Project Summary
Clear one‑paragraph description of the app, primary users, business objectives, and measurable success criteria for approval decisions.
A formal application centralizes information, speeds cross‑team reviews, and reduces rework by documenting requirements, approvals, and compliance checks. It helps enforce consistent security and data privacy assessments and creates a traceable approval trail useful for audits and governance.
The Application for New App is completed by business owners and reviewed by IT, security, legal, and procurement teams to confirm requirements and readiness before work proceeds.
Collaboration across these roles reduces rework and ensures the application meets technical, legal, and operational requirements before resources are committed.
Clear one‑paragraph description of the app, primary users, business objectives, and measurable success criteria for approval decisions.
Named business owner and technical owner with contact details, escalation contacts, and who signs off on budget and operations.
High‑level architecture, third‑party dependencies, hosting location, expected integrations, and required APIs or data feeds.
Data types collected or processed, retention requirements, encryption expectations, and any PHI/PII considerations for compliance.
Authentication model, access controls, logging and monitoring, vulnerability scanning, and required penetration testing or assessments.
List of required approvers (legal, security, procurement), expected review order, and any conditional approvals tied to budgets or compliance.
| Field | Configuration |
|---|---|
| Approval Order | Business → Security → Legal |
| Conditional Routing | Add security review if PHI flagged |
| Notifications | Email alerts for pending tasks |
| Escalations | Auto‑escalate after 5 business days |
Specify accepted file formats and eSignature methods to ensure electronic submissions are usable by all reviewers and auditable.
Ensure the platform supports audit trails, TLS/AES encryption, and role‑based access so signed records are admissible and retained securely.
2–5 business days for completeness check
5–10 business days depending on complexity
3–7 business days for vendor and contract checks
7–14 business days for budgeted requests
Up to 30 calendar days for production access
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7‑day free trial, no card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
The interface is simple and easy‑to‑use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built‑in security.
The product manager typically attests to business need and scope, and signs to authorize budget requests and production readiness. Their signature confirms requirements and acceptance criteria necessary for downstream engineering and procurement steps.
The Chief Information Security Officer or delegated security approver signs to confirm that the app meets organizational security standards and that any required mitigations or assessments are documented prior to provisioning or public release.