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Anti-Slavery Policy Statement

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ANTI-SLAVERY POLICY STATEMENT

This Anti-Slavery Policy Statement (the "Policy") is made and entered into as of Effective Date: Day Month Year by and between Company Name: with principal place of business at (the "Company"), and Approving Party Name: Title: (the "Approving Party").

RECITALS

WHEREAS, the Company is committed to conducting its business in compliance with applicable laws prohibiting slavery, servitude, forced labour and human trafficking (collectively, "Modern Slavery Laws"), and to ensuring that such practices do not occur in any part of the Company's operations or supply chains; and

WHEREAS, the Company recognises the responsibility to operate with respect for human rights and to implement due diligence, prevention, detection and remediation measures designed to identify and address the risk of modern slavery; and

WHEREAS, the Approving Party has authority to approve and adopt corporate policies on behalf of the Company and will ensure active oversight of this Policy.

NOW THEREFORE, in consideration of the mutual covenants set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1. "Modern Slavery" means any act or practice that constitutes slavery, servitude, forced or compulsory labour, human trafficking, debt bondage or the withholding of identity documents to compel work, together with any related conduct prohibited by applicable Modern Slavery Laws.

1.2. "Supplier" means any person or entity that supplies goods or services to the Company, including contractors, sub-contractors and agents.

2. POLICY STATEMENT

2.1. The Company strictly prohibits the use of Modern Slavery in any aspect of its business. The Company shall not, and shall use reasonable efforts to ensure that its Suppliers do not, recruit, transport, transfer, harbour or receive persons by means of threat, force, coercion, abduction or fraud for the purpose of exploitation.

2.2. The Company will take all reasonable steps to prevent Modern Slavery and will promptly investigate and remediate any suspected or actual incidents of Modern Slavery in its operations or supply chains.

3. SCOPE AND APPLICATION

3.1. This Policy applies to all directors, officers, employees, subsidiaries and joint ventures controlled by the Company and, to the extent achievable, to Suppliers engaged by the Company. The Company will use contractual and monitoring measures to promote compliance among Suppliers.

4. SUPPLIER DUE DILIGENCE AND CONTRACTUAL REQUIREMENTS

4.1. The Company shall conduct risk-based due diligence on Suppliers to identify and assess the risk of Modern Slavery, including but not limited to review of Supplier policies, site visits, audits and contractual representations and warranties addressing compliance with Modern Slavery Laws.

4.2. The Company requires Suppliers to warrant, in writing, that neither the Supplier nor its subcontractors engage in Modern Slavery and to permit reasonable inspection and audit by the Company or its designees.

  The Company will require written warranties from Suppliers regarding compliance with Modern Slavery Laws.

5. REPORTING, INVESTIGATION AND REMEDIATION

5.1. The Company shall maintain procedures to enable confidential reporting of concerns regarding Modern Slavery. The Company will investigate reported concerns in a timely manner and implement remediation measures where appropriate, including collaboration with affected persons and relevant authorities.

6. TRAINING AND AWARENESS

6.1. The Company will provide appropriate training and guidance to personnel whose roles create a material risk of exposure to Modern Slavery and to personnel responsible for procurement and supplier management.

7. AUDITS, RECORDKEEPING AND MONITORING

7.1. The Company shall maintain records sufficient to demonstrate compliance with this Policy and applicable Modern Slavery Laws. The Company may conduct audits, either directly or through third parties, of operations and Suppliers where risk indicators are identified.

8. REMEDIES AND DISCIPLINARY ACTION

8.1. A breach of this Policy by an employee may result in disciplinary action up to and including termination for cause. A breach by a Supplier may constitute a material breach of contract and entitle the Company to remedies including termination, indemnification and recovery of costs associated with remediation.

9. CONFIDENTIALITY AND NON-RETALIATION

9.1. The Company will protect the confidentiality of individuals who report concerns in good faith. Retaliation against any person who reports suspected Modern Slavery in good faith or participates in an investigation is strictly prohibited and will result in disciplinary action.

10. MONITORING, REVIEW AND CONTINUOUS IMPROVEMENT

10.1. The Company shall periodically review this Policy and its implementation measures to ensure continued effectiveness and to adopt enhancements as appropriate. The Company shall document reviews and any material changes.

GENERAL PROVISIONS

Governing Law: This Policy shall be governed by and construed in accordance with the laws of without regard to conflict of laws principles.

Entire Agreement: This Policy constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral, with respect to such subject matter.

Severability: If any provision of this Policy is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby and the parties shall endeavor to replace the invalid provision with a valid provision the effect of which comes closest to that of the invalid provision.

Notices: All notices required or permitted under this Policy shall be in writing and delivered to the contact details set forth herein or to such other address as either party may specify in writing.

Amendments and Waiver: No amendment to this Policy shall be effective unless it is in writing and signed by both parties. No waiver of any provision of this Policy shall be effective unless in writing and signed by the party granting the waiver.

Counterparts: This Policy may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

Company Name:

By:

Date:

Approving Party:

By:

Date:

Enter text✕

What an Anti-Slavery Policy Statement Is and When It Applies

An Anti-Slavery Policy Statement is a formal written pledge by an organization that it will not engage in, tolerate, or benefit from slavery, human trafficking, forced labor, or related abuses in its operations and supply chain. The statement typically explains the organization’s commitment, the scope of covered activities and entities, risk mitigation measures such as due diligence and supplier requirements, and the escalation path for concerns. Many companies publish the statement publicly, incorporate it into procurement and supplier contracts, and require attestations from third parties to demonstrate ongoing compliance.

Why a Clear Statement Matters for Compliance and Risk Management

A concise Anti-Slavery Policy Statement clarifies corporate expectations, reduces legal and reputational risk, and supports due diligence with suppliers. It also helps stakeholders assess an organization’s commitment to ethical sourcing and can be part of regulatory disclosures or customer requests.

Why a Clear Statement Matters for Compliance and Risk Management

Who Typically Prepares and Maintains This Statement

Responsibility often spans multiple functions: legal drafts the text, compliance operationalizes controls, procurement enforces supplier obligations.

  • Corporate compliance teams and legal departments responsible for policy drafting and review.
  • Procurement and supply chain managers who enforce supplier due diligence and contract clauses.
  • Senior leadership and board committees that approve and publish company-wide commitments.

Primary Signatories and Responsible Roles

Chief Compliance Officer

Typically oversees drafting, internal approvals, and coordination with legal, HR, and procurement to ensure the statement aligns with corporate policies and regulatory expectations.

Procurement Director

Often responsible for integrating the statement into supplier contracts, conducting supplier attestations and audits, and tracking corrective actions across the supply chain.

Core Elements to Include in a Professional Statement

A robust Anti-Slavery Policy Statement is short, specific, and actionable. The following elements should appear to ensure clarity and practical enforceability.

Scope

Define covered parties and geographies, including subsidiaries, contractors, and key tiers of the supply chain; be explicit about excluded entities if any.

Standards and Definitions

State which practices are prohibited (forced labor, debt bondage, human trafficking) and reference applicable laws or international standards where appropriate.

Due Diligence

Describe risk assessments, supplier audits, questionnaires, and corrective-action processes used to identify and mitigate risks.

Supplier Requirements

Specify contract clauses, attestations, and the right to audit or terminate suppliers for noncompliance.

Reporting Channels

Provide confidential grievance and reporting mechanisms and explain investigation and remedial steps for reported incidents.

Approval and Review

Note who approved the statement, publication date, and the scheduled review cadence for updates.

Step-by-Step: Create, Approve, and Publish Your Statement

A straightforward workflow ensures the statement is authoritative and accessible to stakeholders.

  • 01
    Draft Text: Gather legal and procurement inputs; draft concise policy language.
  • 02
    Internal Review: Legal and compliance validate wording and obligations.
  • 03
    Executive Approval: Obtain sign-off from authorized senior officer or board designee.
  • 04
    Publish & Distribute: Publish on corporate site, attach to supplier contracts, and archive a signed copy.

Where to Publish and Whom to Notify

Choose channels that ensure accessibility for employees, suppliers, and regulators when required.

  • Company Website: Publish a downloadable signed version for public access.
  • Supplier Contracts: Embed or attach statement to procurement agreements.
  • Internal Portals: Post on compliance intranet for staff reference.
  • Regulatory or Customer Requests: Provide signed copies on request for due-diligence checks.

How to Configure an Online Completion Workflow

Set up a digital workflow to collect signatures, supplier attestations, and audit evidence consistently.

Field Configuration
Document Template Pre-fill fixed text, leave signature slots for signatories
Signature Method Use ESIGN-compliant eSignatures with audit trail
Authentication Email or SMS code; add ID verification for high risk
Retention Setting Set archival period and export to secure storage

Technical Considerations for eSigning and Distribution

Ensure the chosen service preserves an audit trail, supports required authentications, and exports signed records for retention.

  • File Formats: Accept PDF and DOCX formats
  • Integrations: Connect to CRM and cloud storage
  • Security: Support TLS and AES-256 encryption

Real-World Examples of Digital Execution and Compliance Use

Two concise examples show how organizations operationalize and sign policy statements to maintain auditability and supplier compliance.

Fertility Centers of Illinois

Used a secure eSignature workflow to collect executive sign-off and supplier attestations quickly

  • Implemented audit trail and retention for regulatory review
  • The digital process enabled consistent distribution to clinical vendors while preserving security and compliance records for internal audits.

BIS

Chose a compliance-minded signing platform for enforceable policy distribution

  • Leveraged role-based approvals for the procurement team
  • The result was a standardized supplier attestation process with clear remediation steps and verifiable signed records for auditors.

Typical Timelines and Review Deadlines

Set explicit dates to ensure the policy remains current and supplier attestations are refreshed at appropriate intervals.

Publication Date:

Document effective date and publish when approved

Annual Review:

Review policy and controls at least once per year

Supplier Attestations:

Obtain attestations annually or on contract renewal

Corrective Action Timelines:

Require remediation plans within 30–90 days

Record Retention Start:

Count retention from signed effective date

Common Mistakes Organizations Make

  • Vague scope language that leaves suppliers uncertain which entities are covered, causing enforcement gaps and disputes.
  • Failing to require supplier attestations or contractual audit rights, which limits ability to verify remediation or impose sanctions.
  • Publishing an unsigned or unapproved draft version publicly, which undermines legal enforceability and internal controls.
  • Not tracking or retaining signed attestations with an audit trail, complicating regulatory or customer due-diligence requests.

Risks and Potential Consequences of Weak Controls

Legal Exposure: Civil fines and enforcement actions
Contract Risk: Loss of contracts or termination rights
Reputational Harm: Negative media and stakeholder trust loss
Operational Disruption: Supply chain interruptions
Financial Loss: Remediation and compliance costs
Regulatory Scrutiny: Increased audits and inspections

Practical Tips for a Clear, Enforceable Statement

Follow these best practices to improve clarity, enforceability, and operational integration.

Use Plain, Precise Language
Write short, unambiguous clauses that define prohibited conduct, the scope of coverage, and concrete obligations for suppliers and contractors.
Assign Clear Ownership
Designate a responsible officer for approvals, reviews, and updates to ensure accountability and timely policy maintenance.
Standardize Supplier Terms
Attach a supplier obligation addendum or clause to procurement agreements to ensure consistent third-party expectations and audit rights.
Preserve Signed Records
Store executed statements and supplier attestations in a secure system with an audit trail and defined retention schedule.

Frequently Asked Questions About the Anti-Slavery Policy Statement

Answers to common questions about content, signing, publication, and recordkeeping for the statement.


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