Scope
Clear statement of what relationships and transactions the form covers, including jurisdictional reach and time periods, to avoid ambiguity in responses or audit scope.
The form creates a standardized record to demonstrate reasonable steps taken to prevent bribery and corruption, supports internal investigations, and helps meet audit or regulator inquiries. Clear, consistent responses reduce ambiguity and speed risk-based decisions.
Responses route to the appropriate reviewer based on risk level; high-risk answers usually trigger legal review or enhanced due diligence.
Clear statement of what relationships and transactions the form covers, including jurisdictional reach and time periods, to avoid ambiguity in responses or audit scope.
Precise definitions for terms such as 'government official', 'gift', 'affiliate', and 'beneficial owner' to ensure consistent interpretation across jurisdictions.
Structured fields for ownership, intermediaries, historical investigations, sanctions screening results, and prior violations to enable risk scoring and automated checks.
A signer attestation confirming truthfulness, authority to bind the entity, and acknowledgement of policy consequences for false statements.
Designated upload areas for supporting documents like incorporation records, licenses, or previous due diligence reports to substantiate disclosures.
Explicit triggers (e.g., ownership thresholds, prior enforcement actions) that route the record for enhanced due diligence or legal review.
| Field | Configuration |
|---|---|
| Authentication | Email + optional SMS OTP for higher assurance |
| Conditional Logic | Show follow-up questions when risk flags are present |
| Attachments | Require uploads for ownership and license documents |
| Audit Trail | Capture IP, timestamps, and signer events |
Ensure the chosen platform can export a tamper-evident PDF and retain an immutable audit trail for investigations and regulatory requests.
Requester sets a window, commonly 5–10 business days.
Compliance often targets 3–7 business days for low-risk responses.
High-risk items may take 2–6 weeks depending on complexity.
Do not execute contracts until compliance clearance is documented.
Retention typically begins on the effective date or date of signature.
Form sent to counterparty for completion.
Completed form and attachments returned to the system.
Sanctions/PEP checks and format validation occur.
Clearance, conditional approval, or rejection recorded.
Their team adopted a standardized compliance form for all counterparties to reduce onboarding variation and manual follow-ups.
Tech Data integrated the form into procurement workflows to ensure consistent vendor attestations and attachments.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |