Project Info
Project name, client or product code, requestor name, and contact details so reviewers can confirm context and find related materials.
A consistent form defines the scope of approval, names authorized signers, and creates a single source of truth for designers and stakeholders. It shortens review cycles, reduces rework, preserves evidence of consent, and supports downstream processes such as release planning and change control.
Typical users who complete or review this form include designers, product managers, marketing leads, and legal or compliance reviewers responsible for final approvals.
The list of approvers drives routing rules, who receives copies, and how retention is managed after sign-off.
Project name, client or product code, requestor name, and contact details so reviewers can confirm context and find related materials.
Mockup version number and date plus links or embedded images so approvers know exactly which deliverable is under review.
Explicit summary of what is being approved and any exclusions or constraints, preventing scope creep or ambiguous acceptance.
Predefined choices (Approve, Approve with Changes, Reject) with space for conditional notes to speed and standardize responses.
Name, role, signature, and date field for each approver; include printed name and contact for verification if needed.
Timestamped activity log capturing who viewed, who signed, IP or device metadata, and any changes made to preserve evidentiary integrity.
| Field | Setting |
|---|---|
| File Type | PDF | DOCX | PNG | Figma URL |
| Authentication | Email link | SMS code | Knowledge-based |
| Routing Order | Sequential | Parallel | Conditional |
| Notifications | Email reminders | Deadline warnings |
Confirm your platform supports required file formats, signer authentication, and secure storage before sending approval requests.
48–72 hours is common for a first-round response.
3–5 business days depending on scope of changes.
Specify a date to prevent delays to release schedules.
Auto-reminder after 48 hours; escalate after 5 business days.
Archive completed form within project repository immediately.
Mockup and change notes assembled by design team.
Team reviews and consolidates comments before external review.
Authorized reviewers record decisions and sign.
Signed form and audit trail stored in records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |