Who can sign a correction?

Authorized officers, managers, or persons designated by the entity’s formation documents should sign. Confirm signer authority in bylaws, operating agreement, or board resolution before filing.

Is notarization always required?

Notarization rules vary by state and by the type of correction. Check the state filing office instructions; some states accept unsigned officer attestations while others require notarized signatures.

Can corrections change substantive terms?

Articles of Correction should fix clerical or administrative errors only. Substantive changes typically require amendments, restatements, or different filing forms under state law.

How long until the state updates records?

Processing times vary by state and method; expect a state acknowledgement and a stamped copy when accepted. Expedited services may be available for additional fees.

Can I e-sign the correction?

Many states and filing systems accept electronically signed documents when they meet electronic signature law requirements; confirm the state’s acceptance rules before relying on e-signatures.

What supporting documents are helpful?

Attach a copy of the original filing or include the state file number, and provide any corporate resolutions or authorizing documents if required by the state.

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Articles of Correction

Articles of Correction

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Articles of Incorporation Submission

Date

Return Name and Address

Arizona Corporation Commission
Corporate Filings Section
1300 West Washington
Phoenix, AZ 85007

Re: Articles of Incorporation

Dear Sir:

Enclosed please find an original and one copy of ARTICLES OF INCORPORATION along with the filing fee of $60. Also enclosed are the original and one copy of the CERTIFICATE OF DISCLOSURE and the SUBMISSION COVER SHEET.

Please file and provide a filed copy of each to me, together with any other information you commonly provide to new incorporators.

Please contact me at the above address if you require anything further.

With kindest regards, I am

Sincerely yours,

Signature

Enclosures

Check #

Enclosed for $

What an Articles of Correction does and when it’s used

An Articles of Correction is an official filing submitted to a state business filing office to correct a clerical or administrative error in a previously filed corporate or LLC record. Typical uses include correcting a typographical error in an entity name, fixing a wrong filing date, or clarifying a statute reference. The corrected record replaces the prior public filing for purposes of the state register, preserving continuity of the entity without creating a new legal entity. Preparation usually requires referencing the original filing, clearly describing the error, and providing the exact corrected language for the record.

Why you should file an Articles of Correction

Filing an Articles of Correction restores the accuracy of the public record and reduces risk of downstream disputes, mistaken identity, or filing rejections for related transactions.

Who typically prepares and files Articles of Correction

Responsibility for preparing and signing the correction generally follows the authority rules in the entity’s governing documents and state filing requirements.

Corporate secretaries and in-house legal teams who manage entity compliance and filings.
Registered agents and formation services responsible for state filings and amendments.
External counsel or paralegals handling corrections tied to financings, M&A, or real estate closings.

Step-by-step: complete, sign, and file an Articles of Correction

Follow these core steps to prepare and submit a clean, court-acceptable Articles of Correction filing.

01

Locate original record: Identify the original filing and its state file number.
02

Draft correction: State the error and provide the exact corrected wording.
03

Obtain authorization: Have the authorized officer sign and date the correction.
04

File with state: Submit to the state filing office using required method.

Typical processing flow for an Articles of Correction

A clear, consistent workflow reduces rejections and speeds the correction of public records.

Prepare document: Assemble original filing details and corrected language.
Sign and authenticate: Complete signatures and any notarization or witness steps.
Submit filing: File online or by mail following the state’s instructions.
Receive acknowledgement: Obtain the state’s acceptance confirmation and retain it.

How to configure an online correction workflow

Setting up a repeatable online workflow helps standardize corrections and reduce human error.

Field	Platform Setting
File Number	Required field, auto-validated
Original Filing Date	Date field MM/DD/YYYY
Corrected Text	Multi-line text block, required
Signature	Signer role enforced, date stamp

Technical options for signing and submitting corrections

Choose a configuration that meets your state filing rules and your organization’s security policies.

File formats: PDF, DOCX, or scanned image
Integrations: NetSuite, Salesforce, Google Workspace
Authentication: Email link, SMS code, or advanced auth

Essential sections to include in a professional Articles of Correction

A complete Articles of Correction contains a clear link to the original filing, a concise description of the error, and the exact corrected language to be recorded.

Reference details

State the original filing name, file number, and filing date so the correction attaches to the correct record.

Error statement

Describe the clerical or administrative mistake in neutral terms without new substantive changes to the original intent.

Corrected language

Provide the precise text that should appear in the public record, including section or line references when available.

Effective date

Specify when the correction takes effect if the state allows or requires an effective date.

Authority and signature

Identify the signer, their title, and that they have authority under the entity’s governing documents.

Filing declaration

Include any statutory declaration or certification required by the state for acceptance.

Security, privacy, and compliance considerations

Encryption: TLS 1.2/1.3 and AES-256 at rest

Audit Trail: Detailed timestamps and signer metadata

HIPAA: BAA available where required

21 CFR Part 11: Support for regulated workflows

SOC 2: SOC 2 Type II certification

Accessibility: WCAG 2.0 Level AA compliance

Risks and potential consequences of incorrect corrections

Filing Rejection: Incomplete or mismatched details can cause the state to reject the filing.

Persistent Error: Failure to correct the record leaves erroneous public data in place.

Transaction Delays: Errors can block closings, filings, or licensing tied to the entity.

Additional Fees: Re-filing or expedited services may incur extra state fees.

Liability: Incorrect or unauthorized corrections may expose signers to legal challenge.

Tax/Regulatory Impact: Mismatches in entity name or ID can trigger withholding or reporting issues.

Common preparation pitfalls to avoid

Using an informal or partial entity name that does not match the original filing.
Failing to include the original filing number or date, which delays processing.
Altering substantive terms rather than correcting clerical mistakes.
Submitting unsigned or improperly authenticated corrections to the filing office.

Real-world examples of corrections in practice

Two brief examples show typical scenarios and outcomes when corrections are handled promptly and accurately.

Optica Ventures LLC

Brian Fitzgibbons, COO, needed a name typo corrected on a prior filing to clear title for investment.

The correction referenced the original document and provided corrected language.
The state accepted the filing and investors proceeded without renegotiation, illustrating the value of precise corrections and proper linkage to the original record.

Martin Properties

Tim Martin, Founder, corrected an incorrect principal office address on the public record before a sale.

The filing included the original file number and corrected address.
The corrected record avoided closing delays and ensured escrow could verify entity details against the updated state register.

eSignature platform comparison relevant to filing Articles of Correction

Compare basic pricing and feature availability for common eSignature platforms; signNow is listed first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about Articles of Correction

Answers to common questions about preparation, signature authority, and filing help avoid delays and rejections.

Need help? Contact support

Who can sign a correction?
Authorized officers, managers, or persons designated by the entity’s formation documents should sign. Confirm signer authority in bylaws, operating agreement, or board resolution before filing.
Is notarization always required?
Notarization rules vary by state and by the type of correction. Check the state filing office instructions; some states accept unsigned officer attestations while others require notarized signatures.
Can corrections change substantive terms?
Articles of Correction should fix clerical or administrative errors only. Substantive changes typically require amendments, restatements, or different filing forms under state law.
How long until the state updates records?
Processing times vary by state and method; expect a state acknowledgement and a stamped copy when accepted. Expedited services may be available for additional fees.
Can I e-sign the correction?
Many states and filing systems accept electronically signed documents when they meet electronic signature law requirements; confirm the state’s acceptance rules before relying on e-signatures.
What supporting documents are helpful?
Attach a copy of the original filing or include the state file number, and provide any corporate resolutions or authorizing documents if required by the state.

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