Parties
Full legal names and contact details for lender, artist, gallery, and any agents responsible for the artwork or payments.
A concise Art Exhibit Agreement sets expectations, assigns risk, and documents financial and legal obligations so both lender and host understand insurance, transport, and sales procedures.
Who commonly completes an Art Exhibit Agreement and why.
These agreements suit any exhibition where ownership, risk, payment, or display rights must be defined in writing.
Full legal names and contact details for lender, artist, gallery, and any agents responsible for the artwork or payments.
Detailed inventory with title, medium, dimensions, edition number, and serial numbers to identify each item unambiguously.
Exhibition start, installation window, deinstallation, and return deadlines including conditions for extensions and storage.
Policy limits, named insured parties, deductible allocation, and deadline for certificate of insurance prior to delivery.
Shipment, handling, crating standards, approved carriers, and responsibility for transport costs and customs where applicable.
Commission rates, payment schedule, resale rights, and procedures for offers or purchases during the exhibition.
| Field | Configuration |
|---|---|
| Signature Field | Require signed name and date; timestamp enabled |
| Initials Field | Place initials at each page requiring acknowledgment |
| Attachment Field | Require certificate of insurance upload before signing |
| Authentication | Use email or SMS code; add ID verification for high-value loans |
Choose a platform that supports PDF and DOCX, preserves audit trails, and integrates with your storage and accounting systems.
Configure automatic reminders, conditional fields for insurance uploads, and secure storage to keep exhibit documentation consistent and accessible.
Dates and times when artwork must arrive and be ready for display
Typically 7–14 days before delivery; confirm specific deadline
Public opening date and hours of display
Deadline for gallery to remit net proceeds after sale
Date artwork must be deinstalled and returned to lender
Finalize artwork list and basic financial terms
Sign contract and exchange insurance certificates
Ship, inspect, and install works at the venue
Document condition and transport items back to lender
| Criteria | Exhibit Agreement | Loan / Consignment Agreement |
|---|---|---|
| Notarization | rarely required | occasionally required |
| Insurance Required | ||
| Tax Reporting | depends on sale | often necessary |
| Title Transfer | possible upon sale |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |