Design Specs
Detailed descriptions of fabric, weight, stitching, zipper or drawcord options, and any special finishes required for accurate production.
A consistent template reduces specification errors, accelerates quoting and production setup, and creates an auditable record of approvals and changes.
Use the template as the single source of truth for order acceptance, change control, and sign-off.
| Field | Configuration |
|---|---|
| Template Theme | Set branding and default fonts for order PDFs |
| Size Chart Table | Make required; set validation rules |
| Artwork Upload | Accept PDF, SVG, PNG up to 25 MB |
| Approval Workflow | Sequential sign-off: buyer → production manager |
Ensure recipients can open PDFs on mobile and desktop; enable audit trails for compliance and dispute resolution.
Specify lead time for production; typical 2–6 weeks depending on volume.
Allow 3–7 business days for sample review and sign-off.
State standard run time per tier or quantity band.
Provide estimated transit days and carrier options.
Document returns and rework deadlines for defective goods.
Detailed descriptions of fabric, weight, stitching, zipper or drawcord options, and any special finishes required for accurate production.
Placement maps, color callouts, Pantone or CMYK values, and acceptable file formats to ensure correct reproduction on garments.
Complete size chart with measurements per size, grading rules, and tolerances so factories can meet fit expectations.
Unit price per quantity tier, minimum order quantities, and any setup or screen charges that affect final cost.
Incoterms, carrier preferences, packing instructions, and lead-time expectations to coordinate logistics.
Designated signers, dates, and version numbers to authorize production and record changes.
Save a final PDF for production, retain DOCX source for edits, and keep original artwork files (SVG/PDF) attached to the record.
Increment version numbers on each revision and record signer, date, and what changed for auditability.
Include spec sheets, tech packs, and material certificates to avoid back-and-forth clarification.
Use a schema like Company_Style_SKU_V1_MMDDYYYY to simplify searches and integration with ERPs.
Typically authorized to approve pricing and place production orders under delegated authority; should include name, title, and purchase order number for traceability.
Signs for final commercial terms or nonstandard orders; authority should be documented to prevent later challenges to acceptance.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envs/user/yr | Varies | Varies | Varies |