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Application for Crop Insurance

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PRADHAN MANTRI FASAL BIMA YOJANA (PMFBY) & WEATHER BASED CROP INSURANCE SCHEME (WBCIS) - PROPOSAL FORM

Name of the Insurance Company

Address

Proposal Form No.:

INSURANCE SCHEME:

YEAR: SEASON:

Details of crop(s) and area(s) proposed for Insurance

District: Taluk:

Hobli: Grama Panchayath: Village:

Survey No.: Name of crop: Type of Crop (Single / Mixed / Inter Crop):

Actual / Intended date of sowing: Area (Acre): Gunte / Cents #:

Saving A/c No.: Bank Name & Branch:

Proposer (Farmer) Name: Aadhaar No:

S/o, D/o, W/o, C/o: Other ID*: Other ID's No.:

Gender: Farmer Category:

Caste: Date of Birth: Age in Years:

Address:

Pin code:

Mobile No: e-mail:

Documents to be attached

1. RTC Copy

2. Aadhaar Copy (If no Aadhaar, Submit other Identity card copy)

3. Bank passbook Xerox

……………………………………………………………………cut……………………………………………………………………

ACKNOWLEDGEMENT

Date: Year: 2016-17 Season: Kharif

Received Rs. (Rupees only) towards consideration as farmer's share of premium from Mr/Ms Son/Daughter/Wife of Mr/Ms for insuring below mentioned crop(s) and area(s) under PMFBY / WBCIS during Kharif 2016 season with reference to Proposal Form No. .

Area Insured District Taluk Hobli Gram Panchayat Crop Acre Guntas Farmer's premium (Rs.)

(Authorized Signatory of Bank)

(Please preserve this Acknowledgment for future reference)

Declaration

1. I hereby declare that the provisions of the scheme have been read and understood by / explained to me in details in my own language before completing the Proposal Form including Farmer Registration Form. I hereby further declare that the particulars furnished above are true and correct. I have made disclosed all material facts. I have sown/ intend to sow the crop(s) proposed for insurance. Further, I undertake to inform the insurance company through Bank within the prescribed cut-off date, if there is a change in crop and pay any difference in premium which becomes payable.

2. I have not submitted / I will not submit any other crop insurance proposal covering the above mentioned crop grown on above survey number during the season under the scheme either through this bank branch / PACS or any Insurance intermediary or any other bank branch / PACS or any other scheme or with any other insurance company. I undertake to inform insurance company within 48 hours of occurrence of loss caused due to perils mentioned in the scheme in case of localized calamity/post-harvest losses. I undertake to assist insurance company and its losses assessors in every manner. I understand that payment of claim under prevented sowing will lead to cancellation of policy and no further claim will be paid.

3. I have submitted my valid Aadhar number or I certify that I have not enrolled for Aadhar and will enrol and get the Aadhar card within one month. (Strike whichever is not applicable)

Place:

Signature/Thumb impression of proposer

……………………………….…………………….for use by bank…………………………………….……….…………….

Notified area (as applicable)

Hobli Gram Panchayath Crop

Area insured Acre Gunte Sum insured (Rs.) Farmers Premium Rate (%) Farmer's Premium (Rs)

Details of remittance of premium

Payment Reference Number:

Payment Date:

Loan Amount-Rs.: Loan A/c No.:

Prohibition of Rebates

Section 41 of the Insurance Act provides as follows:

1. No person shall allow, or offer to allow, either directly or indirectly as an inducement to any person to take out or renew or continue an insurance in respect to any kind of risk relating to lives or property in India, any rebate of the whole or part of the commission payable or any rebate of the premium shown on the policy nor shall any person taking out or renewing or continuing a policy accept any rebates except such rebate as may be allowed in accordance with the published prospectus or tables of the insurer.

2. Any person making default in complying with the provisions of this section shall be punishable with fine which may extend to five hundred rupees.

GUIDELINES FOR COMPLETION OF THE FORM

1. Only one proposal form to be filled up for all the crops proposed to be notified in a survey number.

2. Please complete the proposal form in all respects. The proposal should be duly signed by the proposer and all documents as mentioned above enclosed.

3. Insurance is a contract of Utmost Good Faith requiring the insured not only to disclose all material facts but also not to suppress any material facts. If you think any fact is material, please disclose it.

4. The insurance shall become voidable at the option of the insurer, in the event of any untrue or incorrect statement, misrepresentation, non-description or non-disclosure of any material particular in the proposal form/personal statement, declaration and connected documents, or any material information having been withheld by the proposer or anyone acting on his behalf.

5. Kindly contact the Insurance company Office or its authorized Agents for any doubts or clarifications on the proposal form.

NOTE: The liability of the Insurance Company does not commence until his proposal has been accepted by the Insurance company and the premium is paid. The detailed terms and conditions are printed at the back of Acknowledgement.

……………………………..……………..…………………………………………………..…..cut…………………………………………………….………………………..……………………………………..

Terms and conditions

1. The coverage under PMFBY/WBCIS will be strictly as per operational guidelines framed by DAC & FW, GOI and the notification issued by the state government for the relevant season.

2. The Proposer shall submit only one proposal form for a season for the same piece of land.

3. The proposer shall disclose all material facts. Any discrepancy discovered later may lead to cancelation of insurance covered and forfeiture of premium. Material facts for this purpose will include but not restricted to facts relevant to crop insured, season insured, notified area insured and insurable interest.

4. The insurance company reserve the right to reject this proposal if it is not signed / not completely filled / required documents in support of insurable interest are not enclosed / full share of farmer’s premium is not paid.

5. The insurance cover may be cancelled if it is discovered at any time that: a. The farmer has insured more area than the land with insurable interest for him b. Has taken insurance on the same land in the survey number from different banks/ branches/ society or as loanee as well as non loanee farmer or has sown some other crops than notified / insured crop. In above cases the premium would not be refunded without prejudice to the right to investigate and make changes in the coverage accordingly at insured's risk, cost and consequences.

6. Proposer undertakes to inform the insurer in the event of any change in crop, extent of area sown, bank account and insurable interest within one week, otherwise point no.3 will follow.

7. Insurance company reserves the right to investigate ourselves or through others and reduce claim proportionately, if area insure is more than area sown.

8. Proposer undertakes to inform insurance company within 48 hours of occurrence of loss caused due to perils mentioned in the scheme in case of localized calamity/ post harvest losses.

9. Proposer undertakes to assist insurance company and its loss assessors in every manner.

10. Payment of claim under prevented sowing will lead to cancellation of policy and no further claim will be payable.

11. If required, at the time of claim, if any, the insured may be required to submit identity and address proof.

12. Proposer undertakes to submit discharge certificate / receipt before receipt of claim.

Authorized Signatory of Bank

Bank Seal with Name & Address

Signature/Thumb impression of proposer

Place: Date:

Enter text✕

What the Application for Crop Insurance Is and when it applies

The Application for Crop Insurance is a formal form submitted to an approved insurance provider or licensed agent to request coverage for a specified crop, acreage, and risk level. It records applicant identity, farm location, crop types, planted or intended acreage, coverage options, and premium choices. The application begins the underwriting process: the insurer uses the supplied data to determine eligibility, assign policy terms, and calculate premiums. Timely and accurate completion is essential because sales closing dates, coverage effective dates, and claims rights depend on the information provided.

Why completing the application carefully matters

A complete, accurate application helps ensure correct coverage, avoids claim denial, and establishes a clear record of the insured acreage and crop type.

Why completing the application carefully matters

Who completes and signs an Application for Crop Insurance

Confirm the signer’s authority and include documentation (power of attorney or corporate resolution) when someone other than the operator signs.

  • Farm operators and owners who control the acreage and make coverage elections for the crop and unit.
  • Licensed crop insurance agents authorized to transmit applications to an AIP and advise on coverage options.
  • Lenders or legal representatives if they hold power of attorney for the farm operator.

Core sections to expect on a professional application

Standard crop insurance applications combine identity, farm, and coverage information with legal declarations and signature blocks; documents should be clear and organized to support underwriting and claims.

Applicant Details

Full legal name, business entity type, Tax ID or Social Security Number, primary contact information, and mailing address for policy correspondence.

Farm Location

Physical address, county, and legal description or FSA tract and field numbers that identify insured acreage to match indemnity units.

Crop Information

Crop type, intended planting and harvest dates, expected production practice, and any designation of irrigated versus non-irrigated acreage.

Acreage and Units

Number of acres per unit, unit structure elected (basic, optional, enterprise), and whether acreage is share-rented or owned.

Coverage Selections

Policy type, coverage level or percentage, optional endorsements, and premium subsidy elections or write-in options if available.

Declarations & Signatures

Applicant certification, acknowledgements about accuracy, signature block, date signed, and space for agent/AIP acknowledgement and commission details.

Step-by-step: Completing the application

Follow these steps in order to reduce errors and ensure timely processing.

  • 01
    Gather documents: Collect IDs, FSA maps, past yield records, and tax identification.
  • 02
    Complete form: Enter applicant and farm information with required formats.
  • 03
    Review with agent: Confirm unit structure and coverage options with your agent.
  • 04
    Submit and retain: Send to the AIP or agent, obtain receipt, and save a certified copy.

How to configure an online application workflow

Set up a digital workflow that collects fields, attachments, and signatures in the correct order to match underwriting steps.

Field Configuration
Identity Fields Require exact-match validation and TIN formatting
Attachment Fields Make FSA maps and yield records required uploads
Conditional Fields Show irrigation options when irrigated box selected
Signature Order Set applicant first, then agent/AIP acknowledgment

Digital signing and submission platforms to consider

Choose tools that preserve a tamper-evident signed copy, retain an audit trail, and meet any regulatory or vendor-specific security requirements.

  • File Formats: PDF, DOCX, and TIFF supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced signer verification

Comparing eSignature options for completing applications

Typical vendor capabilities and starting prices for eSignature platforms used to collect and store signed applications.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Key timing and deadline considerations

Deadlines determine eligibility for coverage each crop year; many dates are set by crop, county, and insurer, so verify specific dates before submitting.

Sales Closing Date:

Varies by crop and county; check insurer or RMA schedules

Policy Effective Date:

Depends on approval and premium payment timing

Premium Payment:

Due as specified by insurer; often before coverage begins

Acreage Reporting:

Required by set county deadlines; late reports can affect claims

Loss Notice Deadline:

Report losses promptly per policy terms to preserve rights

Typical processing milestones from application to coverage

A sequential view of the most important stages that affect coverage and claims rights.

01

Prepare Application

Gather identity, FSA maps, and yield records before filling fields

02

Submit to Agent

Licensed agent transmits to approved insurance provider for underwriting

03

Policy Issuance

Insurer issues policy and invoices premium once underwriting is complete

04

Claims Notification

Notify insurer promptly following loss per policy procedures

Required information fields on the form (quick checklist)

Applicant Name: Full legal name required
Tax ID: SSN or EIN
Farm Location: County and legal description
Crop Type: Standard crop name
Acreage: Planted/intended acres
Signature Date: MM/DD/YYYY format

Common mistakes that slow or invalidate applications

  • Providing inconsistent names or TINs across supporting documents leads to identity verification delays with the insurer.
  • Entering incorrect county or FSA tract numbers can misassign acreage to the wrong unit and affect claim eligibility.
  • Failing to attach required supporting documents, such as FSA maps or yield records, often triggers requests for corrections.
  • Missing signatures, incorrect dates, or unsigned agent acknowledgement commonly require resubmission and delay coverage.

Consequences of incomplete or inaccurate applications

Claim Denial: Inaccurate information may lead to denial
Policy Voidance: Material misstatements can void coverage
Premium Adjustment: Underreported acreage can change premium
Civil Liability: False statements may trigger civil penalties
Criminal Exposure: Fraudulent misrepresentations risk prosecution
Loss of Subsidy: Incorrect elections may forfeit premium subsidy

Where and how to submit the completed application

Choose the route required by your insurer or program: licensed agent, approved insurance provider portal, or authorized electronic submission.

  • Agent Submission: Licensed agent files the application with the AIP
  • AIP Portal: Approved insurance provider portal accepts direct uploads
  • Agent Email: Some agents accept signed PDFs via secure email
  • In-Person: Paper signing at agent office when required

How other organizations use e-signing for insurance paperwork

Organizations across industries report faster turnaround and simpler recordkeeping when moving insurance applications online.

Optica Ventures — COO

Optica streamlined signature capture for customer-facing forms using eSignature.

  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
  • That ease of use reduced manual follow-up and sped return of completed documents for underwriting and billing.

Martin Properties — Founder

A small operations team processed property and insurance forms digitally to avoid in-person meetings.

  • I can process and execute all of these documents online with 100% compliance and built-in security.
  • Using online signing preserved compliance records and allowed staff to focus on customer service instead of chasing paper.

How this application differs from related documents

Compare the Application for Crop Insurance with other common documents to avoid confusion during filing and claims.

Document Type Application Policy
Primary Purpose request coverage confirm terms and obligations
Signature Requirement applicant and agent policyholder and insurer
Effect on Coverage initiates underwriting defines coverage and claims process
Attachments Required fsa maps, yield history policy declarations, endorsements

Frequently asked questions and troubleshooting

Answers to common questions about authority to sign, e-signature acceptance, notarization, corrections, and record retention for crop insurance applications.


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