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Annual Financial Statement Affidavit

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ANNUAL FINANCIAL STATEMENT AFFIDAVIT

This Annual Financial Statement Affidavit (the affidavit) is executed on by Affiant Name: whose principal address is (Affiant), in favor of Recipient Name: located at .

RECITALS

WHEREAS, Affiant is required to deliver a sworn annual financial statement for the fiscal period ending (Fiscal Year) to Recipient to confirm Affiant's financial condition and continued compliance with certain obligations; and

WHEREAS, Recipient has requested and is entitled to rely upon the accuracy of the financial information and supporting documentation provided by Affiant for purposes set forth in the agreement between the parties and for enforcement of rights afforded under applicable law; and

WHEREAS, Affiant has prepared and verified the Annual Financial Statement and accompanying schedules and attachments, which are attached hereto and by this reference incorporated (the Financial Statement).

NOW, THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the parties agree as follows:

1. DEFINITIONS

1.1 "Financial Statement" means the sworn statement of assets, liabilities, income and expenses of Affiant for the Fiscal Year, together with all supporting schedules and attachments submitted to Recipient as of the Statement Date: .

2. AFFIANT INFORMATION

Individual Entity Trust

3. FINANCIAL STATEMENT DETAILS

Affiant certifies that the Financial Statement furnished as of the Statement Date accurately and fairly represents Affiant's financial condition in all material respects. The principal amounts set forth below are true, correct and complete as of the Statement Date:

4. REPRESENTATIONS, WARRANTIES AND COVENANTS

4.1 Affiant represents and warrants that: (a) Affiant has the full power and authority to execute and deliver this Affidavit and to perform the obligations herein; (b) the Financial Statement and all schedules provided are prepared in accordance with generally accepted accounting principles consistently applied and present fairly, in all material respects, the financial condition of Affiant as of the Statement Date; and (c) there are no material omissions or misstatements in the Financial Statement.

4.2 Affiant covenants to promptly notify Recipient in writing of any material adverse change in Affiant's financial condition which occurs after the Statement Date and prior to the earlier of (a) the date on which a subsequent duly executed Annual Financial Statement Affidavit is delivered, or (b) termination of the related agreement between the parties. Notification shall be provided in accordance with the Notices provision below.

5. AFFIDAVIT, OATH AND PENALTIES

5.1 Affiant declares under penalty of perjury that the statements contained in the Financial Statement and this Affidavit are true, correct and complete to the best of Affiant's knowledge and belief. Affiant further acknowledges that willful false statements, omissions, or concealment of material facts may subject Affiant to civil and criminal penalties under applicable law.

5.2 Affiant authorizes Recipient and its authorized agents to verify any information provided in the Financial Statement, including obtaining credit reports and requesting verification from accountants, financial institutions and other third parties as necessary to confirm the accuracy of the Financial Statement. Affiant agrees to promptly provide any supporting documentation requested by Recipient, including but not limited to bank statements, tax returns, certified schedules, and audited financial statements.

Tax Returns Bank Statements Audit / Review Report Other

6. USE, CONFIDENTIALITY AND LIMITATIONS

6.1 Recipient may use the Financial Statement only for the purposes expressly authorized in writing by Affiant or as permitted by the underlying agreement between the parties. Recipient shall keep the Financial Statement and supporting documents confidential, except where disclosure is required by law, regulation, or court order, or disclosure to Recipient's professional advisors on a need-to-know basis under confidentiality obligations.

6.2 Nothing in this Affidavit limits Recipient's right to independently investigate or verify the financial condition of Affiant or to rely upon other available information in exercising any remedies permitted by the underlying agreement or applicable law.

7. NOTICES

All notices, requests and other communications under this Affidavit must be in writing and delivered to the addresses set forth below or to such other address as either party may designate by written notice in accordance with this section.

8. AMENDMENT, WAIVER AND COUNTERPARTS

This Affidavit may be amended only by a written instrument executed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party waiving the right. This Affidavit may be executed in counterparts, each of which shall be an original and all of which together shall constitute one instrument.

9. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Affidavit shall be governed by and construed in accordance with the laws of the jurisdiction specified by the parties:

This Affidavit constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings relating thereto. If any provision of this Affidavit is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

10. MISCELLANEOUS

10.1 Remedies provided in this Affidavit are cumulative and in addition to any other remedies available at law or in equity. 10.2 The headings in this Affidavit are for convenience only and shall not affect the interpretation of any provision. 10.3 Affiant agrees to execute such further documents and to take such further actions as may be reasonably necessary to carry out the intent and purpose of this Affidavit.

AFFIDAVIT CERTIFICATION

The undersigned Affiant affirms under penalty of perjury under the laws of the governing jurisdiction that the foregoing representations are true and correct, that the Financial Statement delivered herewith is a complete and accurate statement of Affiant's financial condition as of the Statement Date, and that Affiant understands legal consequences of knowingly making a false declaration.

Affiant:

By:

Date:

Recipient:

By:

Date:

Enter text✕

What the Annual Financial Statement Affidavit Is and When it’s Used

An Annual Financial Statement Affidavit is a sworn declaration summarizing an individual or entity’s financial position for a defined year, typically used by lenders, regulators, or contract counterparties. The affidavit lists assets, liabilities, income, and contingent obligations and is signed under penalty of perjury or other statutory oath language. It supports credit decisions, compliance reviews, contract renewals, and funding approvals. The affidavit may require notarization or witness attestation depending on jurisdiction and the receiving party’s requirements, and it should be prepared from source financial records to ensure accuracy and traceability.

Why a Clear, Accurate Affidavit Matters

A complete Annual Financial Statement Affidavit provides verifiable evidence of financial status, reduces underwriting friction, and limits downstream disputes. It creates a single authoritative record for lenders, auditors, and regulators while supporting compliance with statutory disclosure obligations and contractual covenants.

Why a Clear, Accurate Affidavit Matters

Common Users and Signers of This Affidavit

Typical users complete or request this affidavit when financial status must be formally verified.

  • Lenders and underwriters verifying borrower assets and liabilities for credit decisions.
  • Business owners or company officers certifying corporate financial statements for contracts or renewals.
  • Accountants and legal counsel preparing sworn financial summaries for filing or dispute resolution.

Use clear source references (bank statements, tax returns, audited reports) and preserve originals for audit or notarization requirements.

Step-by-Step: Completing an Annual Financial Statement Affidavit

Follow a consistent sequence to gather documents, populate fields, authenticate signers, and file the affidavit.

  • 01
    Gather Records: Collect bank statements, tax returns, ledgers, and supporting schedules before you begin.
  • 02
    Populate Fields: Enter figures plainly, reconcile totals, and add explanations for unusual items.
  • 03
    Authenticate: Provide ID, sign in presence of a notary or via RON as required by recipient.
  • 04
    File and Retain: Submit to the requesting party and store a signed copy according to retention rules.

Core Elements to Include for a Professional Affidavit

A professional affidavit clearly organizes facts, sources, and attestations to support rapid third-party review.

Declaration Statement

A concise sworn statement that the information is true under penalty of perjury, including jurisdictional oath language and any statutory references required by the requesting party.

Summary Totals

Clearly labeled totals for assets, liabilities, and net worth that reconcile to attached schedules and source documents to facilitate quick verification by reviewers.

Supporting Schedules

Itemized schedules that break down cash, receivables, inventory, payables, loans, and contingent liabilities with page references to source documents.

Source References

Explicit citations to bank statements, tax returns, audited financials, or invoices including document dates and page numbers to support each material line item.

Notary/Attestation

Notary acknowledgment or witness block if required by the recipient or state law; include RON session metadata when notarized remotely.

Signature Metadata

Date/time stamps, signer name and title, and an audit trail or certificate of completion when executed electronically to establish attribution and intent.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3; AES-256 at rest
Access Controls: Role-based permissions
Audit Trail: Timestamped signing history
BAA Availability: HIPAA BAA offered
Authentication: Multi-factor options
Retention: Tamper-evident storage

Legal Risks and Common Penalties to Watch For

Perjury Exposure: Civil and criminal risk for false statements
Regulatory Rejection: Incomplete affidavits may be rejected
Tax Penalties: Underreported income can trigger IRS sanctions
Contract Default: Material omissions can breach covenants
I-9/Employment Fines: Recordkeeping violations carry fines
Document Invalidity: Missing notarization may void affidavit

Frequent Preparation Errors to Avoid

  • Using unaudited or draft figures without clear labeling, which increases the likelihood reviewers will request audited corroboration and delay decisions.
  • Mismatched names or entity identifiers between affidavit and supporting documents, resulting in identity verification failures or formal rejection.
  • Omitting contingent liabilities or off-balance-sheet obligations, which can produce material misstatements and contract compliance issues.
  • Signing before reconciling schedules to source documents, causing subsequent amendments and potential legal exposure for inaccurate sworn statements.

Where to Send or File the Completed Affidavit

Destination depends on the requesting party and applicable law; follow instructions to ensure acceptance and timely processing.

  • Lender Submission: Send to the underwriting contact or upload via the lender’s portal per their instructions.
  • Regulatory Filing: Submit to the regulator as requested, often through designated electronic portals or mail.
  • Contract Counterparty: Deliver to the legal contact named in the contract or to the escrow agent handling the transaction.
  • Internal Records: Store a signed copy in secure recordkeeping for audit and retention compliance.

Recommended Digital Workflow Settings for eSubmission

Configure the signing flow to capture identity, audit data, and required acknowledgements before submission.

Field Configuration
Signer Authentication Email + SMS code or stronger KBA
Notary Mode Enable RON session where accepted
Audit Trail Capture IP, timestamp, and actions
Retention Policy Set secure archival and export retention

Technical Requirements and Supported Formats

Use a signing platform that supports standard document formats and integrates with your systems.

  • File Formats: PDF, DOCX, and Excel supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, SSO options

Typical Timelines and Processing Expectations

Set expectations for preparation, notarization, submission, and reviewer response times to avoid missed deadlines.

Preparation Window:

Allow 7–14 business days to gather and reconcile source documents

Notarization Lead Time:

Schedule notary or RON session at least 3 business days before submission

Submission Deadline:

Follow the recipient’s requested date; lenders often require affidavits before closing

Reviewer Response:

Expect 5–21 business days for underwriting or legal review

Amendment Window:

Provide corrections within 10 business days to avoid enforcement actions

Key Milestones in the Affidavit Lifecycle

A concise milestone sequence helps teams coordinate collection, signing, and filing.

01

Document Preparation

Compile financial schedules and verify source documents before drafting the affidavit.

02

Review and Reconciliation

Have accounting or legal review figures and reconciliations for material items.

03

Notarization or Remote Notary

Execute signing with notary present or via approved RON workflow if allowed.

04

Submission and Confirmation

Send to recipient and obtain written confirmation of receipt and acceptance.

eSignature Vendor Comparison for Signing and Managing Affidavits

Pricing and features vary by plan; signNow is listed first for comparison. Verify vendor plan details before purchase.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions and Troubleshooting

Answers address common legal, formatting, and eSigning concerns for Annual Financial Statement Affidavits.


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