Service Provider shall provide the services described below for the Event. The services shall include all labor, equipment, materials, supervision and coordination necessary to perform the services in a professional manner consistent with industry standards.

Services specifically included (check all that apply):

Venue rental
Production (AV, lighting, staging)
Catering coordination
Awards procurement and presentation
Guest registration and seating
Security and crowd management

Payment Terms

Total fee payable by Organizer to Service Provider for the services described in this Agreement is $.

Deposit due on or before . Remaining balance due on or before .

Late payments shall accrue interest at the rate of on overdue amounts, and Service Provider may suspend performance until payment is made in full.

Term and Termination

This Agreement commences on Start Date: and terminates on End Date: , unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after receipt of written notice. Either party may terminate for convenience upon days' prior written notice.

Confidentiality

Each party acknowledges that it may receive confidential or proprietary information of the other party ("Confidential Information"). Each party shall (i) hold such Confidential Information in strict confidence, (ii) use the Confidential Information solely for the performance of this Agreement, and (iii) not disclose such Confidential Information to any third party except to those employees, agents or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those contained herein. Confidential Information does not include information that is or becomes publicly available through no fault of the receiving party, or which is independently developed by the receiving party without use of the disclosing party's Confidential Information.

Insurance and Indemnification

Service Provider shall maintain at its expense commercial general liability insurance with limits of not less than $ per occurrence and shall, upon request, provide Organizer with certificates evidencing such coverage. Service Provider shall indemnify, defend and hold harmless Organizer and its officers, directors and employees from and against any third-party claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of Service Provider's negligence or willful misconduct in connection with the performance of services under this Agreement.

Force Majeure

Neither party shall be liable for any delay or failure to perform its obligations under this Agreement (except payment obligations) to the extent such delay or failure is caused by events beyond its reasonable control, including but not limited to acts of God, fire, flood, war, terrorism, government action, labor disputes, epidemics or pandemics. The affected party shall promptly notify the other party and use commercially reasonable efforts to mitigate the effect of the event.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to principles of conflict of laws. This Agreement, including all schedules and attachments hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings, whether written or oral.

Amendments; Notices

Any amendment to this Agreement must be in writing and signed by authorized representatives of both parties. All notices required or permitted under this Agreement must be in writing and delivered to the addresses set forth above or to such other address as either party may designate by notice to the other.

Additional Provisions

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