Anti-Money Laundering Formats

ANTI-MONEY LAUNDERING FORMATS AGREEMENT

This Anti-Money Laundering Formats Agreement ("Agreement") is made and entered into as of , by and between Company Name: , with principal address ("Company"), and Recipient Name: , with principal address ("Recipient").

Recitals

WHEREAS, Company has developed standardized document templates, data field specifications, and reporting layouts (collectively, "Formats") intended to facilitate compliance with applicable anti-money laundering and counter-terrorist financing laws and regulations; and

WHEREAS, Recipient requires the use, implementation, and periodic update of such Formats in its customer onboarding, transaction monitoring, suspicious activity reporting, and record-keeping processes; and

WHEREAS, the parties desire to set forth the rights, obligations, delivery mechanisms, and data-handling requirements governing the Formats and related support services.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Definitions

1.1 "Formats" means the templates, data field dictionaries, file layouts, codesets, validation rules, and reporting structures delivered or made available by Company to Recipient under this Agreement, including any appendices and agreed updates.

1.2 "Confidential Information" means non‑public business, operational, technical or personal data exchanged under this Agreement, including customer identifying information and transaction records.

2. Supply and Scope of Formats

2.1 Company shall provide Recipient with the Formats described in the attached specification summary and any agreed deliverable schedules. Recipient acknowledges that Formats include, at minimum, the items indicated below (select applicable items):

Formats supplied (check all that apply): Customer Identification Form (CIF)
Enhanced Due Diligence (EDD) Report Format
Suspicious Activity Report (SAR) Template
Risk Assessment Worksheet
Transaction Monitoring File Layout

2.2 File formats, accepted file encodings, and schema requirements shall be specified in the Format Specification document. Recipient shall adhere to naming conventions, field types, mandatory field lists, and validation rules as provided. Any deviation requires prior written approval from Company.

3. Compliance Obligations

3.1 Recipient shall implement and use the Formats in a manner consistent with applicable anti‑money laundering and counter‑terrorist financing laws and regulations. Recipient remains solely responsible for compliance with legal obligations, filings to competent authorities, and internal controls required by law.

3.2 Company makes no representation that use of the Formats will result in compliance with any particular law or regulation; Company will, however, maintain and supply updates to the Formats to reflect material changes to generally applicable regulatory requirements where reasonably practicable.

4. Reporting, Submission and Escalation

4.1 Where Formats include a Suspicious Activity Report template, Recipient shall complete all mandatory fields and submit reports in the prescribed layout. Recipient shall follow its internal escalation procedures and applicable reporting timelines.

4.2 Company will not file SARs or similar regulatory reports on Recipient’s behalf unless explicitly agreed in writing. Company may provide technical assistance in preparing reports but will not assume Recipient’s statutory reporting obligations.

5. Customer Identification and Data Fields

5.1 The Formats will identify required and optional data elements, including but not limited to legal name, date of birth, national identification number, address, beneficial ownership, source of funds, and risk indicators. Recipient shall collect and maintain required data in accordance with the Formats.

5.2 Where special categories of information are required, Recipient shall ensure lawful basis for collection and maintain appropriate consents or legal authority permitting such processing.

6. Record Retention

6.1 Recipient shall retain records created in compliance with the Formats for not less than years, or for any longer period required by applicable law.

6.2 Records shall be retained in a manner that preserves integrity, accessibility, and retrievability for audit or regulatory examination.

7. Audits and Access

7.1 Company may, upon reasonable prior written notice, inspect Recipient's implementation of the Formats and related records to verify compliance. Recipient shall make personnel and relevant records available during normal business hours and shall provide reasonable cooperation.

7.2 Audit requests shall be limited to the purpose of verifying compliance with this Agreement and applicable AML obligations; any information disclosed during an audit remains Confidential Information subject to Section 8.

8. Confidentiality and Data Protection

8.1 Each party shall protect Confidential Information using at least the same degree of care it uses to protect its own confidential information but in no event less than reasonable care. Confidential Information shall be used solely to perform obligations under this Agreement.

8.2 Where Formats require processing of personal data, parties shall comply with applicable data protection laws, implement appropriate technical and organizational measures, and cooperate to satisfy data subject requests and regulatory obligations.

9. Representations and Warranties

9.1 Each party represents and warrants that it has full power and authority to enter into this Agreement and to perform its obligations hereunder and that performance will not violate any applicable law or agreement binding on it.

10. Indemnification

10.1 Recipient shall indemnify, defend and hold harmless Company and its officers, directors and employees from and against all losses, liabilities, claims, damages and expenses (including reasonable attorneys' fees) arising out of Recipient's failure to comply with applicable AML laws or misrepresentation of compliance in relation to the Formats.

11. Limitation of Liability

11.1 Except for liabilities arising from willful misconduct, gross negligence, or breach of confidentiality or indemnification obligations, neither party shall be liable to the other for indirect, incidental, consequential, punitive or special damages, whether in contract, tort, strict liability or otherwise.

12. Governing Law; Entire Agreement; Severability

12.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to conflict of laws principles.

12.2 Entire Agreement. This Agreement, together with any attached specifications and schedules, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings.

12.3 Severability. If any provision of this Agreement is held invalid or unenforceable, such provision shall be reformed only to the extent necessary to make it enforceable and the remaining provisions shall remain in full force and effect.

Notices

Notices shall be in writing and delivered by hand, courier, or certified mail to the addresses provided above or to such other address as either party may designate by notice in accordance with this Section.

Amendment; Waiver; Counterparts

13.1 Amendment. No amendment or modification of this Agreement shall be effective unless in writing and executed by authorized representatives of both parties.

13.2 Waiver. No failure or delay by either party in exercising any right shall operate as a waiver of that right unless in writing and signed by the waiving party.

13.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

Schedules and Specifications

Sign Now