Who should draft the request?

Typically the lender or the appraiser prepares the initial request. Lenders set loan conditions; appraisers list deficiencies tied to valuation. Confirm which party will own follow-up and include that in the file.

Can the request be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.

When is a re-inspection required?

A re-inspection is required when the verification method specifies appraiser or inspector confirmation. Schedule promptly after repair completion to avoid closing delays.

What verification methods are acceptable?

Common methods include appraiser re-inspection, dated photos, contractor invoices, permits, and signed contractor certifications. Lenders should state acceptable evidence in the request.

Do repairs require permits?

Permits may be required for structural, electrical, or plumbing work depending on local codes. Check local building department rules and require permits when necessary to pass re-inspection.

How long should records be kept?

Keep repairs documentation for at least the term of the loan plus 3 years; real estate and tax-related records often require retention for 7 years. See IRS IRC §6501(a) and state-specific guidance for variations.

Electronic Signature
Templates
Miscellaneous
Appraisal Repairs Request

Appraisal Repairs Request

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APPRAISAL REPAIRS REQUEST

Recitals

WHEREAS, Requesting Party: (hereinafter "Requesting Party") is requesting repairs to be performed at the Property described below to satisfy appraisal conditions; and

WHEREAS, Contractor: (hereinafter "Contractor") represents that it is qualified to perform the repairs described herein in compliance with applicable codes, permit requirements, and the appraiser's written conditions; and

WHEREAS, the parties desire to set forth the scope, payment, timing, and legal terms governing the requested repairs to be inspected by the appraiser and relied upon in the property's appraisal report.

Property and Contact Information

Property Address Appraiser Name Requesting Party Contact Contractor Contact

Scope of Work

The Contractor shall perform the following repairs, replacements and related work necessary to satisfy the appraiser's written conditions and to restore the affected components to a condition generally consistent with neighborhood standards. Describe each repair in sufficient detail to permit inspection and certification.

Itemized Repair Schedule

Provide itemized descriptions and estimated costs for each repair item. The Contractor shall update actual cost and completion date upon final invoice.

Item 1 — Description Item 1 — Estimated Cost Item 1 — Required Prior to Appraisal? Yes

Item 2 — Description Item 2 — Estimated Cost Item 2 — Required Prior to Appraisal? Yes

Item 3 — Description Item 3 — Estimated Cost Item 3 — Required Prior to Appraisal? Yes

Payment Terms

The Requesting Party agrees to pay Contractor for the work described above in accordance with the following terms.

Total Estimated Amount Payment Schedule Late Payment Fee

All payments not made when due shall accrue interest as specified above and the Contractor may suspend work or withhold final certification of repairs until all undisputed balances are paid in full. If the Requesting Party reasonably disputes invoices, it must provide written notice of dispute within ten (10) days of receipt, specifying the basis for the dispute.

Term and Termination

This Request and the Contractor's obligations under it commence on Start Date: and shall continue until End Date: or until the repairs are completed and accepted by the Requesting Party and the appraiser, unless earlier terminated in accordance with this section.

Either party may terminate this Request for convenience upon written notice delivered to the other party at least days prior to termination. Termination for material breach is effective upon written notice if the breaching party fails to cure the breach within ten (10) days after receipt of written notice of the breach.

Contractor Representations and Warranties

Contractor represents and warrants that: (a) it has the skill, experience and licenses required to perform the repairs; (b) all work will be performed in a professional and workmanlike manner consistent with applicable industry standards and building codes; and (c) it will obtain and maintain any permits required for the performance of the work.

Confidentiality

Each party shall hold confidential and not disclose to any third party non-public information obtained in connection with this Request, including but not limited to photographs, cost estimates, and appraiser communications, except as required by law or as reasonably necessary to perform the repairs. Confidential information shall remain the property of the disclosing party, and the receiving party shall use reasonable measures to protect it from unauthorized disclosure.

Compliance with Appraiser Requirements & Certification

Upon completion of each repair item, Contractor shall provide written certification describing the work performed, date of completion, and photographs as necessary for the appraiser to verify repairs. Contractor certifies that repairs addressed in this Request are intended to satisfy the appraiser's documented conditions and do not constitute structural changes beyond the appraiser's scope unless separately agreed.

Certification provided by Contractor: Contractor certifies that completed repairs comply with the described scope and applicable codes.

Governing Law; Remedies; Entire Agreement

This Request shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of law principles. The parties' remedies for breach shall include specific performance, injunctive relief, and monetary damages, and recovery of reasonable attorneys' fees and costs to the prevailing party.

This Request, together with any attachments, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior proposals, communications and agreements, whether written or oral. No modification shall be effective unless in writing and signed by both parties.

Additional Provisions

Contractor shall indemnify, defend and hold harmless the Requesting Party from any claims, liabilities or losses arising out of Contractor's negligence, willful misconduct, or failure to perform the repairs in accordance with this Request. Contractor shall maintain appropriate insurance during the term of the work.

Acknowledgment

By signing below, the parties acknowledge and agree that they have read and understood this Appraisal Repairs Request, that the descriptions and amounts in this form are accurate to the best of their knowledge, and that they are authorized to bind their respective entities to the terms herein.

Requesting Party (Print Name):

By:

Date:

Contractor (Print Name):

By:

Date:

What an Appraisal Repairs Request Is and When it’s Used

An Appraisal Repairs Request is a written list submitted to an appraiser, lender, or borrower that documents specific property repairs, improvements, or corrections required to meet underwriting, valuation, or sale conditions. It typically accompanies an appraisal report or underwriting review and clarifies which items must be completed and verified before closing, funding, or final valuation. The request identifies the repair scope, responsible party, location within the property, and any required inspection or re-inspection steps so all parties understand what must be done and how compliance will be demonstrated.

Why an Appraisal Repairs Request Matters

A clear Appraisal Repairs Request reduces closing delays, aligns expectations among buyer, seller, appraiser, and lender, and provides a documented basis for re-inspection and final valuation adjustments.

Typical Participants Who Complete or Receive This Request

The Appraisal Repairs Request is used by professionals across the transaction chain to document required fixes and confirm completion.

Lenders and underwriters specifying conditions for loan approval and property eligibility.
Appraisers noting deficiencies and listing items for repair or correction prior to final opinion of value.
Buyers, sellers, and contractors coordinating responsibility, scheduling, and verification for each repair item.

Clear assignment of responsibilities and timelines in the request helps avoid disputes and expedites re-inspection and closing.

Step-by-Step: Completing an Appraisal Repairs Request

Follow a consistent sequence to create a precise, actionable repairs request that supports underwriting and re-inspection.

01

Gather Documents: Collect appraisal, inspection reports, and loan file identifiers.
02

List Repairs: Write each deficiency separately with location and description.
03

Assign Responsibility: Designate who will complete each repair and by when.
04

Specify Verification: Choose re-inspection, photos, or certifications for confirmation.

Typical Workflow for Issuing and Closing Out Repairs

Repairs requests move through defined handoffs; documenting each step reduces rework and audit exceptions.

Create Request: Originator prepares itemized repairs and selects verification method.
Send to Parties: Deliver the request to borrower, seller, contractor, and appraiser as required.
Complete Repairs: Responsible party schedules and performs work before the deadline.
Verify Completion: Appraiser or inspector confirms completion and updates the appraisal or file.

Configuring a Digital Repairs Request Workflow

Set up consistent fields and notification rules to keep the process auditable and on schedule.

Field	Configuration
Repair Item	Repeatable line item with description, location, photo upload
Due Date	MM/DD/YYYY field with calendar picker and reminders
Assignee	Dropdown for responsible party with contact email
Verification Type	Radio: Re-inspection \| Photo \| Contractor cert

Sharing and Signing Options for Appraisal Repairs Requests

Choose a sharing method that preserves the record, timestamps actions, and supports attachments.

Email Delivery: Send as PDF with secure link and access controls for recipients.
Secure Portal: Host the request in a document portal that captures downloads and views.
eSignature: Use an eSignature solution to capture sign-off and generate an audit trail.

Ensure the chosen method supports the required authentication level and retains a tamper-evident audit trail for underwriting and compliance purposes.

Essential Elements Every Professional Request Should Include

A professionally prepared Appraisal Repairs Request is specific, verifiable, and auditable to support lender and appraisal requirements.

Clear Itemization

Separate each required repair or correction with a concise description and exact location so contractors and inspectors know what to address.

Assigned Responsibility

Identify who will perform the work—seller, contractor, or borrower—and include contact details to avoid handoff delays.

Completion Timeline

Provide a firm due date in MM/DD/YYYY format tied to closing or funding milestones.

Verification Criteria

Specify acceptable evidence such as appraiser re-inspection, dated photos, permits, or contractor invoices.

Signatures

Include signature blocks for parties responsible and for the verifying appraiser or inspector to confirm acceptance.

Audit Trail

Track who created, sent, received, and signed the request along with timestamps for underwriting and compliance.

Data and Security Details to Record and Protect

Document Retention: Record retention period and storage location

Authentication Level: Signer verification method used (email, SMS, KBA)

Audit Trail: Timestamps, IP addresses, and action logs

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Compliance: Applicable standards such as ESIGN, UETA, HIPAA

Access Controls: Role-based permissions and document-level restrictions

Common Pitfalls to Avoid When Preparing a Repairs Request

Vague descriptions that leave room for interpretation and rework.
Missing or mismatched loan identifiers that break file linkage.
Unclear responsibility assignments causing scheduling disputes.
No verification method specified, delaying underwriting acceptance.

Risks and Consequences of an Incomplete or Incorrect Request

Closing Delays: Extended settlement timelines

Funding Denial: Loan conditions unmet may result in declined funding

Repairs Rejection: Noncompliant repair work can be rejected on re-inspection

Increased Costs: Repeat inspections and rush repairs increase expenses

Compliance Exceptions: Missing audit trail may trigger underwriting exceptions

Liability: Disputes over responsibility or quality can lead to claims

Typical Timeframes and Deadlines to Track

Documenting deadlines and milestones reduces friction and clarifies expectations for repairs and re-inspection schedules.

Repair Completion:

Set a due date tied to closing (use MM/DD/YYYY)

Re-Inspection Window:

Allow 3–7 business days for appraiser re-inspection scheduling

Verification Submission:

Require photos or certificates within 48–72 hours after completion

Escrow Hold Period:

Coordinate any escrow hold release timing with lender requirements

Final Appraisal Update:

Appraiser issues updated value within 2–5 business days after verification

Key Processing Milestones from Request to Clearance

Track these numbered stages to monitor progress and identify bottlenecks that affect closing.

01

Issue Repairs Request

Originator finalizes and distributes itemized repairs to all parties.

02

Schedule Repairs

Responsible party arranges contractor work and secures permits if required.

03

Complete Work

Repairs are performed and initial documentation collected.

04

Verify and Close

Appraiser or inspector confirms completion and lender clears condition.

Comparing eSignature Options for Appraisal Repairs Requests

Pricing and core features vary; signNow is listed first to reflect its pricing tiers and features relevant to repairs workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About Appraisal Repairs Requests

Answers to common questions about drafting, verifying, and storing appraisal repairs documentation.

Need help? Contact support

Who should draft the request?
Typically the lender or the appraiser prepares the initial request. Lenders set loan conditions; appraisers list deficiencies tied to valuation. Confirm which party will own follow-up and include that in the file.
Can the request be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.
When is a re-inspection required?
A re-inspection is required when the verification method specifies appraiser or inspector confirmation. Schedule promptly after repair completion to avoid closing delays.
What verification methods are acceptable?
Common methods include appraiser re-inspection, dated photos, contractor invoices, permits, and signed contractor certifications. Lenders should state acceptable evidence in the request.
Do repairs require permits?
Permits may be required for structural, electrical, or plumbing work depending on local codes. Check local building department rules and require permits when necessary to pass re-inspection.
How long should records be kept?
Keep repairs documentation for at least the term of the loan plus 3 years; real estate and tax-related records often require retention for 7 years. See IRS IRC §6501(a) and state-specific guidance for variations.

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